Notice of the Ordinary meeting of
Chief Executive Employment Committee
Te Kōmiti Taimahi Tumuaki
|
Date: Friday
24 February 2023
Time: 2.00p.m.
Location: Rūma
Whakatū
Floor 2B, Civic House
110 Trafalgar Street, Nelson
|
Agenda
Rārangi take
Members His
Worship the Mayor Nick Smith
Deputy
Mayor Rohan O'Neill-Stevens
Cr
Trudie Brand
Cr
Pete Rainey
Quorum 2 Lindsay
McKenzie
Interim Chief Executive
Nelson City Council Disclaimer
Please note that the contents of these
Council and Committee agendas have yet to be considered by Council and officer
recommendations may be altered or changed by the Council in the process of
making the formal Council decision. For enquiries call (03) 5460436.
Chief Executive Employment
Committee
1.1.1
Areas of Responsibility:
·
To facilitate the process for appointment of the Chief Executive,
including establishment of an interview panel
·
To develop recommended Key Performance Indicators in consultation
with the Chief Executive
·
To review and monitor the Chief Executive’s performance
·
To review the Chief Executive’s remuneration
·
To address any employment related issues as may from time to time
arise between the Chief Executive and Council
·
Approval of an external provider to facilitate a Chief Executive
appointment
·
Approve an interview panel for appointment of a Chief
Executive
·
Approve the Chief Executive interview panel following
consultation with all Elected Members on the interview panel (by email or
informal meeting)
1.1.3
Powers to Recommend to Council:
·
To recommend to Council the consideration process for the
preferred candidates/s for the appointment of a Chief Executive
·
To recommend to Council the preferred candidate/s for the
appointment of Chief Executive
·
To recommend to Council a performance agreement between the Chief
Executive and Council
·
To recommend to Council the outcome of an externally facilitated
performance review involving the whole of Council
·
To recommend to Council any personal development opportunities
for the Chief Executive
·
To recommend to Council the Chief Executive’s
remuneration
·
To recommend to Council any action arising from employment
related issues
Chief Executive Employment Committee
24
February 2023
Page
No.
Karakia
and Mihi Timatanga
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 Emergency
Meeting - 21 December 2022 7 - 9
Document number M19949
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the emergency
meeting of the Chief Executive Employment Committee, held on 21 December
2022, as a true and correct record.
|
5.2 Emergency
Meeting - 18 January 2023 10 - 12
Document number M19959
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the emergency
meeting of the Chief Executive Employment Committee, held on 18 January 2023,
as a true and correct record.
|
5.3 Extraordinary Meeting -
15 February 2023 13 - 15
Document number M19990
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the
extraordinary meeting of the Chief Executive Employment Committee, held on 15
February 2023, as a true and correct record.
|
6. Chairperson's Report
Confidential Business
7. Exclusion of the Public
Recommendation
That
the Chief Executive Employment Committee
1.
Excludes the
public from the following parts of the proceedings of this meeting.
2.
The general subject of each matter to be
considered while the public is excluded, the reason for passing this resolution
in relation to each matter and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Emergency
Chief Executive Employment Committee Meeting - Confidential Minutes - 21
December 2022
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
|
Emergency Chief Executive Employment Committee Meeting -
Confidential Minutes - 18 January 2023
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
|
Extraordinary
Chief Executive Employment Committee Meeting - Confidential Minutes - 15
February 2023
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
2
|
People Metrics for quarter ending 31 December 2022
|
Section 48(1)(a)
The public conduct
of this matter would be likely to result in disclosure of information for
which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
3
|
Interim
Chief Executive's Update
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
Karakia
Whakamutanga
Chief Executive Employment
Committee Minutes - 21 December 2022
Present: His
Worship the Mayor N Smith, Deputy Mayor R O'Neill-Stevens, T Brand and P Rainey
In
Attendance: Interim Chief Executive (L McKenzie), Team Leader
Governance (R Byrne)
Apologies : Nil
Karakia
1. Apologies
2. Confirmation of
Order of Business
There was so change to the order
of business
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Exclusion
of the Public
|
Resolved CEE/2022/041
|
|
|
That the Chief Executive
Employment Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this resolution
in relation to each matter and the specific grounds under section 48(1) of
the Local Government Official Information and Meetings Act 1987 for the
passing of this resolution are as follows:
|
|
His Worship the Mayor/Rainey Carried
|
|
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Interim Chief Executive Officer Performance Agreement and Key
Result Areas for 2023
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
2
|
Recruitment
of a Chief Executive
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations)
|
The meeting went into confidential session at 1.05p.m.
and resumed in public session at 2.06p.m.
Karakia
Whakamutanga
6. Restatements
It was resolved while the public was
excluded:
|
2
|
Recruitment of a Chief
Executive
|
|
|
Agrees that Report (R27395), and the decision remain
confidential at this time.
|
There being no further business the meeting ended at 2.06p.m.
Confirmed as a correct record of proceedings by
resolution on (date)
Chief Executive Employment Committee Minutes - 18
January 2023
Present: His
Worship the Mayor N Smith, Deputy Mayor R O'Neill-Stevens, T Brand and P Rainey
In
Attendance: Interim Chief Executive (L McKenzie) and
Mayor’s Office Administration Manager (K McLean)
Apologies : Nil
1. Apologies
There were no apologies
2. Confirmation of
Order of Business
There was so change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Exclusion
of the Public
|
Resolved CEE/2023/001
|
|
|
That the Chief Executive
Employment Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Rainey/Brand Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in relation
to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Recruitment of a Chief Executive
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
The meeting went into confidential session at 5.32p.m
and resumed in public session at 5.52p.m.
Karakia
Whakamutanga
There being no further business the meeting ended at 5.52p.m.
Confirmed as a correct record of proceedings by
resolution on (date)
Chief Executive Employment Committee Minutes - 15
February 2023
Present: His
Worship the Mayor N Smith, Deputy Mayor R O'Neill-Stevens, T Brand and P Rainey
In
Attendance: Interim Chief Executive (L McKenzie), iwi
Representative (R Hāte) and Team Leader Governance (R Byrne)
Apologies : Nil
1. Apologies
There were no apologies.
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Exclusion of the
Public
Rachael Hāte, iwi
Representative, was in attendance for the Confidential agenda to answer
questions and, accordingly, the following resolution was required to be passed:
|
Resolved CEE/2023/001
|
|
|
That
the Chief Executive Employment Committee
1. Confirms, in accordance with
sections 48(5) and 48(6) of the Local Government Official Information and
Meetings Act 1987, that iwi Representative Rachael Hāte remain after the
public has been excluded, for Item 1 of the Confidential agenda (Recruitment
of a Chief Executive), as she has knowledge that will assist the
meeting.
|
|
O'Neill-Stevens/Rainey Carried
|
|
Recommendation
|
|
|
That the Chief Executive
Employment Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Recruitment of a Chief Executive
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
The meeting went into confidential session at 1.09p.m.
and resumed in public session at 2.39p.m.
Karakia
Whakamutanga
There being no further business the meeting ended at 2.39p.m.
Confirmed as a correct record of proceedings by
resolution on (date)