Notice of the Ordinary meeting of
Chief Executive Employment Committee
Te Kōmiti Taimahi Tumuaki
|
Date: Friday
19 May 2023
Time: 2.00p.m.
Location: Mayor's
Office
Floor 2B, Civic House
110 Trafalgar Street
Nelson
|
Agenda
Rārangi take
Members His
Worship the Mayor Nick Smith
Deputy
Mayor Rohan O'Neill-Stevens
Cr
Trudie Brand
Cr
Pete Rainey
Quorum 2 Nigel
Philpott
Chief Executive
Nelson City Council Disclaimer
Please note that the contents of these
Council and Committee agendas have yet to be considered by Council and officer
recommendations may be altered or changed by the Council in the process of
making the formal Council decision. For enquiries call (03) 5460436.
Chief Executive Employment
Committee
1.
Areas of Responsibility:
·
To facilitate the process for appointment of the Chief Executive,
including establishment of an interview panel
·
To develop recommended Key Performance Indicators in consultation
with the Chief Executive
·
To review and monitor the Chief Executive’s performance
·
To review the Chief Executive’s remuneration
·
To address any employment related issues as may from time to time
arise between the Chief Executive and Council
2.
Powers to Decide:
·
Approval of an external provider to facilitate a Chief Executive
appointment
·
Approve an interview panel for appointment of a Chief
Executive
·
Approve the Chief Executive interview panel following
consultation with all Elected Members on the interview panel (by email or
informal meeting)
3.
Powers to Recommend to Council:
·
To recommend to Council the consideration process for the
preferred candidates/s for the appointment of a Chief Executive
·
To recommend to Council the preferred candidate/s for the
appointment of Chief Executive
·
To recommend to Council a performance agreement between the Chief
Executive and Council
·
To recommend to Council the outcome of an externally facilitated
performance review involving the whole of Council
·
To recommend to Council any personal development opportunities
for the Chief Executive
·
To recommend to Council the Chief Executive’s
remuneration
·
To recommend to Council any action arising from employment
related issues
Chief Executive Employment Committee
19
May 2023
Page
No.
Karakia
and Mihi Timatanga
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 24
February 2023 6 - 10
Document number M20022
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the
meeting of the Chief Executive Employment Committee, held on 24 February
2023, as a true and correct record.
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Confidential Business
6. Exclusion of the Public
Recommendation
|
That
the Chief Executive Employment Committee
1. Confirms, in accordance with sections
48(5) and 48(6) of the Local Government Official Information and Meetings Act
1987, that Melisa Kappely from Intepeople remain after the public has been
excluded, the Confidential agenda as she has knowledge relating to the
Chief Executive’s employment that will assist the meeting.
|
Recommendation
That
the Chief Executive Employment Committee
1. Excludes the public from the following
parts of the proceedings of this meeting.
2. The general subject of each matter to be considered while the public
is excluded, the reason for passing this resolution in relation to each matter
and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item
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General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee Meeting - Confidential
Minutes - 24 February 2023
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
2
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Quarterly
People Report to 31 March 2023
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Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
3
|
Overview of AskYourTeam Staff Survey Results 2023
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
Karakia
Whakamutanga
Chief Executive Employment
Committee Minutes - 24 February 2023
Present: His
Worship the Mayor N Smith, Deputy Mayor R O'Neill-Stevens, T Brand and P Rainey
In
Attendance: Interim Chief Executive (L McKenzie),
Manager People and Capability (Stephanie Vincent) and Team Leader Governance (R
Byrne)
Apologies : Nil
Karakia
and Mihi Timatanga
1. Apologies
2. Confirmation of
Order of Business
There was no change to the order
of business
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 21
December 2022 - Extraordinary Meeting
Document number M19949, agenda
pages 7 - 9 refer.
|
Resolved CEE/2023/009
|
|
|
That the Chief Executive
Employment Committee
1. Confirms
the minutes of the extraordinary meeting of the Chief Executive Employment
Committee, held on 21 December 2022, as a true and correct record.
|
|
O'Neill-Stevens/Brand Carried
|
5.2 18
January 2023 - Extraordinary Meeting
Document number M19959, agenda
pages 10 - 12 refer.
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Resolved CEE/2023/010
|
|
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That the Chief Executive
Employment Committee
1. Confirms
the minutes of the extraordinary meeting of the Chief Executive Employment
Committee, held on 18 January 2023, as a true and correct record.
|
|
O'Neill-Stevens/Rainey Carried
|
5.3 15
February 2023 - Extraordinary Meeting
Document number M19990, agenda
pages 13 - 15 refer.
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Resolved CEE/2023/011
|
|
|
That the Chief Executive
Employment Committee
1. Confirms
the minutes of the extraordinary meeting of the Chief Executive Employment
Committee, held on 15 February 2023, as a true and correct record.
|
|
O'Neill-Stevens/Rainey Carried
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6. Chairperson's Report
Document number R27508
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There was no Chairperson’s Report.
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7. Exclusion
of the Public
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Resolved CEE/2023/012
|
|
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That the Chief Executive
Employment Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Brand/O'Neill-Stevens Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1.1
|
Extraordinary
Chief Executive Employment Committee Meeting - Confidential Minutes - 21
December 2022
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
1.2
|
Extraordinary Chief Executive Employment Committee Meeting -
Confidential Minutes - 18 January 2023
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the privacy
of natural persons, including that of a deceased person
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
1.3
|
Extraordinary
Chief Executive Employment Committee Meeting – Confidential and Highly
Confidential Minutes – 15 February 2023
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
2
|
People Metrics for quarter ending 31 December 2022
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
3
|
Interim
Chief Executive's Update
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
The meeting went into confidential session at 2.07p.m.
and resumed in public session at 3.14p.m.
Karakia
Whakamutanga
8. Restatements
It was resolved while the public was
excluded:
|
1
|
CONFIDENTIAL: People Metrics
for quarter ending 31 December 2022
|
|
|
1. Agrees that the Report
(R27498); and its attachment (1809402794-680) remain confidential at
this time.
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There being no further business the meeting ended at 3.14p.m.
Confirmed as a correct record of proceedings by
resolution on (date)