Minutes of a meeting of the Audit and Risk Subcommittee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 17 September 2020, commencing at 9.04a.m.
Present: Mr J Peters (Chairperson), Her Worship the Mayor R Reese, Mr J Murray, J Edgar and R Sanson
In Attendance: Councillors T Brand, B McGurk and G Noonan, Chief Executive (P Dougherty), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Governance Adviser (E-J Ruthven) and Governance Support (K McLean)
Apologies : Nil
1. Apologies
There were no apologies.
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 11 August 2020
Document number M13044, agenda pages 6 - 14 refer.
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That the Audit and Risk Subcommittee 1. Confirms the minutes of the meeting of the Audit and Risk Subcommittee, held on 11 August 2020, as a true and correct record. |
6. Chairperson's Report
There was no Chairperson’s Report.
7. Draft Annual Report 2019/20
Document number R18130, agenda pages 15 - 20 refer.
8. Health & Safety Governance Charter Review
Document number R14815, agenda pages 21 - 32 refer.
Health and Safety Adviser, Malcolm Hughes, presented the report. He answered questions regarding elected member engagement with Council’s Health and Safety Committee, and elected member obligations with regards to site visits. It was noted that changes would be made to the Health and Safety Charter to clarify the expectations of Elected Members with regards to their health and safety obligations through site visits and observation of the Health and Safety Committee meetings, and that it would be presented to the Governance and Finance Committee for approval, subject to signoff by the Chair of the Audit and Risk Subcommittee. |
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That the Audit and Risk Subcommittee 1. Receives the report Health & Safety Governance Charter Review (R14815) and its attachment (A2288754). |
Recommendation to Governance and Finance Committee AR/2020/047 |
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That the Governance and Finance Committee 1. Approves the revised Health and Safety Governance Charter (A2288754), subject to signoff by the Chair of the Audit and Risk Subcommittee. |
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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Audit and Risk Subcommittee Meeting - Public Excluded Minutes - 11 August 2020 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege |
The meeting went into confidential session at 9.54am and resumed in public session at 9.55a.m.
The only business transacted in confidential session was to confirm the minutes. In accordance with the Local Government Official Information Meetings Act, no reason for withholding this information from the public exists therefore this business has been recorded in the open minutes.
10. Confirmation of Confidential Minutes – 11 August 2020
Resolved AR/2020/049 |
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That the Audit and Risk Subcommittee 1. Confirms the minutes of part of the meeting of the Audit and Risk Subcommittee, held with the public excluded on 11 August 2020, as a true and correct record. |
11 Re-admittance of the Public
Resolved AR/2020/050 |
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That the Audit and Risk Subcommittee 1. Re-admits the public to the meeting.
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There being no further business the meeting ended at 9.55a.m.
Confirmed as a correct record of proceedings:
Chairperson Date