AGENDA
Ordinary meeting of the
Joint Committee of Tasman District and
Nelson City Councils
Tuesday 28 March 2023
Commencing at 9.30a.m.
Council Chamber
Floor 2A, Civic House
110 Trafalgar Street, Nelson
Chairperson His
Worship the Mayor of Nelson Nick Smith
Alternating Chairperson His Worship the Mayor of Tasman Tim King
Members
Tasman District Council:
Deputy Mayor of Tasman Stuart
Bryant, Councillors Celia Butler, Glen Daikee, Barry Dowler, Jo Ellis, Mark Greening,
Chris Hill, Mike Kininmonth, Christeen MacKenzie, Kit Maling, Brent Maru, Dan
Shallcrass and Trindi Walker
Nelson City Council:
Deputy Mayor of Nelson Rohan
O'Neill-Stevens, Councillors Matty Anderson, Matthew Benge, Trudie Brand, Mel
Courtney, James Hodgson, Kahu Paki Paki, Pete Rainey, Campbell Rollo, Rachel
Sanson, Tim Skinner and Aaron Stallard
Quorum: 14 - At least five must be from each local authority
Areas
of Responsibility:
·
Matters relating to Statements of
Expectation for all jointly owned Council Controlled Organisations and Council
Controlled Trading Organisations
·
Receipt of six monthly presentations
from Port Nelson Limited, Nelson Airport Limited and Tasman Bays Heritage Trust
and from the Nelson Regional Development Agency (owned solely by Nelson City
Council).
·
Discussion of policies,
initiatives or directives stemming from central Government or external
agencies, that involve cross-boundary issues
·
Implementation of the Nelson
Tasman Future Development Strategy
Powers
to Decide:
·
To determine the strategic
direction to be given to jointly owned CCOs and CCTOs through Statements of
Expectation
·
To adopt, approve, review and
amend the Nelson Tasman Future Development Strategy and Implementation Plan
·
In matters relating to the Nelson
Tasman Future Development Strategy, to undertake community engagement,
including all steps relating to Special Consultative Procedures or other formal
consultation processes
Powers
to Recommend to Councils:
·
All other matters requiring
decision will be recommended to Nelson City and Tasman District Council,
subject to an equivalent resolution being adopted by the other Council
Quorum:
·
The quorum at a meeting of the
Joint Committee is set at 14, being a majority of members as the membership is
an odd number.
·
Of that quorum of 14 members, at
least five must be from each local authority.
Procedure:
·
The Standing Orders of the Council
providing administration to the committee will be applied at each meeting.
·
The Chairperson will alternate
each meeting between the Mayor of Nelson City Council and the Mayor of Tasman
District Council. In the absence of either Mayor, the committee will
elect a chair as its first item of business for that meeting. No deputy
chairperson will be appointed.
·
The Chairperson will not have a
casting vote
·
These delegations/terms of
reference may be varied by resolution of both Councils and any such resolution
will be subject to adoption by the other Council unless it is a matter specific
to one Council only
·
Copies of minutes of meetings of
the Joint Committee will be retained by each Council for record keeping
purposes
Joint Committee of Tasman District and Nelson City Councils
28
March 2023
Page
No.
1. Apologies
An apology has been received Cr M
Kininmonth
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 29
November 2022 6 - 11
Document number M19926
Recommendation
|
That the Joint Committee of Tasman District and
Nelson City Councils
1. Confirms the minutes of the
meeting of the Joint Committee of Tasman District and Nelson City Councils,
held on 29 November 2022, as a true and correct record.
|
6. Nelson Airport Ltd -
Six Monthly Strategic Presentation
Quinton Hall, Chair, and Mark
Thompson, Chief Executive Officer, of Nelson Airport Ltd will provide a
six-monthly strategic presentation.
7. Tasman Bays Heritage
Trust - Six-Monthly Strategic Presentation
Darren Mark, Trustee and Chair of
Tasman Bays Heritage Trust’s Audit and Risk Committee and Lucinda Jimson,
Chief Executive of the Nelson Provincial Museum, will provide a six-monthly
presentation.
8. Port Nelson Ltd -
Six Monthly Strategic Presentation
Paul Zealand, Chair, Hugh
Morrison, Chief Executive Officer, and Daryl Wehner, Chief Financial
Officer/Company Secretary, will provide a six-monthly strategic presentation.
9. Infrastructure
Holdings Ltd - Six Monthly Strategic Presentation
Sue Sheldon, Chair, and Daryl
Wehner, Chief Financial Officer/Company Secretary, will provide a six-monthly
strategic presentation.
Confidential Business
10. Exclusion
of the Public
Recommendation
That
the Joint Committee
1.
Excludes the
public from the following parts of the proceedings of this meeting.
2.
The general subject of each matter to be
considered while the public is excluded, the reason for passing this resolution
in relation to each matter and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Joint Committee Meeting - Confidential Minutes - 29 November
2022
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
Joint Committee of Tasman District
and Nelson City Councils Minutes - 29 November 2022
Present: Tasman
District Council: His Worship the Mayor T King (Chairperson), Deputy Mayor S
Bryant, Councillors C Butler, B Dowler, C Hill, C MacKenzie, K Maling and T
Walker
Nelson
City Council: His Worship the Mayor N Smith, Deputy Mayor R O'Neill-Stevens,
Councillors M Anderson, M Courtney, K Paki Paki, C Rollo, R Sanson and A
Stallard
Present via zoom: Councillors G
Daikee, J Ellis and M Kininmonth
In Attendance: Tasman
District Council: Acting Chief Executive (L Rae), Group Manager – Finance
(M Drummond)
Nelson
City Council: Acting Chief Executive (D Bush-King), Group Manager Community
Services (A White), Group Manager Corporate Services (N Harrison), Senior
Governance Adviser (M Macfarlane) and Governance Adviser (T Kruger)
Apologies: Apologies
have been received from TDC Councillors M Greening, B Maru, D Shallcrass and
NCC Councillors M Benge, T Brand, J Hodgson, P Rainey and Councillor T Skinner
for lateness.
1. Apologies
|
Resolved JC/2022/001
|
|
|
That the Joint Committee
1. Receives
and accepts the apologies from Tasman District Council Councillors M Greening, B Maru, D Shallcrass and Nelson City Council
Councillors M Benge, T Brand, J Hodgson, P Rainey and Councillor T Skinner
for lateness.
|
|
His Worship the Mayor/Sanson Carried
|
2. Confirmation of
Order of Business
There were no changes to the
order of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Port Nelson Limited
- six-monthly strategic presentation
Document number R26573
|
Port Nelson Chief
Financial Officer, Daryl Wehner, and QuayConnect General Manager, Jaron
McLeod, tended an apology from Chief Executive Officer, Hugh Morrison, and
spoke to their tabled presentation (1982984479-5340).
Mr Wehner and
Mr McLeod answered questions on the profitability of QuayConnect, key threats
posed by other ports, what containers were used for bulk wine transport, the
risks and costs associated with the development of an inland port, usage
rates of existing cranes and availability of containers for the horticulture
industry.
Port Nelson
Representative, Erin King, answered questions on the development of maori
engagement plans and the resourcing and timelines involved.
|
|
Attachments
1 1982984479-5340 Port Nelson presentation
|
6. Nelson Airport
Limited - six-monthly strategic presentation
Document number R26575
|
Nelson Airport
Chairperson, Quinton Hall, Chief Executive Officer, Mark Thompson, and
Corporate Services Manager, Simon Orr, spoke to their tabled presentation (1982984479-5339)
Mr Hall, Mr Thompson
and Mr Orr answered questions on the infrastructure priority for the airport,
if there were any strategic levers to encourage competition for flights into
Nelson, potential options to alleviate car parking issues, if carbon
emissions were tied to growth, the height of the current runway above sea
level and the potential extension of the runway.
His Worship
the Mayor Smith acknowledged the waiving of landing costs for Origin Air
flights during the recent closure of SH6.
|
|
Attachments
1 1982984479-5339 Nelson Airport presentation
|
7. Tasman Bays Heritage
Trust - Six Monthly Strategic Presentation
Document number R26622
|
Chief
Executive, Lucinda Jimson, Chair, Olivia Hall, and Deputy Chair, Emma
Thompson, of the Nelson Provincial Museum, spoke to a tabled document (1982984479-5338).
Group Manager
– Finance, Mike Drummond, answered a question on the remaining balance
of the loan issued to Trust.
|
|
Attachments
1 1982984479-5338 Tasman Bay Heritage Trust presentation
|
8. Infrastructure
Holdings Limited (IHL) briefing
Document number R27360
|
Port Nelson Chief Financial
Officer, Daryl Wehner, spoke to a tabled presentation (1982984479-5337). Mr
Wehner noted the focus is to keep mobility and agility, that the holding
company is a Council Controlled Trading Organisation which allows access to
Local Government Funding Agency funds and that in future the port and airport
will report to both Councils alongside IHL.
Port Nelson Representative, Mr Wehner,
Group Manager – Finance, Mike Drummond and Group Manager Corporate
Services, Nikki Harrison answered questions on how costs to date for airport
and port had been allocated, ability for climate related financial
disclosures and reporting, future reporting from port and airport,
appointment of treasury advisor, ability for Councils to provide input on
major capital investment, impact of change in interest rates and what
synergies and savings were possible.
|
|
Attachments
1 1982984479-5337 Infrastructure Holdings Limited
presentation
|
His Worship the Mayor King vacated
the chair and left the meeting at 3.04p.m. His Worship the Mayor Smith assumed
the chair.
9. Adjournment
of meeting
Due
to a loss of quorum the meeting was adjourned at 3.04p.m.
Present: Tasman
District Council: His Worship the Mayor T King (Chairperson), Deputy Mayor S
Bryant, Councillors C Butler, G Daikee, B Dowler, J Ellis, M Greening, C Hill,
M Kininmonth, C MacKenzie, K Maling, B Maru and T Walker
Nelson
City Council: His Worship the Mayor N Smith, Deputy Mayor R O'Neill-Stevens,
Councillors M Anderson, M Benge, T Brand, M Courtney, J Hodgson, K Paki Paki, R
Sanson, A Stallard and T Skinner
In
Attendance: Nelson City Council: Group Manager Community
Services (A White), Group Manager Corporate Services (N Harrison), Group
Manager Strategy and Communications (N McDonald), Team Leader (R Byrne) and
Governance Adviser (T Kruger)
Apologies: Apologies
have been received from TDC Councillors D Shallcrass, T Walker, M Kininmonth
and NCC Councillors C Rollo and P Rainey
10 Apologies
|
Resolved JC/2022/013
|
|
|
That the Joint Committee
1. Receives
and accepts the apologies from Tasman District Council Councillors D
Shallcrass, T Walker, M Kininmonth and Nelson City Council Councillors C
Rollo and P Rainey.
|
|
His Worship the Mayor/Sanson Carried
|
11. Exclusion of Public
|
Resolved JC/2022/014
|
|
|
That the Joint Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Dowler/O'Neill-Stevens Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Joint Council Controlled Organisations - Matters for Statements
of Expectations (Tasman Bays Heritage Trust and Infrastructure Holdings
Limited) 2023-24
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
The meeting went into confidential session at 12.02p.m.
and resumed in public session at 1.00p.m.
12. Restatements
It was resolved while the public was excluded:
|
1
|
Joint Council Controlled
Organisations - Matters for Statements of Expectations (Tasman Bays Heritage
Trust and Infrastructure Holdings Limited) 2023-24
|
|
|
4. Agrees that Report
and the decision be made publicly available once the completed Statements of
Expectation are made available on the Tasman District Council and Nelson City
Council websites.
|
There being no further business the meeting ended at 1.01p.m.
Confirmed as a correct record of proceedings by
resolution on (date)