Minutes of a meeting of the

Joint Committee of Tasman District and Nelson City Councils

Te Kōmiti Mahi Tahi

Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Tuesday 28 March 2023, commencing at 9.30a.m.

Present:              Nelson City Council: His Worship the Mayor Hon Dr N Smith (Chairperson), Councillors M Anderson, M Benge, T Brand, M Courtney, J Hodgson, K Paki Paki, P Rainey, C Rollo, R Sanson, T Skinner and A Stallard

                          Tasman District Council: His Worship the Mayor Hon T King, Deputy Mayor S Bryant, Councillors C Butler, G Daikee, B Dowler, J Ellis, C Hill, C MacKenzie, K Maling, B Maru, D Shallcrass and T Walker

In Attendance:    Nelson City Council: Interim Chief Executive (L McKenzie), Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison), Governance Adviser (T Kruger) and Assistant Governance Adviser (A Bryce-Neumann)

                          Tasman District Council: Chief Executive Officer (J Dowding),  Group Manager, Community Infrastructure (R Kirby) and  Group Manager Service and Strategy (J Ridd)

Apology:             Apologies have been received from NCC Deputy Mayor R O'Neill-Stevens and TDC Councillor M Kininmonth, and for lateness from His Worship the Mayor T King

1.       Apologies

Resolved JC/2023/001
	That the Joint Committee 1. Receives and accepts an apology from Tasman District Councillor M Kininmonth and Nelson City Council Deputy Mayor Rohan O’Neill-Stevens, and for lateness from His Worship the Mayor T King.
His Worship the Mayor/Maru Carried

2.       Confirmation of Order of Business

There is no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

There was no public forum.

5.       Confirmation of Minutes

5.1      29 November 2022

Document number M19926, agenda pages 6 - 11 refer.

Resolved JC/2023/002
	That the Joint Committee of Tasman District and Nelson City Councils 1.    Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 29 November 2022, as a true and correct record.
Courtney/Maling Carried

6.       Nelson Airport Ltd - Six Monthly Strategic Presentation

Document number R27568

Quinton Hall, Chair, Mark Thompson, Chief Executive Officer and Simon Orr, Chief Financial Officer of Nelson Airport Ltd spoke to their Six-monthly Strategic presentation (tabled 1982984479-5748).

They answered questions on the approved Master Plan.  Mark Thompson is to provide additional information to the Committee on the Seismic resilience for the runway.

Attachments

1    1982984479-5748 Nelson Airport presentation to Joint Committee 28Mar2023

Attendance: Tasman District Council Mayor Tim King joined the meeting at 10.22a.m.

7.       Tasman Bays Heritage Trust - Six-Monthly Strategic Presentation

Document number R27516

Darren Mark, Trustee and Chair of Tasman Bays Heritage Trust’s Audit and Risk Committee, Lucinda Jimson, Chief Executive, and Belinda Wheatley, Project Manager for the Nelson Provincial Museum, spoke to their presentation (tabled 1982984479-5753) and responded to questions regarding budget and costs, risks to events in the case of another severe weather event, as well as public fundraising.

Attachments

1    1982984479-5753 Tasman Bay Heritage Trust presentation to Joint Committee 28Mar2023

8.       Port Nelson Ltd - Six Monthly Strategic Presentation

Document number R27567

Hugh Morrison, Chief Executive Officer, and Jon Safey, Director at Port Nelson Ltd, spoke to their presentation (tabled 1982984479-5749). Hugh Morrison answered questions on shipping schedules, capacity considerations and opportunities for a cadet training programme.

Attachments

1    1982984479-5749 Port Nelson presentation to Joint Committee 28Mar2023

9.       Infrastructure Holdings Ltd - Six Monthly Strategic Presentation

Document number R27569

Sue Sheldon, Chair, and Daryl Wehner, Chief Financial Officer/Company Secretary, spoke to their presentation (tabled 1982984479-5750).

Mr Wehner answered questions on the Local Government Funding Agency funding and changes in the market since the original decision was made, noting that the debt portfolio maturity would be spread. Discussion occurred on the management of the debt portfolio, repayment of existing facilities working closely with subsidiaries and monitoring risks.

The committee raised the airport runway extension and the IHL Statement of Intent.

Attachments

1    1982984479-5750 Infrastructure Holdings Limited Presentation to Joint Committee 28Mar2023

10.     Exclusion of the Public

Resolved JC/2023/003
	That the Joint Committee 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
King/His Worship the Mayor Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Joint Committee Meeting - Confidential Minutes - 29 November 2022	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into confidential session at 12:08p.m. and resumed in public session at 12.09p.m.

The only business transacted in confidential session was to confirm the minutes. In accordance with the Local Government Official Information and Meetings Act, no reason for withholding this information from the public exists, therefore this business has been recorded in the open minutes.

	Resolved JC/2023/004 That the Joint Committee of Tasman District and Nelson City Councils 1.     Confirms the minutes of part of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held with the public excluded on 29 November 2022, as a true and correct record.
Brand/Maru Carried

There being no further business the meeting ended at 12.09p.m.

Confirmed as a correct record of proceedings by resolution on 14 November 2023.

That the Joint Committee of Tasman District and Nelson City Councils

1.     Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 28 March 2023, as a true and correct record.