Notice of the Ordinary meeting of
Chief Executive Employment Committee
Te Kōmiti Taimahi Tumuaki
|
Date: Wednesday
21 February 2024
Time: 1.00p.m.
Location: Mayor's
Office
Floor 2B, Civic House
110 Trafalgar Street, Nelson
|
Agenda
Rārangi take
Members His
Worship the Mayor Nick Smith
Cr
Rohan O'Neill-Stevens
Cr
Trudie Brand
Cr
Pete Rainey
Quorum 2 Nigel
Philpott
Chief Executive
Nelson City Council Disclaimer
Please note that the contents of these
Council and Committee agendas have yet to be considered by Council and officer
recommendations may be altered or changed by the Council in the process of
making the formal Council decision. For enquiries call (03) 5460436.
Chief Executive Employment
Committee
1.1.1
Areas of Responsibility:
·
To facilitate the process for appointment of the Chief Executive,
including establishment of an interview panel
·
To develop recommended Key Performance Indicators in consultation
with the Chief Executive
·
To review and monitor the Chief Executive’s performance
·
To review the Chief Executive’s remuneration
·
To address any employment related issues as may from time to time
arise between the Chief Executive and Council
·
Approval of an external provider to facilitate a Chief Executive
appointment
·
Approve an interview panel for appointment of a Chief
Executive
·
Approve the Chief Executive interview panel following
consultation with all Elected Members on the interview panel (by email or
informal meeting)
1.1.3
Powers to Recommend to Council:
·
To recommend to Council the consideration process for the
preferred candidates/s for the appointment of a Chief Executive
·
To recommend to Council the preferred candidate/s for the
appointment of Chief Executive
·
To recommend to Council a performance agreement between the Chief
Executive and Council
·
To recommend to Council the outcome of an externally facilitated
performance review involving the whole of Council
·
To recommend to Council any personal development opportunities
for the Chief Executive
·
To recommend to Council the Chief Executive’s
remuneration
·
To recommend to Council any action arising from employment
related issues
Chief Executive Employment Committee
21
February 2024
Page
No.
Karakia
and Mihi Timatanga
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 22
November 2023 6 - 9
Document number M20370
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the
meeting of the Chief Executive Employment Committee, held on 22 November
2023, as a true and correct record.
|
Confidential Business
6. Exclusion of the Public
Recommendation
|
That
the Chief Executive Employment Committee
1.
Confirms, in accordance
with sections 48(5) and 48(6) of the Local Government Official Information
and Meetings Act 1987, that Melisa Kappely of Intepeople remain after the
public has been excluded, for the Confidential as she had knowledge relating
to the Chief Executive’s employment that will assist the meeting.
|
Recommendation
That
the Chief Executive Employment Committee
1.
Excludes the
public from the following parts of the proceedings of this meeting.
2.
The general subject of each matter to be
considered while the public is excluded, the reason for passing this resolution
in relation to each matter and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee Meeting - Confidential
Minutes - 22 November 2023
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
2
|
Verbal
update from the Chief Executive
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
3
|
AskYourTeam - Overview of Pulse Staff Survey Results December
2023
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
4
|
People
Metrics for the Quarter ended 31 December 2023
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
5
|
KiwiSaver Contributions
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
Karakia
Whakamutanga
Chief Executive Employment Committee
Minutes - 22 November 2023
Present: His
Worship the Mayor N Smith, Councillors R O'Neill-Stevens, T Brand and P Rainey
In
Attendance: Chief Executive (N Philpott), Manager People and
Capability (A King), Team Leader Governance (R Byrne) and External Adviser (M
Kappely)
Apologies : Nil
Karakia
and Mihi Timatanga
1. Apologies
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 20
July 2023
Document number M20225, agenda
pages 6 - 9 refer.
|
Resolved CEE/2023/033
|
|
|
That the Chief Executive
Employment Committee
1. Confirms
the minutes of the meeting of the Chief Executive Employment Committee, held
on 20 July 2023, as a true and correct record.
|
|
O'Neill-Stevens/Brand Carried
|
6. Exclusion
of the Public
Melisa Kappely from Intepeople
was in attendance for the Confidential agenda to answer questions and,
accordingly, the following resolution was required to be passed:
|
Resolved CEE/2023/034
|
|
|
That
the Chief Executive Employment Committee
1. Confirms, in accordance with
sections 48(5) and 48(6) of the Local Government Official Information and
Meetings Act 1987, that Melisa Kappely of Intepeople remain after the public
has been excluded, for the Confidential as she had knowledge relating to the
Chief Executive’s employment that will assist the meeting.
|
|
Rainey/Brand Carried
|
|
Resolved CEE/2023/035
|
|
|
That the Chief Executive
Employment Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Rainey/Brand Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in relation
to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee Meeting - Confidential
Minutes - 20 July 2023
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
2
|
People
Metrics Report
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
3
|
People and Capability Annual Report 2022 - 2023
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
4
|
Chief
Executive Update
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
The meeting went into confidential session at 11.06a.m.
and resumed in public session at 11.57a.m.
Karakia
Whakamutanga
7. Restatements
It was resolved while the public was
excluded:
|
2
|
People Metrics Report
|
|
|
2. Agrees that the Report
(R28124); and its attachment (1809402794-1058) remain confidential at this
time.
|
|
3
|
People and Capability Annual
Report 2022 - 2023
|
|
|
2. Agrees that the Report
(R28125); and it attachment
(1809402794-1059) remain confidential at this time.
|
There being no further business the meeting ended at 11.57a.m.
Confirmed as a correct record of proceedings by
resolution on (date)
