Resolved CL/2024/100

That the Council

1.        Receives and accepts the apologies from Councillor Benge for attendance.

Courtney/Hodgson                                                                        Carried

Resolved CL/2024/101

That the Council

1.    Confirms the minutes of the meeting of the Council, held on 08 May 2024 as a true and correct record. 

Sanson/Rollo                                                                                Carried

Recommendation to Council CL/2024/102

That the Council

1.    Notes that, subject to the approval of Tasman District Council, the fees and charges at the Nelson Tasman Regional Landfill Business Unit will increase from $212 to $250 (excluding GST) as proposed in the Nelson Tasman Regional Landfill Business Unit Activity Management Plan 2024-2034 and 2024/2025 Business Plan; and

2.    Notes that there are no changes to the 2024/2025 Nelson Tasman Regional Landfill Business Unit Business Plan (1995708647-50); and

3.     Notes that there are no changes to the Nelson Tasman Regional Landfill Business Unit Activity Management Plan 2024-2034 (1995708647-49).

Courtney/Sanson                                                                          Carried

Recommendation to Council CL/2024/103

That the Council 

1.     Notes that there are no changes to the 2024/2025 Nelson Regional Sewerage Business Unit Business Plan (1080325921-246) adopted to populate the Nelson City Council and Tasman District Council 2024 – 2025 Annual Plans; and

 2.     Notes that there are no changes to the Nelson Regional Sewerage Business Unit Activity Management Plan 2024-2034 (1080325921-753) adopted to populate the Nelson City Council and Tasman District Council 2024 – 2034 Long Term Plans.

Skinner/Paki Paki                                                                          Carried

Resolved    

That the Council

1.        Receives in principle the report Deliberations on the submissions to the Long Term Plan 2024-2034 Consultation and related matters (R28349) and its attachments (1852948764-1105, 2010958706-11426, 332184083-5473, 332184083-5474, 1852948764‐1007, 1852948764‐1006, 1852948764‐1004, 1852948764‐ 1125);

Rainey/Courtney

Exclusion of the Public

Resolved CL/2024/104

That the Council

1.    Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the    specific grounds under section 48(1) of the Local Government Official Information and Meetings Act        1987 for the passing of this resolution are as follows:

His Worship the Mayor/Paki Paki                                                  Carried

Deliberations on the submissions to the Long Term Plan 2024-2034 Consultation and related matters – eligibility buyout principles

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

Resolved

That the Council

4.        Approves in principle Council’s proposal (option 2) as set out in the Long Term Plan 2024-2034 Consultation Document to exit commercial forestry over time and grow a continuous canopy of mixed species; and.

His Worship the Mayor/Brand

Resolved

That the Council

1.        Approves in principle Council’s proposal (option 2) as set out in the Long Term Plan 2024-2034 Consultation Document to establish an Asset-Owning Council Controlled Organisation for the Nelson Marina by 1 July 2025;

Rollo/Brand

2Resolved

That the Council

6.        Approves in principle Council’s proposal (option 2) as set out in the Long Term Plan 2024-2034 Consultation Document to broaden the purpose of the Housing Reserve Fund to enable it to be used to provide enduring support to reduce housing vulnerability; and

7.        Requests in principle the Community Housing Acceleration Taskforce to develop criteria to allow the Housing Reserve to consider proposals relating to reducing housing vulnerability and for these criteria to be brought to Council for approval;

Sanson/Hodgson

Councillor Rollo moved the officers’ recommendation, seconded by Councillor Skinner.

8.     Approaches in principle Sport Tasman requesting that it undertakes an assessment of the case for investing in an all-weather turf, including but not limited to consideration of affordability, impact on wider sports facilities, timing, environmental impact and location, and reports back to Council with a recommendation on whether and how an all-weather sports turf should be established in Nelson; and

9.     Allocates in principle additional funding of up to $20,000 operating expenditure in 2024/25 for the assessment of the all-weather turf proposal; and

10.   Agrees in principle that while the further assessment of the all-weather turf proposal is undertaken that budgets relating to this matter in the Long Term Plan 2024-2034 remain as proposed in the Consultation Document, noting the change in name for this funding allocation from ‘All-weather turf’ to ‘Sports ground improvements’; and

11.   Requests in principle that staff bring to Council for approval in early 2024/25 the draft scope and terms of reference for engaging Sport Tasman to undertake this work; and

Councillor Rainey moved an amendment, seconded by Councillor Hodgson and explained the intent was to not proceed on assessing the case for investing in all-weather turf as he considered it was harmful for the environment and a cost burden to ratepayers.

8.        Agrees in principle  to remove funding for an all-weather turf from the Long Term Plan 2024-34 and reinstates the allocations for sports ground improvements as included in the Draft Parks and Facilities Activity Management Plan approved by Council at its meeting of 9 November 2023.

Staff answered questions on alternate materials instead of micro plastics, submissions and responses against the recommendation, consultation with the public, delay in process, communication with Sports Tasman, location of the proposed all-weathers turf, information previously collected from the public, work  on the identified improvements and progression of projects in coming years and financial impact. 

The meeting adjourned from 11.10a.m until 11.20a.m.

That the Council

8.        Agrees in principle  to remove funding for an all-weather turf from the Long Term Plan 2024-34 and reinstates the allocations for sports ground improvements as included in the Draft Parks and Facilities Activity Management Plan approved by Council at its meeting of 9 November 2023.

The amendment became the substantive motion and was carried.  Councillor Skinner requested his vote against the motion be recorded.

Rainey/Hodgson

Resolved    

That the Council

12.    Approves in principle Council’s proposal (option 2) as set out    in the Long Term Plan 2024-2034 Consultation Document to    construct a new facility for the Nelson Surf Life Saving Club;

Rainey/Courtney

Resolved   

That the Council

12a. Approves in principle Council’s proposal (option 2) as set out         in the Long Term Plan 2024-2034 Consultation Document to         upgrade the changing facilities at Tāhunanui Beach Reserve.

Rainey/Courtney

Cr Rollo noted an interest in clause12a and stepped away from the table.

Councillor Brand requested her vote against the motion be recorded.

Clause 13 of the officer’s recommendations was taken separately:

Staff answered questions on funding for changing room upgrades, cost implications, alternate uses of the facility, alcohol licensing need for the facility, surf life club membership, activities and participation of surf life club events, storage containers and membership trends.

Resolved

That the Council

13   Approves in principle that Council’s funding contribution to the construction of a new facility for the Nelson Surf Lifesaving Club is capped at either 50% of the total capital cost or $1.65 million, whichever is the lesser amount.

Rainey/Courtney

Resolved

That the Council

14.     Approves in principle bringing funding of $1.7 million (uninflated) capital expenditure forward from 27/28 to 25/26 of the Long Term Plan for the purchase of an Arts Hub facility

15.     Approves in principle reallocation of $20,000 (uninflated) operational expenditure in years 25/26 and 26/27 for Arts Hub Rental Facility, to year 26/27 for Arts Hub Establishment

O'Neill-Stevens/Anderson

Resolved

That the Council

16.     Approves in principle budget of up to $1.25 million (uninflated) across years 2024/25 and 2025/26 for the construction of additional carparking off Paru Paru Road at Rutherford Park, subject to resource consent and necessary approvals; and

17.     Notes in principle that the finalised design, budgets and programme will be reported back to Council via the City Revitalisation Taskforce; and  

18.     Requests in principle that officers report back on options for implementation of the Parking Strategy 2022, including implementing parking restrictions on the city fringe and the potential to ringfence parking revenue for city centre and public transport improvements.

His Worship the Mayor/O'Neill-Stevens

Resolved

That the Council

19.     Approves in principle bringing funding of $226,000 (uninflated) capital expenditure per annum forward from years 13-17 of the Draft Infrastructure Strategy to years 4-8 of the Long Term Plan 2024-2034 to accelerate the Montreal/Princes Drive intersection, subject to consent conditions including construction staging being met by the developer;

Rollo/His Worship the Mayor

Resolved

That the Council

20.     Approves in principle budget of $100,000 operating expenditure in 2024/25 for city and waterfront revitalisation initiatives including some funding for the proposed community-led taskforce;

His Worship the Mayor/Brand

Resolved

That the Council

21.     Approves in principle budget for the Tasman Environment Trust towards its operating costs, subject to appropriate projects being identified in the Nelson area, as follows:

a.     2024/25 - $20,000 operating expenditure

b.     2025/26 to 2033/34 – $40,000 operating         expenditure per annum;

The amendment became the substantial motion and was carried.

His Worship the Mayor/Paki Paki

Extension of Meeting Time

Resolved CL/2024/105

That the Council

1.        Extends the meeting time beyond six hours, pursuant to Standing Order 4.2.

O'Neill-Stevens/Paki Paki                                                               Carried

Resolved

That the Council

22.     Approves in principle funding to support the work of the Te Tauihu Regional Community Development Agency in facilitating strategic planning, funding bids and collective action amongst groups delivering on social wellbeing outcomes in Nelson, with an allocation in 2024/25 of $20,000 operating expenditure; and

23.     Agrees in principle that as part of the Annual Plan 2025-26 and Long Term Plan 2027-37, consideration will be given to ongoing funding for Multicultural Nelson Tasman and the Community Development Agency, subject to receiving a business case and contribution from all Te Tauihu councils;

Sanson/Anderson

Resolved

That the Council

24.     Approves in principle the carry forward of $3.04 million funding for the Nelson Provincial Museum’s new Archives, Research and Collections facility from 2023/24 to 2024/25 and 2025/26 with the funds divided equally between the two years;

His Worship the Mayor/Courtney

Resolved

That the Council

25.     Allocates in principle budget of $15,000 operating expenditure in 2025/26 for the Nelson Yacht Club launching ramp investigation;

Courtney/Skinner

Resolved

That the Council

26.     Approves in principle that the Adam Chamber Music Festival current level of biennial events funding be included as a line item in the Long Term Plan 2024-2034 across the ten years, noting that biennial accountability reports would be provided to Council staff and a more in-depth performance review would be undertaken after every third festival event and brought to a Council meeting for consideration; and

27.     Approves in principle reduction of the allocation for the Nelson Events Fund economic component by the same amount as proposed to be allocated to the Adam Chamber Music Festival line item in the Long Term Plan 2024-2034;

Rainey/Paki Paki

Resolved

That the Council

28.     Approves in principle a total funding provision of $8,000 operating expenditure in Year 1 and $12,000 thereafter to support Nelson’s existing sister city relationships; and

29.     Approves in principle $8,000 annual operating expenditure to support Sister City Coordinating Group activity and any future sister city relationships in the United States of America; and

30.     Approves in principle funding of $5,000 operating expenditure to be added to years 2, 5, and 8 of the Long Term Plan 2024-2034 as a provision for future Council/Mayoral Sister City Visits;

Rainey/His Worship the Mayor

His Worship the Mayor Hon Dr Smith moved the officers’ recommendation, seconded by Councillor Brand.

29.   Approves in principle replenishing the General Emergency Fund by $17 million over the last four years of the Long Term Plan 2024-2034, resulting in an average additional 1% rates increase in 2030/31, 2031/32, 2032/33 and 2033/34; and

30.   Requests in principle that staff add footnotes to the first reference to the rates cap in the Long Term Plan document and the Financial Strategy referring readers to the growth and inflation assumptions in the Significant Forecasting Assumptions;

Councillor Sanson moved an amendment, seconded by Councillor Rainey and explained the intent was to increase the reserves for housing to cater for weather events.

29.  Approves in principle replenishing the General Emergency Fund by $17 million, and the Housing Reserve Fund by $2 million over the last four years of the Long Term Plan 2024-2034, resulting in an average additional 1.1% rates increase in 2030/31, 2031/32, 2032/33 and 2033/34; and

30.   Requests in principle that staff add footnotes to the first reference to the rates cap in the Long Term Plan document and the Financial Strategy referring readers to the growth and inflation assumptions in the Significant Forecasting Assumptions;

Staff answered questions on viable funding, housing reserve funding, debt liability, depreciation, emergency fund liability, debt headroom and how Council treated reserves on the balance sheet and for debt.

The substantive motion was put and carried.

Recommendation

That the Council

29.     Approves in principle replenishing the General Emergency Fund by $17 million over the last four years of the Long Term Plan 2024-2034, resulting in an average additional 1% rates increase in 2030/31, 2031/32, 2032/33 and 2033/34; and

30.     Requests in principle that staff add footnotes to the first reference to the rates cap in the Long Term Plan document and the Financial Strategy referring readers to the growth and inflation assumptions in the Significant Forecasting Assumptions;

His Worship the Mayor/Brand

Resolved

That the Council

33.     Allocates in principle (uninflated) budget of $3million capital expenditure in 2024/25, $6.5 million capital expenditure in 2025/26 and $500,000 capital expenditure in 2026/27 for the Haven/St Vincent Culvert renewal and upgrade project; and

34.     Approves in principle budget changes to Washington Valley project Stage 4 outlined sections 7.4 to 7.6 of this Report R28349;

His Worship the Mayor/Courtney

Resolved

That the Council

35.     Allocates in principle budget provision for Millers Acre regional bus hub project $2.7 million capital expenditure in 2024/25 and $900,000 capital expenditure in 2025/26, subject to receiving a 51% NZ Transport Agency Waka Kotahi Financial Assistance Rate subsidy;

Rainey/Sanson

Resolved

That the Council

36.     Approves in principle a five percent (5%) fare increase on Bee Card fares effective 1 July 2024, subject to the same agreement by Tasman District Council; and

37.     Delegates in principle authority for the Joint Nelson Tasman Regional Transport Committee to propose and determine fare increases up to inflation changes as reflected in Public Transport Contract Indices (allowing for rounding) in the future, subject to the same agreement by Tasman District Council; and 

38.     Approves in principle the updated forecasted Public Transport Costs for the ten (10)-year period from July 2024, subject to the same agreement by Tasman District Council;

His Worship the Mayor/Paki Paki

Resolved

That the Council

39.     Allocates in principle budget of $200,000 capital expenditure in 2024/25 for Saxton Creek Stage 4;

O'Neill-Stevens/Rollo

Resolved

That the Council

40.     Allocates in principle additional budget of $220,000 capital expenditure in 2024/25 for regulatory services vehicles and equipment;

O'Neill-Stevens/Sanson

Resolved

That the Council

41.     Approves in principle a temporary overdraft of up to $175,000, if needed, in the Nelson Events Fund in order to adjust the timing of Opera in the Park across the Long Term Plan 2024-2034, noting that the overdraft will be repaid within the next financial year and will have no impact on the number of events the Fund can support;

His Worship the Mayor/Sanson

Resolved

That the Council

42.     Approves in principle the 2023/24 capital budget carry forwards to the Long Term Plan 2024-2034 capital expenditure budgets, as set out in Attachment 3 (332184083-5473) of Report R28349; and

43.     Approves in principle the August 2022 severe weather event recovery expenditure carry forwards, as set out in Attachment 4 (332184083-5474) of Report R28349; and

44.     Approves in principle the operating expenditure budgets carry forwards, totalling $4,225,000, to Year 1 of the Long Term Plan 2024-2034.

Sanson/Courtney

Resolved

That the Council

45.     Approves in principle changes to the draft Long Term Plan 2024-2034 budgets resulting from Council decisions, corrections and timing changes as outlined at sections 7.24 to 7.27 of this Report R28349.

Sanson/Skinner

Resolved CL/2024/106

That the Council

1.        Receives and accepts the apologies from Councillor Benge for attendance.

His Worship the Mayor/Rollo                                                          Carried

Motion

2Resolved

46.  Agrees in principle to make the changes tabled at the meeting (1982984479-7585)  to the Draft Significance and Engagement Policy Attachment 5 (1852948764‐1007) and;

        Further Amends the Draft Significance and Engagement Policy as follows:

                  i.        4.3. Council’s engagement with Māori and iwi aligns with Kia Kotahi Te Tauihu, Together Te Tauihu Partnership Agreement.

                 ii.        Engage Māori and iwi early in decision-making processes

46a. Adopts in principle the amended Policy as the final Significance and Engagement Policy;

O'Neill-Stevens/Paki Paki

Resolved

That the Council

48.     Approves in principle the amended Eligibility Buy-out Principles (1982984479-7588); and

49.     Agrees in principle to accept the Central Government buy-out support offer, noting the change of up to 17 properties, and apply the amended Eligibility Buy-out Principles; and

50.     Agrees in principle that on conclusion of the process to identify properties that wish to participate in the buy-outs, should the total potential settlement based upon projected property values result in below 80% buy-out for any insured property, Council re-assesses the eligibility buyout principles to ensure an equitable outcome.

His Worship the Mayor/Brand

Resolved

That the Council

51.     Approves in principle the amendments to the Saxton Field Capital Works Programme, as consulted through Nelson City and Tasman District Council’s Draft Long Term Plans 2024-2034, following consideration of submissions, as follows:

a.     Play Facilities – bring forward $15,000 budget from         2028/29 to 2024/25

b.     Play Facilities – bring forward $250,000 budget from         2029/30 to 2026/27

c.     Harakeke Green Irrigation and Subsurface Drainage –         defer the full budget from 2025/26 to year 2027/28

d.     Harakeke Green Cricket Wicket Blocks – defer the full         budget from 2026/27 to 2028/29

e.     Saxton Entrance Development – defer the full budget         from 2024/25 to 2026/27

f.      Baseball Diamond – move $100,000 from the baseball diamond budget from 2024/25 to the play facilities budget in 2025/26

52.     Noting that this does not increase the budget for capital works at Saxton Field but merely reallocates and rephases proposed budgets;

53.     Noting that the recommendations are also subject to approval by Tasman District Council; and

54.     Notes that Tasman District Council has resolved to agree to provide from Richmond Ward Reserves Financial Contributions a $900,000 contribution in Year 3 to the Saxton Field inclusive playground, subject to the project being sited on Tasman District Council land at Saxton Field.

Skinner/Rollo

Resolved

That the Council

55.      Agrees in principle to make the changes tabled at the meeting (1982984479-7586)  to the Draft Revenue and Financing Policy Attachment 6 (1852948764‐1006) and adopts the amended Policy as the final Revenue and Financing Policy.

His Worship the Mayor/Courtney

Resolved

That the Council

56.     Amends in principle the Draft Rates Remission Policy to add a 50% remission for Community Housing Providers and Kaumātua Housing to the Storm Recovery Rate as outlined in paragraph 8.33 of this Report R28349; and

57.     Amends in principle the Draft Rates Remission Policy wording in the ‘Procedure’ section of the ‘Remission of charges for excess water arising from leaks’ as outlined in paragraph 8.35 of this Report R28349;

His Worship the Mayor/Sanson

Resolved

That the Council

58.      Agrees in principle that no changes are needed to the Draft Rates Postponement Policy and adopts the Policy contained in Attachment 7 (1852948764‐1004) of Report R28349 as the final Rates Postponement Policy;

His Worship the Mayor/Sanson

Resolved

That the Council

59.      Agrees in principle that no changes are needed to the Draft Policy on Remission and Postponement of Rates on Māori Freehold Land and adopts the Policy contained in Attachment 8 (1852948764‐1125) of Report R28349 as the final Policy on Remission and Postponement of Rates on Māori Freehold Land.

Paki Paki/Sanson

Resolved

That the Council

60.     Notes in principle that staff have identified an error that the Waste Minimisation Fund (WMF) estimated income over the Long Term Plan 2024-2034 has been understated by $5.9 million (overstated income in Year 1-3 by $1.3m, understated income in Year 4-10 by $7.2m), which reduces the outstanding debt at Year 10.

Sanson/Hodgson

Councillor Rollo moved a motion, seconded by Councillor Brand and explained the intent was to ensure more accessibility-friendly council facilities in the future.

Recommendation

That the Council

Notes in principle that Council will be beginning a significant programme of work to improve the condition assessments of a range of Council facilities in Year 1 of the Long Term Plan 2024-34 which will provide a sound base for the Accessibility Strategy and audits in Years 2 and 3.

Rollo/Brand

Councillor Sanson moved a motion, seconded by Councillor Hodgson and explained the intent was to ensure a more ecofriendly and sustainable way of running the crematorium.

Staff answered questions on the request to investigate options for transitioning to sustainable non-fossil fuel options and the impact on capital expenditure, cost of equipment, estimated cost of renewal for a Resource Consent, risks and the  impact on clientele with increased costs should 100% cost recovery be adopted.  It was noted that the reference to LPG in the would be changed to ‘Biofuel’.

Recommendation

Agrees in principle that the Council

62.     Retains the crematorium; and

63.     Adopts fees and charges at 100% cost recovery; and

64.     Investigates options for transitioning to sustainable non-fossil fuel options.

Sanson/Hodgson

Councillor Sanson moved a motion, seconded by Councillor Hodgson and explained the intent was to ensure more funding is available for the community groups.

Staff answered questions on  potential of other investment opportunities, fund allocations in the long Term Plan, additional expenditure and investment from Tasman District Council.    

2 Resolved

That the Council

65.     Agrees in principle that the Council increases funding for the Community Investment Fund as follows:

a.        2024/25 - Increase fund to $380k

b.        2025/26 - Increase fund to $400k

c.         2026/27 - Increase fund to $450k

d.        2027/28 - Increase fund to $500k per annum, inflation adjusted.

Sanson/Hodgson

Resolved CL/2024/107

That the Council

1.        Receives the report Deliberations on the schedule of fees and charges 2024/25 (R28441) and its attachment (1598046314-141, 1598046314-151); and

2.        Confirms the approach to adopting changes to the schedule of fees and charges 2024/25 (1598046314-151), as outlined in paragraph 7.1 of Report R28441.

Rainey/Courtney                                                                      Carried                                                                                                    Carried

Staff answered questions on cost liability, mechanism to identify different projects and cost of infrastructure.

Document number R28505, agenda pages 225 - 314 refer.

Resolved CL/2024/108

That the Council

1.    Receives the report Deliberations on the Policy on Development Contributions 2024 (R28505) and its attachment (Draft Policy on Development Contributions 2024 (336940202-11303); and

2.    Approves one change be made to the proposed Nelson City Council Policy on Development Contributions 2024 (336940202-11303) in response to the submissions received during the submission period as follows:

Delayed payment

a.     Approves that no change is required to the provisions of the Draft Policy on Development Contributions 2024 to provide for delayed payment.

Developers share of growth costs

b.    Approves that no change is required to the provisions of the Draft Policy on Development Contributions 2024 with respect to the portion of costs attributed to growth.

Exemption for social housing developments

c.     Approves a change to the provisions of the Draft Policy on Development Contributions 2024 with respect to the removal of the Crown in section 7.1.

Treatment of Retirement Villages

d.    Approves that no change is required to the provisions of the Draft Policy on Development Contributions 2024 with respect to the assessment of retirement villages.

3.    Notes that as a consequence of decisions on the Long Term Plan, amendments may be required to the projects listed in the Policy on Development Contributions and the overall quantum of the contributions sought; and

4.    Approves that the proposed Nelson City Council Policy on Development Contributions 2024 be taken to the Council meeting of 27 June 2024 for final adoption by Council.

Rainey/Courtney                                                                  Carried                                                                                                  Carried

Extension of Meeting Time

Resolved CL/2024/109

That the Council

1.        Extends the meeting time beyond six hours, pursuant to Standing Order 4.2.

His Worship the Mayor/Sanson                                            Carried                                                                                                    Carried

Amends in principle the Long Term Plan 2024-34 by re-designating the $10.88M allocation for ”Kerbside Kitchenwaste Service Provision” to “Waste Disposal Levy Funded Waste Minimisation Activities”.

Notes in principle that funding for the Waste Disposal Levy Funded Waste Minimisation Activities budget in the Long Term Plan 2024-34 will come from the central government levy and thus will not be a direct cost to rates.

The motion was put and a division was called:

For

Mayor Hon Dr Smith (Chairperson)

Cr Brand

Cr Courtney

Cr Hodgson

Cr Rollo

Cr Skinner

Against

Cr Anderson

Cr O'Neill-Stevens

Cr Paki Paki

Cr Rainey

Cr Sanson

Cr Stallard

Apologies

Cr Benge

The motion was equal 6 – 6 and lost.

2Resolved

That the Council

66.     Requests in principle that following the completion of the Kerbside Collection business case, elected members are briefed with:

•      The options presented within the business case,         including both localised community-based         composting initiatives as well as broader kerbside         collection to all households.

•      An overview of the benefits, risks, costs, and funding         sources including the status of Waste Minimisation         Project Funding. 

•      Information on the costs per ton of GHG emissions         and the cost per ton of the reduction in landfill space         used.

Hodgson/Skinner

Resolved

That the Council

67.     Amends in principle the Draft Statement on fostering Māori participation in Council decision-making as follows:

a.        Increase Council’s understanding of te reo Māori me ōnā tikanga (Māori language and culture) and Te Tiriti o Waitangi.

O'Neill-Stevens/Sanson

Amends in principle that the Long Term Plan 2024-34 to provide capital funding of $1.5million to be spread evenly across years 2 and 3 for development of a detailed business case for a new link road of approximately 900 metres between Suffolk Road and Hill Street North; and

Notes in principle that, subject to the outcome of the business case, NZ Transport Agency Waka Kotahi subsidies, development contributions, and possible contributions from Tasman District Council in support of a new Suffolk/Hill Street North link road, that capital funding for construction of a link road be considered through the Long Term Plan 2027-37.

The motion was put and a division was called:

For

Mayor Hon Dr Smith (Chairperson)

Cr Courtney

Cr Paki Paki

Cr Rollo

Cr Skinner

Against

Cr Anderson

Cr Brand

Cr Hodgson

Cr O'Neill-Stevens

Cr Rainey

Cr Sanson

Cr Stallard

Apologies

Cr Benge

The motion was lost 5 - 7.

Resolved

That the Council

1.        Approves in principle the approach to additional matters raised in submissions to the Long Term Plan 2024-2034 Consultation Document as included in the spreadsheet in Attachment 1 (1852948764-1105) except where the approach has been modified by a council resolution.

His Worship the Mayor/Hodgson

Resolved

That the Council

1.        Endorses in principle Council’s overall approach of medium service cuts and medium rates increases as outlined in the Consultation Document and Draft Financial Strategy, subject to specific deliberations decisions;

His Worship the Mayor/Sanson

Resolved CL/2024/110

That the Council

1.    Receives the report Deliberations on the submissions to the Long Term Plan 2024-2034 Consultation and related matters (R28349) and its attachments (1852948764-1105, 2010958706-11426, 332184083-5473, 332184083-5474, 1852948764‐1007, 1852948764‐1006, 1852948764‐1004, 1852948764‐ 1125); and

Buy-out of private properties affected by slips.

2.    Approves in principle the amended Eligibility Buy-out Principles (1982984479-7588); and

3.    Agrees in principle to accept the Central Government buy-out support offer, noting the change of up to 17 properties, and apply the amended Eligibility Buy-out Principles; and

4.    Agrees in principle that on conclusion of the process to identify properties that wish to participate in the buy-outs, should the total potential settlement based upon projected property values result in below 80% buy-out for any insured property, Council re-assesses the eligibility buyout principles to ensure an equitable outcome.

Council’s forestry approach

5.    Approves Council’s proposal (option 2) as set out in the Long-Term Plan 2024-2034 Consultation Document to exit commercial forestry over time and grow a continuous canopy of mixed species; and

Marina CCO proposal

6.    Approves Council’s proposal (option 2) as set out in the Long Term Plan 2024-2034 Consultation Document to establish an Asset-Owning Council Controlled Organisation for the Nelson Marina by 1 July 2025; and

Housing Reserve Fund changes

7.    Approves Council’s proposal (option 2) as set out in the Long Term Plan 2024-2034 Consultation Document to broaden the purpose of the Housing Reserve Fund to enable it to be used to provide enduring support to reduce housing vulnerability ; and

8.    Requests the Community Housing Acceleration Taskforce to develop criteria to allow the Housing Reserve to consider proposals relating to reducing housing vulnerability and for these criteria to be brought to Council for approval; and

All-weather sports turf

9.    Agrees to remove funding for an all-weather turf from the Long Term Plan 2024-34 and reinstates the allocations for sports ground improvements as included in the Draft Parks and Facilities Activity Management Plan approved by Council at its meeting of 9 November 2023.

Tāhunanui Beach facilities

10.  Approves Council’s proposal (option 2) as set out in the Long Term Plan 2024-2034 Consultation Document to upgrade the changing facilities at Tāhunanui Beach Reserve; and 

11.  Approves Council’s proposal (option 2) as set out in the Long Term Plan 2024-2034 Consultation Document to construct a new facility for the Nelson Surf Life Saving Club and to upgrade the changing facilities at Tāhunanui Beach Reserve; and 

12.  Agrees that Council’s funding contribution to the construction of a new facility for the Nelson Surf Lifesaving Club is capped at either 50% of the total capital cost or $1.65 million, whichever is the lesser amount; and 

Arts Hub

13.  Approves bringing funding of $1.7 million capital expenditure forward from 27/28 to 25/26 of the Long Term Plan for the purchase of an Arts Hub facility; and

14.  Approves reallocation of $20,000 (uninflated) operational expenditure in years 25/26 and 26/27 for Arts Hub Rental Facility, to year 26/27 for Arts Hub Establishment.

Paru Paru Road car park

15.  Approves budget of up to $1.25 million (uninflated) across years 2024/25 and 2025/26 for the construction of additional carparking off Paru Paru Road at Rutherford Park, subject to resource consent and necessary approvals; and

16.  Notes that the finalised design, budgets and programme will be reported back to Council via the City Revitalisation Taskforce; and    

17.  Requests that officers report back on options for implementation of the Parking Strategy 2022, including implementing parking restrictions on the city fringe and the potential to ringfence parking revenue for city centre and public transport improvements.

        Montreal/Princes Drive Intersection

18.  Approves bringing funding of $226,000 (uninflated) capital expenditure per annum forward from years 13-17 of the Draft Infrastructure Strategy to years 4-8 of the Long Term Plan 2024-2034 to accelerate the Montreal/Princes Drive intersection, subject to consent conditions including construction staging being met by the developer; and

City Centre revitalisation feedback

19.  Approves budget of $100,000 operating expenditure in 2024/25 for city and waterfront revitalisation initiatives including some funding for the proposed community-led taskforce; and

Tasman Environment Trust

20.  Approves budget for the Tasman Environment Trust towards its operating costs, subject to appropriate projects being identified in the Nelson area, as follows:

a.    2024/25 - $20,000 operating expenditure

b.    2025/26 to 2033/34 – $40,000 operating expenditure per annum; and

Multicultural Nelson Tasman and Te Tauihu Regional Community Development Agency

21.  Approves funding to support the work of the Te Tauihu Regional Community Development Agency in facilitating strategic planning, funding bids and collective action amongst groups delivering on social wellbeing outcomes in Nelson, with an allocation in 2024/25 of $20,000 operating expenditure; and

22.  Agrees that as part of the Annual Plan 2025-26 and Long-Term Plan 2027-37, consideration will be given to ongoing funding for Multicultural Nelson Tasman and the Community Development Agency, subject to receiving a business case and contribution from all Te Tauihu councils; and

Nelson Provincial Museum’s new ARC (Archives, Research and Collections) Facility

23.  Approves the carry forward of $3.04 million funding for the Nelson Provincial Museum’s new Archives, Research and Collections facility from 2023/24 to 2024/25 and 2025/26 with the funds divided equally between the two years; and 

Recommendations from Saxton Field Committee 17 May 2024

24.  Approves the amendments to the Saxton Field Capital Works Programme, as consulted through Nelson City and Tasman District Council’s Draft Long Term Plans 2024-2034, following consideration of submissions, as follows:

a.     Play Facilities – bring forward $15,000 budget from 2028/29 to 2024/25

b.    Play Facilities – bring forward $250,000 budget from 2029/30 to 2026/27

c.     Harakeke Green Irrigation and Subsurface Drainage – defer the full budget from 2025/26 to year 2027/28

d.    Harakeke Green Cricket Wicket Blocks – defer the full budget from 2026/27 to 2028/29

e.     Saxton Entrance Development – defer the full budget from 2024/25 to 2026/27

f.     Baseball Diamond – move $100,000 from the baseball diamond budget from 2024/25 to the play facilities budget in 2025/26

25.  Notes that this does not increase the budget for capital works at Saxton Field but merely reallocates and rephases proposed budgets; and

26.  Notes that the recommendations are also subject to approval by Tasman District Council; and

27.  Notes that Tasman District Council has resolved to agree to provide from Richmond Ward Reserves Financial Contributions a $900,000 contribution in Year 3 to the Saxton Field inclusive playground, subject to the project being sited on Tasman District Council land at Saxton Field; and

Nelson Yacht Club launching ramp

28.  Allocates budget of $15,000 operating expenditure in 2025/26 for the Nelson Yacht Club launching ramp investigation; and

Adam Chamber Music Festival

29.  Approves that the Adam Chamber Music Festival current level of biennial events funding be included as a line item in the Long-Term Plan 2024-2034 across the ten years, noting that biennial accountability reports would be provided to Council staff and a more in-depth performance review would be undertaken after every third festival event and brought to a Council meeting for consideration; and

30.  Approves reduction of the allocation for the Nelson Events Fund economic component by the same amount as proposed to be allocated to the Adam Chamber Music Festival line item in the Long Term Plan 2024-2034; and

Funding for Sister City country relationships

31.  Approves a total funding provision of $8,000 operating expenditure in Year 1 and $12,000 thereafter to support Nelson’s existing sister city relationships; and

32.  Approves $8,000 annual operating expenditure to support Sister City Coordinating Group activity and any future sister city relationships in the United States of America; and

33.  Approves funding of $5,000 operating expenditure to be added to years 2, 5, and 8 of the Long Term Plan 2024-2034 as a provision for future Council/Mayoral Sister City Visits; and

Financial Strategy

34.  Approves replenishing the General Emergency Fund by $17 million over the last four years of the Long Term Plan 2024-2034, resulting in an average additional 1% rates increase in 2030/31, 2031/32, 2032/33 and 2033/34; and

35.  Requests that staff add footnotes to the first reference to the rates cap in the Long Term Plan document and the Financial Strategy referring readers to the growth and inflation assumptions in the Significant Forecasting Assumptions; and

       Additional matters raised in submissions

36.  Approves the approach to additional matters raised in submissions to the Long Term Plan 2024-2034 Consultation Document as included in the spreadsheet in Attachment 1 (1852948764-1105), except where the approach has been modified by Council resolution; and

       Rates affordability

38.  Endorses Council’s overall approach of medium service cuts and medium rates increases as outlined in the Consultation Document and Draft Financial Strategy, subject to specific deliberations decisions; and

Haven/St Vincent Culvert renewal/upgrade and Washington Valley upgrade

39.  Allocates (uninflated) budget of $3million capital expenditure in 2024/25, $6.5 million capital expenditure in 2025/26 and $500,000 capital expenditure in 2026/27 for the Haven/St Vincent Culvert renewal and upgrade project; and

40.  Approves budget changes to Washington Valley project Stage 4 outlined sections 7.4 to 7.6 of this Report R28349; and

Millers Acre regional bus hub

41.  Allocates budget provision for Millers Acre regional bus hub project $2.7 million capital expenditure in 2024/25 and $900,000 capital expenditure in 2025/26, subject to receiving a 51% NZ Transport Agency Waka Kotahi Financial Assistance Rate subsidy; and

Public transport

Recommendation from Joint Nelson Tasman Regional Transport Committee 13 May 2024

42.  Approves a five percent (5%) fare increase on Bee Card fares effective 1 July 2024, subject to the same agreement by Tasman District Council; and

43.  Delegates authority for the Joint Nelson Tasman Regional Transport Committee to propose and determine fare increases up to inflation changes as reflected in Public Transport Contract Indices (allowing for rounding) in the future, subject to the same agreement by Tasman District Council; and 

44.  Approves the updated forecasted Public Transport Costs for the ten (10)-year period from July 2024, subject to the same agreement by Tasman District Council; and

Saxton Creek Stage 4 stormwater upgrade

45.  Allocates budget of $200,000 capital expenditure in 2024/25 for Saxton Creek Stage 4; and

Regulatory Services vehicles and equipment

46.  Allocates additional budget of $220,000 capital expenditure in 2024/25 for regulatory services vehicles and equipment; and

Opera in the park

47.  Approves a temporary overdraft of up to $175,000, if needed, in the Nelson Events Fund in order to adjust the timing of Opera in the Park across the Long Term Plan 2024-2034, noting that the overdraft will be repaid within the next financial year and will have no impact on the number of events the Fund can support; and

Carry forwards from 2023/24

48.  Approves the 2023/24 capital budget carry forwards to the Long Term Plan 2024-2034 capital expenditure budgets, as set out in Attachment 3 (332184083-5473) of Report R28349; and

49.  Approves the August 2022 severe weather event recovery expenditure carry forwards, as set out in Attachment 4 (332184083-5474) of Report R28349; and

50.  Approves the operating expenditure budgets carry forwards, totalling $4,225,000, to Year 1 of the Long Term Plan 2024-2034; and

Other changes since the Long Term Plan consultation

51.  Approves changes to the draft Long Term Plan 2024-2034 budgets resulting from Council decisions, corrections and timing changes as outlined at sections 7.24 to 7.27 of this Report R28349; and

Draft Significance and Engagement Policy

52.  Agrees to make the changes tabled at the meeting (1852948764-1135)  to the Draft Significance and Engagement Policy Attachment 5 (1852948764‐1007) and;

Further Amends the Draft Significance and Engagement Policy as follows:

                 i.         4.3. Council’s engagement with Māori and iwi aligns with Kia Kotahi Te Tauihu, Together Te Tauihu Partnership Agreement.

                ii.         Engage Māori and iwi early in decision-making processes.

53.  Adopts the amended Policy as the final Significance and Engagement Policy; and

Draft Revenue and Financing Policy

54.  Agrees in principle to make the changes tabled at the meeting (1982984479-7586)  to the Draft Revenue and Financing Policy Attachment 6 (1852948764‐1006) and adopts the amended Policy as the final Revenue and Financing Policy; and

Rates Remission Policy

55.  Amends the Draft Rates Remission Policy to add a 50% remission for Community Housing Providers and Kaumātua Housing to the Storm Recovery Rate as outlined in paragraph 8.33 of this Report R28349; and

56.  Amends the Draft Rates Remission Policy wording in the ‘Procedure’ section of the ‘Remission of charges for excess water arising from leaks’ as outlined in paragraph 8.35 of this Report R28349; and

Rates Postponement Policy

57.  Agrees that no changes are needed to the Draft Rates Postponement Policy and adopts the Policy contained in Attachment 7 (1852948764‐1004) of Report R28349 as the final Rates Postponement Policy; and

Policy on Remission and Postponement of Rates on Māori Freehold Land

58.  Agrees that no changes are needed to the Draft Policy on Remission and Postponement of Rates on Māori Freehold Land and adopts the Policy contained in Attachment 8 (1852948764‐1125) of Report R28349 as the final Policy on Remission and Postponement of Rates on Māori Freehold Land; and

Solid Waste (tabled document)

59.  Notes that staff have identified an error that the Waste Minimisation Fund (WMF) estimated income over the Long Term Plan 2024-2034 has been understated by $5.9 million (overstated income in Year 1-3 by $1.3m, understated income in Year 4-10 by $7.2m), which reduces the outstanding debt at Year 10; and

Elected Members’ recommendations

60.  Notes that Council will be beginning a significant programme of work to improve the accessibility condition assessments of a range of Council facilities in Year 1 of the Long Term Plan 2024-34 which will provide a sound base for the Accessibility Strategy and audits in Years 2 and 3; and

Crematorium

61.  Retains the crematorium; and

62.  Adopts fees and charges at 100% cost recovery and amends the Revenue and Financing Policy to enable this; and

63.  Investigates options for transitioning to sustainable non-fossil fuel options; and

Community Investment Fund

64.  Agrees that the Council increases funding for the Community Investment Fund as follows:  

a.   2024/25 - Increase fund to $380k

b.   2025/26 - Increase fund to $400k

c.    2026/27 - Increase fund to $450k

d.   2027/28 - Increase fund to $500k per annum, inflation adjusted.

65.  Requests that following the completion of the Kerbside Collection business case, elected members are briefed with:

•     The options presented within the business case, including both localised community-based composting initiatives as well as broader kerbside collection to all households.

•     An overview of the benefits, risks, costs, and funding sources including the status of Waste Minimisation Project Funding. 

·               Information on the costs per ton of GHG emissions and the cost per ton of the reduction in landfill space used.

66.  Amends the Draft Statement on fostering Māori participation in Council decision-making as follows:

‘i. Increase Council’s understanding of te reo Māori me ōnā tikanga (Māori language and culture) and Te Tiriti o Waitangi’

His Worship the Mayor/O'Neill-Stevens                                          Carried

Attachments

1    (1982984479-7587) 2024 Letter stating Purpose of Central Government Investment into Surf Life Saving New Zealand

2    (1982984479-7584) Correction to the Solid Waste Budget in the LTP

3    (1982984479-7588) Draft Eligibility Buy Out Principles - FINAL (showing changes)_24 May 24

4    (1982984479-7586) Revenue and Financing Policy edits

5    (1982984479-7585) Significance and Engagement Policy edit