Nelson City Council
Te Kaunihera o Whakatū
Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 26 October 2023, commencing at 9.00a.m.
Present: Acting Mayor R O'Neill-Stevens (Chairperson), Councillors M Anderson, T Brand, M Courtney, J Hodgson, C Rollo, R Sanson, T Skinner and A Stallard
In Attendance: Chief Executive (N Philpott), Deputy Chief Executive/Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (M Bishop), Group Manager Community Services (A White), Group Manager Strategy and Communications (N McDonald) Team Leader Governance (R Byrne) and Assistant Governance Adviser (M Taylor)
Apologies: Apologies have been received from His Worship the Mayor N Smith and Councillors P Rainey, M Benge and K Paki Paki.
Karakia and Mihi Timatanga
1. Apologies
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1. Receives and accepts the apologies from His Worship the Mayor N Smith, Councillors M Benge, P Rainey and K Paki Paki. |
2. Confirmation of Order of Business
Acting Mayor O’Neill Stevens noted that Audit NZ had yet to finalise the Audit Opinion which accompanied the Annual Report and the meeting would subsequently be adjourned to 31 October 2023 to consider Item 5 Annual Report.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5. Draft Arts, Heritage and Events Activity Management Plan 2024-2034 (Agenda item 6)
Document number R27926, agenda pages 243 - 249 refer.
Group Manager Community Services, Andrew White, and Manager Community Partnerships, Mark Preston-Thomas took the report as read.
Attendance: Councillor Skinner joined the meeting at 9.06a.m.
Mr White and Mr Preston-Thomas answered questions on budgetary constraints and diversity. Mr White noted that Council was making some very hard decisions through the Long Term Plan and determining priorities through all activities, and those priorities were reflected in the Activity Management Plan.
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1. Receives the report Draft Arts, Heritage and Events Activity Management Plan 2024-2034 (R27926) and its attachment (636019211-1682); and 2. Approves the Draft Arts, Heritage and Events Activity Management Plan 2024-2034 (636019211-1682) as the version to inform the development of the Long Term Plan 2024-2034; and 3. Notes that the financial tables in the Draft Arts, Heritage and Events Activity Management Plan 2024-2034 (636019211-1682) are subject to change as draft budgets are developed; and 4. Notes that the Draft Arts, Heritage and Events Activity Management Plan 2024-2034 (636019211-1682) will be updated and the final Activity Management Plan will be approved by Council after the adoption of the Long Term Plan 2024-2034. |
The meeting adjourned at 9.09a.m. to be reconvened at 9.00a.m. on Tuesday 31 October 2023.
Minutes of a reconvened meeting of the
Nelson City Council
Te Kaunihera o Whakatū
Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 26 October 2023, commencing at 9.06a.m. on Tuesday 31 October 2023.
Present: Acting Mayor R O'Neill-Stevens (Chairperson), Councillors M Anderson, M Benge , T Brand, M Courtney, J Hodgson, K Paki Paki, P Rainey, C Rollo, R Sanson, T Skinner and A Stallard
In Attendance: Chief Executive (N Philpott), Deputy Chief Executive/Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (M Bishop), Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison) Team Leader Governance (R Byrne) and Assistant Governance Adviser (M Taylor)
Apologies: Apologies have been received from His Worship the Mayor N Smith and Councillor Rollo
Karakia and Mihi Timatanga
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1. Receives and accepts the apologies from His Worship the Mayor N Smith and Councillor C Rollo. |
The meeting adjourned from 9.10am until 9.19a.m. to allow members time to read the tabled documents related to the Annual Report.
7. Annual Report 2022/23 (Agenda item 5)
Document number R27942, agenda pages 5 - 242 refer.
The following documents were tabled:
Group Manager Corporate Services, Nikki Harrison, supported by Manager Finance, Prabath Jayawardana and Policy Co-ordinator - Strategy, Gemma Paton, took the report as read, noting the tabled documents to be included with the Annual Report:
· 1982984479-6725 Annual Report Change Register 30Oct2023
· Unmodified Audit New Zealand Opinion
· Audit New Zealand Letter of Representation
· Mayor’s Foreward for the Annual Report
Ms Harrison answered questions on the $14.6m accounting deficit as expected due to the flood event in August 2022, decisions regarding ETS credits for indigenous forestry, noting the delegation sat with the Chief Executive, and how depreciation was recorded.
John Mackey from Audit New Zealand was in attendance via Zoom and spoke to the unmodified Audit Opinion, advising there were two emphasis matters included, these were about the uncertainty of changes to three waters and the government assistance of $6m for purchasing red stickered houses, which Council would consult on.
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1. Receives the report Annual Report 2022/23 (R27942) and its attachment (839498445-17804); and 2. Adopts the Annual Report, including the tabled Change Register (1982984479-6725 ) and the Mayor’s Forward (839498445-17903), for the year ended 30 June 2023 in accordance with S98 of the Local Government Act 2002 contained in Attachment 1 (839498445-17804); and 3. Receives the Audit New Zealand Opinion as tabled at the meeting (839498445-17899); and 4. Delegates Acting Mayor O’Neill-Stevens and the Chief Executive to sign the Letter of Representation (839498445-17897); and 5. Delegates the His Worship the Mayor Acting Mayor O’Neill-Stevens and the Chief Executive authority to approve minor editorial changes to the Annual Report 2022/23 as necessary. |
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1 1982984479-6725 Annual Report Change Register 30Oct2023 2 839498445-17899 Audit NZ unmodified Audit Opinion 3 839498445-17897 Audit New Zealand Letter of Representation 4 839498445-17903 Mayor's Foreword for the Annual Report |
There being no further business the meeting ended at 10.10a.m.
Confirmed as a correct record of proceedings by resolution on 9 November 2023
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1. Confirms the minutes of the meeting of the Council, held on 26 October 2023, as a true and correct record. |