Nelson City Council
Te Kaunihera o Whakatū
Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 1 August 2024, commencing at 9.01a.m.
Present: His Worship the Mayor Hon Dr N Smith (Chairperson), Councillors M Anderson, M Benge, T Brand, M Courtney, J Hodgson, R O'Neill-Stevens (Deputy Mayor), P Rainey, C Rollo, R Sanson, T Skinner and A Stallard
In Attendance: Chief Executive (N Philpott), Deputy Chief Executive/Group Manager Infrastructure (A Louverdis), Acting Group Manager Environmental Management (M Joubert), Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Team Leader Governance (Robyn Byrne) and Senior Governance Adviser (Arnold Andrews)
Apology: An apology was received from Councillor K Paki Paki
Karakia and Mihi Timatanga
1. Apologies
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1. Receives and accepts an apology from Councillor K Paki Paki. |
2. Confirmation of Order of Business
His Worship the Mayor advised of one late item for the meeting, and that the following resolution is needed to be passed for the item to be considered:
2.1 Mayor's Report
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1. Considers the item regarding Mayor’s Report at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made. |
Councillor Rainey noted an interest at the beginning of the confidential agenda Item: Venue Hire Fee Exception and stepped away from the table. He did not take part in the discussion and vote on the matter.
4.1. Kent Inglis - Council and Housing Developers Working Better Together
Document number R28687
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Kent Inglis, gave a PowerPoint presentation (1982984479-8002) highlighted the ways in which Council and developers could work better together to deliver the housing our region needs and to shared his experience. He spoke about the process of consenting and responded to questions on correspondence with council officers and challenges with the current consenting process. |
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1 1982984479-8002 - Council 01Aug2024 Kent Inglis PowerPoint |
5.1 4 July 2024
Document number M20644, agenda pages 7 - 14 refer.
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1. Confirms the minutes of the meeting of the Council, held on 4 July 2024, as a true and correct record. |
6. Confirmation of Minutes - Council 27 June 2024
Document number R28703, agenda pages 15 - 0 refer.
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1. Confirms the minutes of the meeting of the Council, held on 27 June 2024, as a true and correct record. |
Document number R28717, late items agenda pages 3 - 7 refer.
His Worship the Mayor took the report as read and explained the purpose of the decision. He noted the importance of Nelson Marlborough Institute of Technology (NMIT) and international students for the region. He responded to questions on Review of Vocational Education (ROVE), lack of central government support, international students in Nelson, studies/literature that supports the decision, vulnerabilities of NMIT with changing governments, opportunities for gifted land to be used by local education providers and impact on local students due to globalisation of NMIT.
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1. Receives the report Mayor's Report (R28717) and its attachment (1118544611-7829); and 2. Authorises His Worship the Mayor and the Chief Executive to make a submission to Government, after all Councillors are circulated a draft and given the opportunity to comment, on the future of Nelson Marlborough Institute of Technology broadly along the lines of the attached joint letter (1118544611-7829) from the Nelson, Marlborough and Tasman Mayors, the eight Te Tauihu iwi and four business organizations advocating for a standalone and locally governed tertiary education institution. |
The meeting was adjourned from 9.58a.m. until 10.06a.m.
8. Indicative Business Case - Community Hub, Library and Civic Centre
Document number R28651, agenda pages 26 - 167 refer.
Group Manager Corporate Services, Nikki Harrison, Manager Property Services, Rebecca Van Orden took the report as read and tabled (714127617-21836) a document. Director, Twenty-Two, Dean Croucher, and Branch Manager, Beca, Jon Marshall, joined the meeting to support council officers. They responded to question cultural wellbeing considerations, prioritisation of options, affordable housing, decision making timelines, sale of Civic House, opportunities to split the Civic House and Library development, urgency of remedial works, Long Term Plan budgetary constraints, opportunities arising from potential amalgamation of TDC and NCC.
The meeting was adjourned from 11.13a.m. until 11.21a.m.
Questions continued:
Other library upgrades, energy consumption, insurance costs, council paying rates on its buildings, traffic light system to assess options, governance reporting and flexibility within the lease option.
The meeting was adjourned from 12.17p.m. until 12.23p.m.
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1. Receives the report Indicative Business Case - Community Hub, Library and Civic Centre (R28651) and its attachments (714127617-21277, 714127617-21797 and 714127617-21798); and 2. Accepts the recommendation of the Community Hub including Library (and Civic Office Facilities) Indicative Business Case (November 2023) (714127617-21277) for a single site solution for a central city Library, Community Hub and Civic Centre subject to the further work proposed confirming this is a cost effective and economically viable approach; and 3. Agrees that the priority objective of the project is the provision of a good quality community hub inclusive of library services and the civic and administrative functions of Council that is cost effective and provides value for money for the ratepayer; and 4. Agrees that the other objectives are as follows: a) Stimulation for central city regeneration b) Consideration of climate change mitigation and resilience c) Supports social, cultural and economic wellbeing d) A facility that supports Council’s goals in respect of accessibility and inclusivity. 5. Notes that the Civic House Redevelopment Option investigation (714127617-21797) was completed after the delivery of the Community Hub including Library (and Civic Office Facilities) Indicative Business Case (November 2023); and 6. Agrees to take forward three options for further investigation, being: a) A new build owned by Council (option 1) b) A new build leased by Council (option 2) c) A Civic House redevelopment (option 3) 7. Approves the proposed Nelson Library, Community Hub & Civic Centre: Detailed Business Case Workplan (714127617-21798).
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The meeting was adjourned from 1.10p.m. until 2.12p.m at which time Councillor Skinner left the meeting.
9. Appointment of Regional On-Scene Commanders
Document number R28631, agenda pages 168 - 173 refer.
Acting Group Manager Environmental Management, Michelle Joubert and Harbour Master, Stuart Whitehouse took the report as read. They answered questions on the regional response plan.
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1. Receives the report Appointment of Regional On-Scene Commanders (R28631) and its attachment (1940938042-2752); and 2. Agrees to end the appointment of Brent Edwards as primary Regional On-Scene Commander effective 1 August 2024; and 3. Approves Stuart Whitehouse to be the primary Regional On-Scene Commander for the Nelson region effective 1 August 2024, in accordance with s.318 of the Maritime Transport Act 1994; and 4. Approves Kay Anderson to be an alternate Regional On-Scene Commander for the Nelson region effective 1 August 2024 in accordance with s.318 of the Maritime Transport Act 1994; and 5. Approves Jake Oliver to be an alternate Regional On-Scene Commander for the Nelson region effective 1 August 2024 in accordance with s.318 of the Maritime Transport Act 1994. |
10. Community Investment Funding Update - Small Grants Round June 2024
Document number R28592, agenda pages 174 - 186 refer.
Group Manager Community Services, Andrew White and Manager Community Partnerships, Mark Preston Thomas took the report as read.
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1. Receives the report Community Investment Funding Update - Small Grants Round June 2024 (R28592) and its attachments (636034393-12457 and 636034393-12434); and 2. Receives the minutes from the Community Investment Fund meeting held on 5 June 2024 (unconfirmed) and notes the funding decisions taken. |
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1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Council Meeting - Confidential Minutes - 4 July 2024 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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Venue Hire Fee Exception |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Tāhunanui Back Beach Remediation - Programme Update |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(c)(ii) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest |
The meeting went into confidential session at 2.17p.m. and resumed in public session at 3.01p.m.
Karakia Whakamutanga
12. Restatements
It was resolved while the public was excluded:
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CONFIDENTIAL: Venue Hire Fee Exception |
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4. Agrees that this decision and the Report R28689 remain confidential. |
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CONFIDENTIAL: Tāhunanui Back Beach Remediation - Programme Update |
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6. Agrees that the report R28660, its attachments (196698121-58599, 196698121-58587 and 196698121-58585) and decision remain confidential at this time. |
There being no further business the meeting ended at 3.01p.m.
Confirmed as a correct record of proceedings by resolution on 5 September 2024.
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Resolved |
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That the Council 1. Confirms the minutes of the meeting of the Council, held on 1 August 2024, as a true and correct record. |