AGENDA

Ordinary meeting of the

Joint Committee of Tasman District and Nelson City Councils

Tuesday 29 November 2022
Commencing at 1.00p.m.
Council Chamber

Civic House

110 Trafalgar Street, Nelson

Chairperson                    His Worship the Mayor of Tasman Tim King

Alternating Chairperson   His Worship the Mayor of Nelson Nick Smith

Members 

Tasman District Council:

Deputy Mayor of Tasman Stuart Bryant, Councillors Celia Butler, Barry Dowler,

Mark Greening, Chris Hill, Christeen MacKenzie, Kit Maling, Brent Maru, Trindi

Walker, Glen, Daikee, Jo Ellis, Mike Kininmonth and Dan Shallcrass

Nelson City Council:

Deputy Mayor of Nelson Rohan O'Neill-Stevens, Councillors Matty Anderson, Matthew Benge, Trudie Brand, Mel Courtney, James Hodgson, Kahu Paki Paki, Pete Rainey, Campbell Rollo, Rachel Sanson, Tim Skinner and Aaron Stallard

Quorum: 14 – at least five must be from each local authority

Joint Committee of Tasman District and Nelson City Councils

Areas of Responsibility:

· Matters relating to Statements of Expectation for all jointly owned Council Controlled Organisations and Council Controlled Trading Organisations

· Receipt of six monthly presentations from Port Nelson Limited, Nelson Airport Limited and Tasman Bays Heritage Trust and from the Nelson Regional Development Agency (owned solely by Nelson City Council).

· Discussion of policies, initiatives or directives stemming from central Government or external agencies, that involve cross-boundary issues

· Implementation of the Nelson Tasman Future Development Strategy

Powers to Decide:

· To determine the strategic direction to be given to jointly owned CCOs and CCTOs through Statements of Expectation

· To adopt, approve, review and amend the Nelson Tasman Future Development Strategy and Implementation Plan

· In matters relating to the Nelson Tasman Future Development Strategy, to undertake community engagement, including all steps relating to Special Consultative Procedures or other formal consultation processes

Powers to Recommend to Councils:

· All other matters requiring decision will be recommended to Nelson City and Tasman District Council, subject to an equivalent resolution being adopted by the other Council

Quorum:

· The quorum at a meeting of the Joint Committee is set at 14, being a majority of members as the membership is an odd number. 

· Of that quorum of 14 members, at least five must be from each local authority.

Procedure:

· The Standing Orders of the Council providing administration to the committee will be applied at each meeting.

· The Chairperson will alternate each meeting between the Mayor of Nelson City Council and the Mayor of Tasman District Council.  In the absence of either Mayor, the committee will elect a chair as its first item of business for that meeting.  No deputy chairperson will be appointed.

· The Chairperson will not have a casting vote

· These delegations/terms of reference may be varied by resolution of both Councils and any such resolution will be subject to adoption by the other Council unless it is a matter specific to one Council only

· Copies of minutes of meetings of the Joint Committee will be retained by each Council for record keeping purposes

Joint Committee of Tasman District and Nelson City Councils

29 November 2022

Page No.

1.       Apologies

An apology has been received from Councillor B Maru

2.       Confirmation of Order of Business

3.       Interests

3.1      Updates to the Interests Register

3.2      Identify any conflicts of interest in the agenda

4.       Public Forum

5.       Port Nelson Limited - Six-Monthly Strategic Presentation

Paul Zealand, Board Member, Hugh Morrison, Chief Executive Officer and Daryl Wehner, Chief Financial Officer of Port Nelson Limited will provide a formal six-monthly strategic presentation.

6.       Nelson Airport Limited - Six Monthly Strategic Presentation

Paul Steere, Chair, Mark Thompson, Chief Executive Officer and Simon Orr, Corporate Services Manager of Nelson Airport Ltd will provide a formal six-monthly strategic presentation.

7.       Tasman Bays Heritage Trust - Six Monthly Strategic Presentation

Lucinda Jimson, Chief Executive of the Nelson Provincial Museum, will provide a formal six-monthly strategic presentation.

8.       Infrastructure Holdings Limited Briefing

Mike Drummond, Group Manager Finance of Tasman District Council, Daryl Wehner, Chief Financial Officer of Port Nelson Limited and Nikki Harrison, Group Manager Corporate Services of Nelson City Council will provide a verbal briefing.

Confidential Business

9.       Exclusion of the Public

Recommendation

That the Joint Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Joint Council Controlled Organisations - Matters for Statements of Expectations (Tasman Bays Heritage Trust and Infrastructure Holdings Limited) 2023-24	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·    Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)