Minutes of a meeting of the

Joint Committee of Tasman District and Nelson City Councils

Te Kōmiti Mahi Tahi

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson on Tuesday 12 March 2024, commencing at 9.31a.m.

Present:               Tasman District Council (TDC): His Worship the Mayor of Tasman T King (Chairperson), Deputy Mayor of Tasman S Bryant, Councillors G Daikee, B Dowler, J Ellis, C Hill, M Kininmonth, C Mackenzie, K Maling, D Shallcrass and T Walker

                            Nelson City Council (NCC): His Worship the Mayor of Nelson N Smith, Deputy Mayor of Nelson R O'Neill-Stevens, Councillors T Brand, M Courtney, J Hodgson, K Paki Paki, T Skinner and A Stallard

In Attendance:     Tasman District Council: Chief Executive (L Rae),  Group Manager Finance (M Drummond), Group Manager Community Infrastructure (R Kirby) and Group Manager Service and Strategy (J Kidd)

                            Nelson City Council: Chief Executive (N Philpott), Group Manager Corporate Services (N Harrison), Group Manager Environmental Management (M Bishop), Team Leader Governance (R Byrne) and Assistant Governance Adviser (M Taylor)

Apologies:            Apologies have been received from Tasman District Councillors C Butler, B Maru, M Greening and Nelson City Councillors M Benge, P Rainey, C Rollo and R Sanson

1.       Apologies

Resolved JC/2024/001
	That the Joint Committee 1. Receives and accepts the apologies from Tasman District Council Councillors C Butler, M Greening, B Maru and Nelson City Council Councillors M Benge, P Rainey,  C Rollo and R Sanson.
His Worship the Mayor/Skinner Carried

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

There was no public forum.

5.       Confirmation of Minutes

5.1       14 November 2023

Document number M20357, agenda pages 5 - 14 refer.

The minutes were amended to reflect that Councillor M Kininmonth had attended the meeting on 14 November 2023.

Resolved JC/2024/002
	That the Joint Committee of Tasman District and Nelson City Councils 1.     Confirms the amended minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 14 November 2023, as a true and correct record.
Maling/Paki Paki Carried

6.       Nelson Airport Limited, Port Nelson Limited and Infrastructure Holdings Limited six-month strategic presentations

Document number R28387

Nelson Airport Limited

Chief Executive Officer, Mark Thompson and Chief Financial Officer, Adrian Ferris from Nelson Airport Limited provided a strategic presentation (tabled 1982984479-7296) and answered questions on scope 1,2 and 3 emissions reporting.

Attendance: Councillors Courtney and Hodgson joined the meeting at 9.49a.m.

Port Nelson Limited

Chief Executive Officer, Hugh Morrison from Port Nelson Limited introduced Group Manager Operations, Matt McDonald and provided  a strategic presentation (tabled 1982984479-7303) and answered questions on hydrogen trucks, cruise ship schedules, innovation and environmental efficiencies.

Infrastructure Holdings Limited (IHL)

Chairperson, Sue Sheldon and Chief Executive Officer, Hugh Morrison from Infrastructure Holdings Ltd provided a strategic presentation (tabled 1982984479-7302) and answered questions on debt consolidation and refinancing.

In response to a request to include information on the net benefit of consolidating in the IHL Annual Report, Ms Sheldon advised it was difficult to quantify, particularly for the first year but they would look at how to present this in future.

Attachments

1    1982984479-7296 Nelson Airport Strategic Presentation

2    1982984479-7303 Port Nelson Strategic presentation

3    1982984479-7302 Infrastructure Holdings Strategic Presentation

Attendance:  Councillor Hill left the meeting at 10.20a.m. 

7.       Urban Development Entity Investigation

Document number R28361, agenda pages 15 - 60 refer.

NCC Strategic Housing Adviser, Lisa Gibellini and TDC Group Manager Service and Strategy, J Kidd,  Strategic Policy Manager, Dwayne Fletcher, Senior Community Policy Adviser – Data Analyst, Brylee Wayman took the report as read and answered questions on why the investigation into whether a Joint Entity could help achieve better residential intensification outcomes was unlikely to be feasible, whether or not the analysis looked at land and building development together, and where the balance of the Better Funding saved from not developing the full business case was reallocated to.

Resolved JC/2024/003
	That the Joint Committee of Tasman District and Nelson City Councils 1.     Receives the report Urban Development Entity Investigation (R28361) and its attachments (336940202-10816 and 336940202-10815).
Bryant/His Worship the Mayor Carried

8.       Exclusion of the Public

Resolved JC/2024/004
	That the Joint Committee 1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Stephen Broad-Paul, Chair of the Tasman Bays Heritage Trust and Belinda Wheatley, Project Manager for the Nelson Provincial Museum remain after the public has been excluded, for Item 8  of the Confidential agenda (Strategic Presentation – Tasman Bays Heritage Trust), as they have knowledge relating to this item that will assist the meeting.
His Worship the Mayor/Dowler Carried
Resolved JC/2024/005
	That the Joint Committee 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
His Worship the Mayor/Dowler Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Joint Committee Meeting - Confidential Minutes - 14 November 2023	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(h)      To enable the local authority to carry out, without prejudice or disadvantage, commercial activities ·    Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Strategic Presentation - Tasman Bays Heritage Trust	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·    Section 7(2)(b)(ii)      To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

The meeting went into confidential session at 10.44a.m. and resumed in public session at 11.31a.m.

There being no further business the meeting ended at 11.31a.m.

Confirmed as a correct record of proceedings by resolution on 19 November 2024.

That the Joint Committee of Tasman District and Nelson City Councils

1.     Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 12 March 2024, as a true and correct record.