Audit, Risk and Finance Committee
Te Kōmiti Kaute / Tūraru / Pūtea
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson on Friday 24 February 2023, commencing at 9.03a.m.
Present: Ms C Taylor (Chairperson), His Worship the Mayor N Smith, Deputy Mayor R O'Neill-Stevens, Councillor M Courtney, R Sanson and Ms S Kelly
In Attendance: Interim Chief Executive (L McKenzie), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (D Bush-King), Group Manager Corporate Services (N Harrison) and Governance Adviser (T Kruger) and Assistant Governance Adviser (A Bryce-Neumann)
Apologies : Nil
Karakia and Mihi Timatanga
1. Apologies
There were no apologies.
2. Confirmation of Order of Business
There was no change to the order of business.
No interests with items on the agenda were declared.
Ms C Taylor (Chairperson) declared a non-pecuniary interest as a Member and the Chair of the Regulatory Committee of Waka Kotahi and as Chair of the Nelson Airport Noise Environment Advisory Committee.
There was no public forum.
There were no minutes to confirm.
6. Quarterly Finance Report to 31 December 2022
Document number R27419, agenda pages 6 - 34 refer.
Group Manager Corporate Services, Nikki Harrison, took the report as read and tabled an updated page for the Operating Budget (1857728953-678) and answered questions on the Infrastructure revaluation impacts, flood events, staff expenditure increases due to inflation and recoveries breakdown.
7. Quarterly Internal Audit Report - 31 December 2022
Document number R27420, agenda pages 35 - 39 refer.
Audit and Risk Analyst, Chris Logan, took the report as read.
Group Manager Corporate Services, Nikki Harrison advised that if there were any high risk matters they would be reported to the Committee.
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That the Audit, Risk and Finance Committee 1. Receives the report Quarterly Internal Audit Report - 31 December 2022 (R27420) and its attachment (1194974384-3349). |
8. Quarterly Risk Report - 31 December 2022
Document number R27421, agenda pages 40 - 43 refer.
Audit and Risk Analyst, Chris Logan, took the report.
Group Manager, Corporate Services, Nikki Harrison advised going forward how the threshold of the top ten risks would be reported, reviewed and presented to the Committee.
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That the Audit, Risk and Finance Committee 1. Receives the report Quarterly Risk Report - 31 December 2022 (R27421). |
9. Health, Safety and Wellbeing Report to 31 December 2022
Document number R27426, agenda pages 44 - 61 refer.
Health Safety and Wellness Adviser, Malcolm Hughes, took the report as read and answered questions about the presence of homeless people in the parks and associated risks to security.
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That the Audit, Risk and Finance Committee 1. Receives the report Health, Safety and Wellbeing Report to 31 December 2022 (R27426) and its attachment (855153265-3563). |
The meeting was adjourned from 10.56a.m. until 11.07a.m.
10. Letter from Audit NZ on Annual Report for year ending 30 June 2022
Document number R27491, agenda pages 62 - 102 refer.
Group Manager Corporate Services, Nikki Harrison took the report as read and answered questions on the process for preparation of an external audit and the potential for additional fees charged by Audit NZ, if information was not readily available.
In response to questions Nikki Harrison advised that the updated Procurement Policy would be circulated to members and uploaded to Council’s website next week.
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Quarterly Report on Legal Proceedings |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege |
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2 |
Quarterly Update on Debts - 31 December 2022 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege |
The meeting went into confidential session at 11.15a.m. and resumed in public session at 11.42a.m.
Karakia Whakamutanga
12. Restatements
It was resolved while the public was excluded:
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1 |
CONFIDENTIAL: Quarterly Report on Legal Proceedings |
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2. Agrees that the report Quarterly Report on Legal Proceedings (R27284) and its attachment (142319133-363) remain confidential. |
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2 |
CONFIDENTIAL: Quarterly Update on Debts - 31 December 2022 |
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2. Agrees that the Report and its attachment (1857728953-643) remain confidential at this time. |
There being no further business the meeting ended at 11.43a.m.
Confirmed as a correct record of proceedings by resolution on 1 June 2023.
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That the Audit, Risk and Finance Committee 1. Confirms the minutes of the meeting of the Audit, Risk and Finance Committee, held on 24 February 2023, as a true and correct record. |