Notice of the Ordinary meeting of
Tenders Committee
Agenda | Rārangi take
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Date: Friday
8 November 2024
Time: 1.30p.m.
Location: Council
Chamber
Floor 2A, Civic House
110 Trafalgar Street, Nelson
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Chairperson His
Worship the Mayor Nick Smith
Deputy
Mayor Cr
Rohan O'Neill-Stevens
Members Cr
Mel Courtney
Cr
Kahu Paki Paki
Quorum 7 Nigel
Philpott
Chief Executive
governance.advisers@ncc.govt.nz
www.nelson.govt.nz
Nelson City Council Disclaimer
Please note that the contents of these
Council and Committee agendas have yet to be considered by Council and officer
recommendations may be altered or changed by the Council in the process of
making the formal Council decision. For enquiries call (03) 5460436.
8
November 2024
Page
No.
Karakia
and Mihi Timatanga
1. Apologies
2. Confirmation
of Order of Business
3. Interests
4. Public
Forum
5. Confirmation
of Minutes
5.1 6
August 2024 4 - 6
6. Exclusion of the Public 7
- 8
Karakia
Whakamutanga
Procedural Items
1. Apologies
Nil
2. Confirmation of
Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public Forum
5. Confirmation of
Minutes
5.1 6 August 2024 4 - 6
Document number M20692
Recommendation
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That the Tenders Committee
1. Confirms the minutes of the meeting of
the Tenders Committee, held on 6 August 2024, as a true and correct record.
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Present: His
Worship the Mayor Hon Doctor N Smith, R
O'Neill-Stevens and M Courtney
In
Attendance: Deputy Chief Executive/Group Manager
Infrastructure (A Louverdis), and Senior Governance
Adviser (Arnold Andrews)
Apology: An
apology was received from Councillor K Paki Paki
Karakia
and Mihi Timatanga
1. Apologies
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Resolved TCCCC/2024/001
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That the Tenders Committee
1. Receives and accepts an
apology from Councillor K Paki Paki.
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His Worship the
Mayor/O'Neill-Stevens Carried
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2. Confirmation of
Order of Business
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Exclusion of the
Public
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Resolved TCCCC/2024/002
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That the Tenders Committee
1. Excludes the
public from the following parts of the proceedings of this meeting.
2. The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter and the specific grounds
under section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
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His Worship the
Mayor/O'Neill-Stevens Carried
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Item
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General subject of each matter to be
considered
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Reason for passing this resolution in
relation to each matter
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Particular interests protected (where
applicable)
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1
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Kerbside Recycling Collection Contract (Contract 167196)
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Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
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The withholding of the information is necessary:
· Section
7(2)(h)
To enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
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The meeting went into confidential session at 9.04a.m.
and resumed in public session at 9.43a.m.
Karakia
Whakamutanga
6. Restatements
It was resolved while the public was
excluded:
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1
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CONFIDENTIAL: Kerbside
Recycling Collection Contract (Contract 167196)
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3. Agrees that this
decision be made publicly available once the contract has been signed by all
parties; and
4. Agrees that the report
(R28665) and the attachment (1399367370-10496) remain confidential.
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There being no further business
the meeting ended at 9.43a.m.
Confirmed as a correct record
of proceedings by resolution on (date)
6. Exclusion of the
Public
Recommendation
That the Tenders
Committee
1. Excludes the public from the following parts of the proceedings of
this meeting.
1. The general subject of each matter to be considered while the public
is excluded, the reason for passing this resolution in relation to each matter
and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Tenders
Committee Meeting - Confidential Minutes - 6 August 2024
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Section
48(1)(a)
The public conduct
of this matter would be likely to result in disclosure of information for
which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
2
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Venues
Management, Nelson City Council Venues (Contract 180008)
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Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
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The withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
|
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3
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Open
Spaces Operations and Maintenance Contract (Contract 167155) - award of tender
following procurement
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Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(b)(ii)
To protect information
where the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information
·
Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
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