Minutes of a meeting of the

Community and Recreation Committee

Te Kōmiti Hapori / Hākinakina

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson on Thursday 2 December 2021, commencing at 9.07a.m.

 

Present:              Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors T Brand, M Courtney, M Lawrey, B McGurk, G Noonan and R O'Neill-Stevens

In Attendance:    Group Manager Community Services (A White), Group Manager Strategy and Communications (N McDonald), Governance Adviser (J Brandt) and Governance Support Officer (A Bryce-Neumann)

Apologies:           Councillors J Edgar, K Fulton, P Rainey, R Sanson, Y Bowater

 

Opening Prayer

1.       Apologies

Resolved CAR/2021/068

 

That the Community and Recreation Committee

1.        Receives and accepts the apologies from Councillors J Edgar, K Fulton, P Rainey, R Sanson and Y Bowater for attendance, and from Councillor Noonan for early departure.

McGurk/Courtney                                                                          Carried

 

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

4.1.     Returned and Services' Association - Stoke Memorial Hall

Document number R26383

Ian Barker, on behalf of the Returned and Services’ Association (RSA), spoke about the historical background and purpose of Stoke Memorial Hall.

RSA President Zoe Norquay and Ian Barker answered questions about the RSA and their views regarding the Stoke Memorial Hall and Gate, and how their purpose can be maintained for future developments.

 

5.       Confirmation of Minutes

5.1      16 September 2021

Document number M18934, agenda pages 10 - 17 refer.

A correction to the minutes was made as follows: Councillor Brand (via Zoom) was added to the list of those present at the meeting.

Resolved CAR/2021/069

 

That the Community and Recreation Committee

1.    Confirms the amended minutes of the meeting of the Community and Recreation Committee, held on 16 September 2021, as a true and correct record.

McGurk/Courtney                                                                          Carried

 

6.       Chairperson's Report

Document number R26440, agenda pages 18 - 19 refer.

Councillor Skinner presented his report and tabled a supporting document (A2798310).

The meeting was adjourned from 9.45a.m. until 9.48a.m.


 

 

Resolved CAR/2021/070

 

That the Community and Recreation Committee

1.    Receives the report Chairperson's Report (R26440); and

2.    Notes the appointment of Arawhita Wiringi to the Community Investment Funding Panel, for a three year term, commencing 22 November 2021.

Skinner/Noonan                                                                            Carried

Attachments

1    A2798310 - Chairperson's Report - tabled document 2Dec2021

 

7.       City For All Ages/He Rautaki Whakatupuranga Strategy

Document number R26418, agenda pages 20 - 100 refer.

Nicky McDonald, supported by Steering Group members Paul Steere (via Zoom), Betty van Rooyen (via Zoom) and Lovey Geiger (via Zoom), presented the report.

Attendance: Her Worship the Mayor left the meeting from 9.58a.m. until 10.13a.m.

Resolved CAR/2021/071

 

That the Community and Recreation Committee

1.    Receives the report City For All Ages/He Rautaki Whakatupuranga Strategy (R26418) and its attachments (A2791645, A2794557, A2791780, A2790587).

 

Brand/Lawrey                                                                               Carried

 

Recommendation to Council CAR/2021/072

 

That the Council

1.    Endorses the City For All Ages/He Rautaki Whakatupuranga Strategy as strategic guidance for Council, stakeholders and the community in considering and responding to the opportunities and challenges Nelson’s ageing demographic presents; and

2.    Agrees that Council make an application for Nelson to join the World Health Organisation’s Age-Friendly Network; and

3.    Supports the establishment of an Age-Friendly Nelson Implementation Group to monitor, support and report on implementation of the Strategy, operating according to the Terms of Reference attached in A2790587.

 

Brand/Lawrey                                                                               Carried

 

8.       Bishop Suter Trust - Strategic Presentation

Document number R26451

Julie Catchpole, Suter Director, supported by the Manager Commerce and Enterprise, Ruth Roebuck, provided a PowerPoint presentation (A2798206).

Attendance: Councillor O’Neill-Stevens left the meeting from 10.36a.m. until 10.41a.m.

Ms Catchpole answered questions about the impacts of the COVID-19 pandemic on planned international exhibitions, next year’s collection exhibition, the hire cost and usage of the Suter Theatre.

Attachments

1    A2798206 - Bishop Suter Trust PowerPoint presentation 2Dec2021

 

The meeting was adjourned from 11.03a.m. until 11.16a.m.

9.       Cemetery Provision in Nelson and Richmond - Needs Assessment and Draft Implementation Plan

Document number R26339, agenda pages 101 - 167 refer.

Parks and Facilities Activity Planner, Carol Stewart, Manager Parks and Facilities, Rosie Bartlett, and Contractor, Chris Ward, presented the report.

The motion was taken in parts. Councillor Noonan requested to have her vote against the recommendation to Council be recorded.

Resolved CAR/2021/073

 

That the Community and Recreation Committee

1.    Receives the report Cemetery Provision in Nelson and Richmond - Needs Assessment and Draft Implementation Plan (R26339) and its attachments (A2774217,  A2774202, and A2774204); and

2.    Notes that Marsden Valley Cemetery has an estimated capacity of 15-20 years and Richmond Cemetery has an estimated working life of less than 10 years, based on current population projections and burial rates; and

3.    Notes that Council has directed staff to work with Tasman District Council on the option of a regional cemetery in Moutere or Wakefield.

McGurk/Brand                                                                              Carried

 

Recommendation to Council CAR/2021/074

 

That the Council

1.    Confirms that the Council’s preferred option at this time is to further investigate the development of a new joint regional cemetery; and

2.    Subject to Tasman District Council passing similar resolutions:

a.     Approves the draft Joint Regional Cemetery Project Implementation Plan (A2774202); and

b.    Approves the establishment of a Joint Regional Cemetery Working Group to oversee the Regional Cemetery Project Implementation Plan; and

c.     Approves the terms of reference for the Joint Regional Cemetery Working Group (A2774204); and

d.    Delegates authority for any minor amendments to the terms of reference for the Joint Regional Cemetery Working Group (A2774204) and the Joint Regional Cemetery Project Implementation Plan (A2774202) to the Chair of the Community and Recreation Committee and the Group Manager Community Services in conjunction with their counterparts at Tasman District Council; and

e.     Appoints the Chair and a Deputy Chair of the Community and Recreation Committee to the Joint Regional Cemetery Working Group; and

f.     Recommends an iwi representative is invited to the Joint Regional Cemetery Working Group via a request to the Iwi-Council Partnership Group.

3.    Notes that a final decision on proceeding with a regional cemetery will be made by the two Councils following the endorsement of a business case by the Joint Regional Cemetery Working Group.

 

McGurk/Brand                                                                              Carried

 

10.     Trafalgar Park - Community Leases

Document number R26390, agenda pages 168 - 180 refer.

Manager Property Services, Rebecca van Orden, presented the report.

The meeting adjourned from 11.34a.m. until 11.35a.m.

Resolved CAR/2021/075

 

That the Community and Recreation Committee

1.    Receives the report Trafalgar Park - Community Leases (R26390) and its attachments (A1365297 and A2782829); and

2.    Approves that from 2021, the leases for the Marist and the Nelson Rugby Football Club and Tasman Rugby Union (previously Nelson Rugby Football Union) buildings be renewed on a four-yearly basis, with the option to extend beyond four years.

 

Brand/O'Neill-Stevens                                                                   Carried

 

Cr Noonan abstained from voting on the motion.

11.     Community Investment Funding Panel Minutes 7 September 2021

Document number R26257, agenda pages 181 - 190 refer.

Resolved CAR/2021/076

 

That the Community and Recreation Committee

1.    Receives the minutes of the meeting of the Community Investment Funding Panel held 7 September 2021 (attachments A2788952 and A2751264).

McGurk/Noonan                                                                            Carried

12.     Community and Recreation Quarterly Report to 30 September 2021

Document number R26266, agenda pages 191 - 236 refer.

Resolved CAR/2021/077

 

That the Community and Recreation Committee

1.    Receives the report Community and Recreation Quarterly Report to 30 September 2021 (R26266) and its attachments (A2765557, A2775720, A2755600, and A2778636).

Brand/Noonan                                                                              Carried

 

13.     Nelson Festivals Trust End of Year Report and COVID-19 Response

Document number R26140, agenda pages 237 - 342 refer.

Nelson Festivals Trust Board Chair, Brent Thawley, Community and Education Director, Shanine Hermsen, Co-Creative Director, Lydia Zanetti, and Co-Creative Director, Rose Campbell gave a Powerpoint presentation (A2798145).

Resolved CAR/2021/078

 

That the Community and Recreation Committee

1.    Receives the report Nelson Festivals Trust End of Year Report and COVID-19 Response (R26140) and its attachments (A2774236, A2774237, A2774240, A2774241 and A2774242).

 

Noonan/Courtney                                                                          Carried

Attachments

1    A2798145 - Nelson Festivals Trust PowerPoint presentation 2Dec2021

       


 

14.     Exclusion of the Public

 

Resolved CAR/2021/079

 

That the Community and Recreation Committee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:  

 

Noonan/Lawrey                                                                            Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Community and Recreation Committee Meeting - Confidential Minutes -  16 September 2021

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(a)

To protect the privacy

of natural persons,

including that of a

deceased person

•      Section 7(2)(i)

To enable the local

authority to carry on,

without prejudice or

disadvantage,

negotiations (including

commercial and

industrial negotiations)

2

Bishop Suter Trust - Letter of Expectation 2022/23

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

3

Appointment of Trustees to the City of Nelson Civic Trust

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

4

Nelson Centre of Musical Arts - Extension of Trustee Appointment

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

5

Donation of a Painting to Council

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

The meeting went into confidential session at 12.26p.m. and resumed in public session at 1.11p.m.

 

15.     Restatements

 

It was resolved while the public was excluded:

 

1

CONFIDENTIAL: Bishop Suter Trust - Letter of Expectation 2022/23

 

4.    Agrees that Report (R26220) and the decision be made publicly available once the completed Letter of Expectation is made public on the Nelson City Council website, approximately 30 days after it is received by the Trust.

 

2

CONFIDENTIAL: Appointment of Trustees to the City of Nelson Civic Trust

 

3.    Agrees that the appointments be made public once they have been finalised.

 

3

CONFIDENTIAL: Nelson Centre of Musical Arts - Extension of Trustee Appointment

 

3.    Agrees that Report R26190), Attachments (A1923812 and A2767919) and the decision be made publicly available once the Trust has been notified of the decision.

 

4

CONFIDENTIAL: Donation of a Painting to Council

 

3.    Agrees that Report R26190 and the decision remain confidential at this time.

 

 

 

There being no further business the meeting ended at 1.11p.m.

 

Confirmed as a correct record of proceedings by resolution on 3 March 2022:

 

Resolved CAR/2022/002

1. Confirms the minutes of the meeting of the Community and Recreation Committee, held on 2 December 2021, as a true and correct record.