Notice of the Ordinary meeting of
Chief Executive
Employment Committee
Te Kōmiti Taimahi Tumuaki
Agenda | Rārangi
take
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Date:
Time:
Location:
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Wednesday 20 November 2024
1.00p.m.
Mayor's Office
Floor 2B, Civic House
110 Trafalgar Street, Nelson
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Chairperson
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His Worship the Mayor Hon
Dr Nick Smith
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Members
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DM Rohan
O’Neill-Stevens
Cr Trudy Brand
Cr Pete Rainey
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Nelson City Council Disclaimer
Please note that the contents of these
Council and Committee agendas have yet to be considered by Council and staff
recommendations may be altered or changed by the Council in the process of
making the formal Council decision. For enquiries call (03) 5460436.
Chief Executive Employment
Committee
Areas of
Responsibility:
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To facilitate the process for appointment of the Chief Executive,
including establishment of an interview panel
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To develop recommended Key Performance Indicators in consultation
with the Chief Executive
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To review and monitor the Chief Executive’s performance
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To review the Chief Executive’s remuneration
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To address any employment related issues as may from time to time
arise between the Chief Executive and Council
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Approval of an external provider to facilitate a Chief Executive
appointment
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Approve an interview panel for appointment of a Chief
Executive
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Approve the Chief Executive interview panel following
consultation with all Elected Members on the interview panel (by email or
informal meeting)
Powers to
Recommend to Council:
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To recommend to Council the consideration process for the
preferred candidates/s for the appointment of a Chief Executive
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To recommend to Council the preferred candidate/s for the
appointment of Chief Executive
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To recommend to Council a performance agreement between the Chief
Executive and Council
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To recommend to Council the outcome of an externally facilitated
performance review involving the whole of Council
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To recommend to Council any personal development opportunities
for the Chief Executive
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To recommend to Council the Chief Executive’s
remuneration
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To recommend to Council any action arising from employment
related issues
Chief Executive Employment Committee
20
November 2024
Page
No.
Karakia
and Mihi Timatanga
1. Apologies
2. Confirmation
of Order of Business
3. Interests
4. Public
Forum
5. Confirmation
of Minutes
6. Exclusion of the Public
Karakia
Whakamutanga
Procedural Items
1. Apologies
Nil
2. Confirmation of
Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify any conflicts of
interest in the agenda
4. Public Forum
5. Confirmation of
Minutes
5.1 7 August 2024 5 - 9
Document number M20698
Recommendation
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That the Chief Executive Employment Committee
1. Confirms the minutes of the meeting of
the Chief Executive Employment Committee, held on 7 August 2024, as a true
and correct record.
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Item 5: Confirmation of Minutes
Present: His
Worship the Mayor N Smith, R O'Neill-Stevens, T Brand and P Rainey
In
Attendance: Chief Executive (N Philpott), Manager
People and Capability (A King) Team Leader Governance (R
Byrne) and External Adviser (M Kappely)
Apologies : Nil
Karakia
and Mihi Timatanga
1. Apologies
There were no apologies
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 29 May 2024
Document number M20588, agenda
pages 6 - 9 refer.
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Resolved CEE/2024/018
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That the Chief Executive
Employment Committee
1. Confirms
the minutes of the meeting of the Chief Executive Employment Committee, held
on 29 May 2024, as a true and correct record.
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O'Neill-Stevens/Rainey Carried
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6. Exclusion of the
Public
Melisa Kappely of Intepeople was
in attendance for the Confidential agenda to answer questions and, accordingly,
the following resolution is required to be passed:
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Resolved CEE/2024/019
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That
the Chief Executive Employment Committee
1. Confirms, in accordance
with sections 48(5) and 48(6) of the Local Government Official Information
and Meetings Act 1987, that Melisa Kappely of Intepeople remain after the
public has been excluded, for the Confidential agenda, as she has knowledge
relating to the Chief Executive’s employment that will assist the
meeting.
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Rainey/O'Neill-Stevens Carried
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Resolved CEE/2024/020
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That the Chief Executive
Employment Committee
1. Excludes the public
from the following parts of the proceedings of this meeting.
2. The general subject of each
matter to be considered while the public is excluded, the reason for passing
this resolution in relation to each matter and the specific grounds under
section 48(1) of the Local Government Official Information and Meetings Act
1987 for the passing of this resolution are as follows:
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Rainey/O'Neill-Stevens Carried
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Item
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General subject of each matter to be
considered
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Reason for passing this resolution in
relation to each matter
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Particular interests protected (where
applicable)
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1
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Chief Executive Employment Committee Meeting - Confidential
Minutes - 29 May 2024
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Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
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The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
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2
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People
Metrics 30 June 2024
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Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
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The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of natural
persons, including that of a deceased person
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3
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Chief Executive Performance Assessment Report 2024
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Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
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The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
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4
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Chief
Executive's Remuneration Review 2024
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Section
48(1)(a)
The public conduct of this matter
would be likely to result in disclosure of information for which good reason
exists under section 7
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The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
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5
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Draft 2024/2025 Chief Executive Performance Agreement
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Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
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The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
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The meeting went into confidential session at 2.31p.m.
and resumed in public session at 3.47p.m.
Karakia
Whakamutanga
7. Restatements
It was resolved while the public was
excluded:
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1
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CONFIDENTIAL: People Metrics
30 June 2024
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2. Agrees that the Report
(R28686) and its attachment (1809402794-1206)
remain confidential at this time.
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2
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CONFIDENTIAL: Chief Executive
Performance Assessment Report 2024
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5. Agrees that Report
(R28721), Attachment (1496088540-1405)
and the decision remain confidential at this time.
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3
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CONFIDENTIAL: Chief
Executive's Remuneration Review 2024
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2. Agrees that Report
(R28723), Attachment (1496088540-1406) and the decision remain confidential
at this time.
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4
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CONFIDENTIAL: Draft 2024/2025
Chief Executive Performance Agreement
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3. Agrees that Report
(R28720), Attachment 1809402794-1209) and the decision remain confidential at
this time
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There being no further business the meeting ended at 3.47p.m.
Confirmed as a correct record of proceedings by
resolution on (date)
Item 6: Exclusion of the Public
6. Exclusion of the
Public
Recommendation
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That the Chief Executive
Employment Committee
1. Confirms, in accordance with sections 48(5) and 48(6) of the Local
Government Official Information and Meetings Act 1987, that Melisa Kappely
remain after the public has been excluded, for the Confidential agenda as she
has knowledge relating to Chief Executive’s employment that will assist
the meeting.
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Recommendation
That the Chief
Executive Employment Committee
1.
Excludes the public from the following parts of
the proceedings of this meeting.
2.
The general subject of each matter to be considered
while the public is excluded, the reason for passing this resolution in
relation to each matter and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
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Item
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General subject of each matter to be
considered
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Reason for passing this resolution in
relation to each matter
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Particular interests protected (where
applicable)
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1
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Chief
Executive Employment Committee Meeting - Confidential Minutes - 7 August 2024
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Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
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The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
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2
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People
Metrics Report 30 September 2024
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Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
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The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
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3
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People
and Capability Annual Report 2023- 2024
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Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
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The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
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