Minutes of a meeting of the

Nelson Tasman Regional Landfill Business Unit

Te Rōpū ā-Rohe Ruapara, Whakatū / Te Tai o Aorere

Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Friday 16 August 2024, commencing at 9.30a.m.

Present:              Deputy Mayor of Tasman S Bryant (Chairperson), Tasman District Councillor T Walker, Nelson City Councillors M Courtney (Deputy Chairperson) and A Stallard

In Attendance:    Deputy Chief Executive/Group Manager Infrastructure (A Louverdis), General Manager Regional Services (N Clarke), Governance Adviser (A Bryce) and Assistant Governance Adviser (M Taylor)

Apologies :          Nil

1.       Apologies

There were no apologies.

2.       Confirmation of Order of Business

           There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

There was no public forum.

5.       Confirmation of Minutes

5.1      17 May 2024

Document number M20571, agenda pages 7 - 9 refer.

Resolved RLBU/2024/015
	That the Nelson Tasman Regional Landfill Business Unit 1.    Confirms the minutes of the meeting of the Nelson Tasman Regional Landfill Business Unit, held on 17 May 2024, as a true and correct record.
Courtney/Walker Carried

6.       Nelson Tasman Regional Landfill Business Unit General Manager Update Report August 2024

Document number R28727, agenda pages 9 - 128 refer.

General Manager Regional Services, Nathan Clarke presented the report and answered questions on the buttress works, health and safety incidents and contractors, light waste classifications and costs, transfer system costs, risk management and mitigation, York Valley Landfill transfer facility, gas reuse actions and the Nelson Hospital gas boiler sale and negotiations.

Resolved RLBU/2024/016
	That the Nelson Tasman Regional Landfill Business Unit 1.    Receives the report Nelson Tasman Regional Landfill Business Unit General Manager Update Report August 2024 (R28727) and its Attachment (1399367370-8789); and 2.    Approves a decrease in the light waste fee from $512 per tonne to $375 per tonne in the 2024/2025 Nelson Tasman Regional landfill Business Unit Business Plan; and 3.    Approves the final Nelson Tasman Regional landfill Business Unit 2024 – 2034 Activity Management Plan (1399367370-8789) to be sent to the Nelson City Council and Tasman District Council for adoption.
Walker/Courtney Carried
Recommendation to Nelson City Council and Tasman District Council RLBU/2024/017
	That the Nelson City Council and Tasman District Council 1. Adopts the final Nelson Tasman Regional Landfill Business Unit 2024 – 2034 Activity Management Plan (1399367370-8789).
Walker/Courtney Carried

7.       Nelson Tasman Regional Landfill Business Unit Carryover Report 2023/2024

Document number R28701, agenda pages 129 - 134 refer.

General Manager Regional Services, Nathan Clarke took the report as read.

Resolved RLBU/2024/018
	That the Nelson Tasman Regional Landfill Business Unit 1.    Receives the report Nelson Tasman Regional Landfill Business Unit Carryover Report 2023/2024 (R28701); and 2.    Approves the carryover of capital and renewals budget ($2.209M) from the 2023/24 financial year to the 2024/25 financial year to ensure continuation of urgent and planned works.
Stallard/Courtney Carried

8.       Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2025/2026

Document number R28728, agenda pages 135 - 165 refer.

General Manager Regional Services, Nathan Clarke took the report as read and answered questions on the Local Disposal Levy (LDL)/Environment Waste Minimisation Levy costs and increase, redundancy to reduce gas supply risks for the Hospital and the Nelson Tasman Regional Landfill Business Unit Plan.

Resolved RLBU/2024/019
	That the Nelson Tasman Regional Landfill Business Unit 1.    Receives the report Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2025/2026 (R28728) and its Attachment (1399367370-10512); and 2.    Approves the Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2025/2026 (1399367370-10512) for presentation to the Nelson City Council and Tasman District Council with delegation of all minor amendments to the Nelson Tasman Regional Landfill Business Unit Chairperson and General Manager.
Walker/Courtney Carried
Recommendation to Nelson City Council and Tasman District Council RLBU/2024/020
	That the Nelson City Council and Tasman District Council 1. Receives the Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2025/2026 (1399367370-10512) for review and provide feedback to the Nelson Tasman Regional Landfill Business Unit, if required.
Walker/Courtney Carried

9.       Nelson Tasman Regional Landfill Business Unit Annual Report 2023 -2024

Document number R28730, agenda pages 166 - 215 refer.

General Manager Regional Services, Nathan Clarke took the report as read and answered questions on waste disposal.

Resolved RLBU/2024/021
	That the Nelson Tasman Regional Landfill Business Unit 1.    Receives the report Nelson Tasman Regional Landfill Business Unit Annual Report 2023 -2024  (R28730) and its Attachments (1399367370-10513 and 749984575-1602); and 2.    Approves the Nelson Tasman Regional Landfill Business Unit 2023/24 Annual Report (R28730) and its Attachments (1399367370-10513 and 749984575-1602) for presentation to Nelson City Council and Tasman District Council.
Stallard/Bryant Carried
Recommendation to Nelson City Council and Tasman District Council RLBU/2024/022
	That the Nelson City Council and Tasman District Council 1. Receives the Nelson Tasman Regional Landfill Business Unit Annual Report 2023 -2024 and its Attachments (1399367370-10513 and 749984575-1602).
Stallard/Bryant Carried

10.     Exclusion of the Public

Resolved RLBU/2024/023
	That the Nelson Tasman Regional Landfill Business Unit 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Courtney/Walker Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Nelson Tasman Regional Landfill Business Unit Meeting - Confidential Minutes - 17 May 2024	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(h)      To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
2	Nelson Tasman Regional Landfill Business Unit Beneficial Reuse of Contaminated Soil Facility Update	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·    Section 7(2)(h)      To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

The meeting went into confidential session at 10.58a.m. and resumed in public session at 11.45a.m.

11.     Restatements

It was resolved while the public was excluded:

2	CONFIDENTIAL: Nelson Tasman Regional Landfill Business Unit Beneficial Reuse of Contaminated Soil Facility Update
	3.     Agrees that Report (R28375) and the decision remain         confidential at this time.

There being no further business the meeting ended at 11.45a.m.

Confirmed as a correct record of proceedings by resolution on 29 November 2024.

That the Nelson Tasman Regional Landfill Business Unit

1.    Confirms the minutes of the meeting of the Nelson Tasman Regional Landfill Business Unit, held on 16 August 2024, as a true and correct record.