Minutes of a meeting of the

Nelson Tasman Regional Landfill Business Unit

Te Rōpū ā-Rohe Ruapara, Whakatū / Te Tai o Aorere

Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Friday 9 September 2022, commencing at 9.35a.m.

 

Present:              Nelson City Councillor J Edgar (Chairperson), Nelson City Councillor M Courtney, S Bryant, Tasman District Councillor T Walker (Deputy Chairperson)

In Attendance:    Group Manager Infrastructure (A Louverdis), Tasman District Council Group Manager Infrastructure (R Kirby), Team Leader (R Byrne) and Governance Adviser (T Kruger)

Apologies :          Nil

 

 

Karakia

 

 

1.       Apologies

 

2.       Confirmation of Order of Business

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

There was no public forum.

5.       Confirmation of Minutes

5.1      15 July 2022

Document number M19640, agenda pages 8 - 11 refer.

Resolved RLBU/2022/013

 

That the Nelson Tasman Regional Landfill Business Unit

1.    Confirms the minutes of the meeting of the Nelson Tasman Regional Landfill Business Unit, held on 15 July 2022, as a true and correct record.

Courtney/Bryant                                                                           Carried

6.       Chairperson's Report

The Chairperson took the report as read. She thanked the NTRLBU staff, Accountant, Andrew Bishop and supporting staff from each Council as well as the Committee Members for their commitment and dedication. She answered questions on the Emergency Funding on future proofing for landfills. Members acknowledged the Chairperson and achievements.

Document number R27198, agenda pages 12 - 16 refer.

Resolved RLBU/2022/014

 

That the Nelson Tasman Regional Landfill Business Unit

1.    Receives the report Chairperson's Report (R27198); and

2.    Allocates $250,000 from operating surpluses to establish an emergency fund.

Edgar/Walker                                                                                Carried

7.       Nelson Tasman Regional Landfill Business Unit General Managers Update Report September 2022

General Manager Regional Services, Nathan Clarke, took the report as read and answered questions on carbon price increases and the Fire Risk Management report.

Document number R27147, agenda pages 17 - 27 refer.

Resolved RLBU/2022/015

 

That the Nelson Tasman Regional Landfill Business Unit

1.        Receives the report Nelson Tasman Regional Landfill Business Unit General Managers Update Report September 2022 (R27147).

Courtney/Bryant                                                                           Carried

8.       York Valley Landfill Flood Waste Fee Waiver

Operations Manager Regional Services, Brad Nixon, took the report as read.

Document number R27192, agenda pages 28 - 30 refer.

Resolved RLBU/2022/016

 

 

That the Nelson Tasman Regional Landfill Business Unit

1.    Receives the report York Valley Landfill Flood Waste Fee Waiver (R27192); and

2.    Approves (retrospectively) the provision of a landfill fee waiver for flood damaged goods, received under the initial 2 week free dumping offer, of up to 200 tons of waste.

3.    Approves the Operations Manager – Regional Services to provide a landfill fee waiver for a further 200 tons of flood damaged goods, at his discretion.

Courtney/Bryant                                                                           Carried

 

The meeting was adjourned from 10.14a.m. until 10.36a.m.

9.       Nelson Tasman Regional Landfill Business Unit Annual Report 2021/22

General Manager Regional Services, Nathan Clarke, took the report as read and answered questions on the summary of the annual performance.

Accountant, Andrew Bishop, spoke to the Annual Report financial statements and answered questions on the carbon units used and the costs of carbon credits to date. 

Document number R27132, agenda pages 31 - 61 refer.

Resolved RLBU/2022/017

 

That the Nelson Tasman Regional Landfill Business Unit

1.    Receives the report Nelson Tasman Regional Landfill Business Unit Annual Report 2021/22 (R27132) and its attachment/s (1399367370-7648); and

2.    Approves the Nelson Tasman Regional Landfill Business Unit 2021/22 Annual Report (R27132) and Nelson Tasman Regional Landfill Business Unit – Annual Financial Statements 2021/22 for presentation to Nelson City Council and Tasman District Council with delegation of all minor amendments to the Nelson Tasman Regional Landfill Business Unit Chairperson and General Manager.

Bryant/Courtney                                                                           Carried

Recommendation to Nelson City Council and Tasman District Council

Motion to Council RLBU/2022/018

 

That the Nelson City Council and Tasman District Council

1.    Receives the Nelson Tasman Regional Landfill Business Unit Annual Report 2021/22 (1399367370-7648), the Nelson Tasman Regional Landfill Business Unit – Annual Financial Statements 2021/22.

Bryant/Courtney

10.     2021/22 Capital/Renewals Expenditure and Carryover Report

Operations Manager Regional Services, Brad Nixon, took his report as read and answered questions on the Eves Valley Landfill Consent.   

Document number R27145, agenda pages 62 - 67 refer.

Resolved RLBU/2022/019

 

That the Nelson Tasman Regional Landfill Business Unit

1.    Receives the report 2021/22 Capital/Renewals Expenditure and Carryover Report (R27145); and

2.    Approves the carryover of capital ($0.682M) and renewals ($1.381M) budgets from 2021/22 financial year to the 2022/23 financial year for inclusion in the Nelson Tasman Regional Landfill Business Unit Business Plan 2022/23, to ensure continuation of urgent and planned works.

Edgar/Walker                                                                                Carried

11.     Overview of Landfill Gas Reuse Options Report

General Manager Regional Services, Nathan Clarke, presented his report and answered questions on the various options in the report.

The meeting was adjourned from 11:22a.m until 11.28a.m.

 

 

Document number R26802, agenda pages 68 - 77 refer.

Resolved RLBU/2022/020

 

That the Nelson Tasman Regional Landfill Business Unit

1.    Receives the report Overview of Landfill Gas Reuse Options Report (R26802); and

2.    Requests further information be brought back to a future Nelson Tasman Regional Landfill Business Unit meeting, detailing further analysis of all the options in line with good business case practices.

Walker/Courtney                                                                           Carried

12.     Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2023/2024

General Manager Regional Services, Nathan Clarke, took his report as read.  

Accountant, Andrew Bishop, answered questions on the Emergency fund for the financial year, and confirmed that the Emergency Fund did not reflect in the budget. Mr Bishop confirmed that there was a surplus of $119,000 in the budget.

 

The meeting was adjourned from 12.04p.m. until 12.23p.m.

Document number R27146, agenda pages 78 - 105 refer.

Resolved RLBU/2022/021

 

That the Nelson Tasman Regional Landfill Business Unit

1.    Receives the report Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2023/2024 (R27146) and its attachment/s (1399367370-7649); and

2.    Approves the amended Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2023/24 (1399367370-7649) for presentation to the Nelson City Council and Tasman District Council with delegation of all minor amendments to the Nelson Tasman Regional Landfill Business Unit Chairperson and General Manager. 

Bryant/Courtney                                                                           Carried

 

        Recommendation to Nelson City Council and Tasman District Council

 

Resolved RLBU/2022/022

 

That the Nelson Tasman Regional Landfill Business Unit

1.    Receives the Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2023/2024 (1399367370-7649) for review and provide feedback to the Nelson Tasman Regional Landfill Business Unit, if required.  

Edgar/Courtney                                                                            Carried

General Manager Regional Services, Nathan Clarke, presented additional new information to the meeting on carbon credits as such the following resolution was required.

Revocation or alteration by resolution at same meeting

Resolved RLBU/2022/023

 

That the Nelson Tasman Regional Landfill Business Unit

1.        Confirms that fresh information was received in respect to Item 7: Nelson Tasman Regional Landfill Business Unit General Managers Update Report September 2022, and in accordance with Standing Orders 22.5 an amendment to the resolution is proposed.

Edgar/Walker                                                                                Carried

13.     Nelson Tasman Regional Landfill Business Unit General Managers Update Report September 2022 (Agenda item 7 revisited)

General Manager Regional Services, Nathan Clarke, answered questions on the carbon price increases and the Committee discussed purchasing of additional carbon credits.

Document number R27147, agenda pages 17 - 27 refer.

Resolved RLBU/2022/024

 

That the Nelson Tasman Regional Landfill Business Unit

1.        Receives the report Nelson Tasman Regional Landfill Business Unit General Managers Update Report September 2022 (R27147).

2.        Approves the purchase of up to an additional twelve months of carbon credits beyond the current Business Unit Treasury Policy.

Bryant/Courtney                                                                           Carried

 

14.     Nelson Tasman Regional Landfill Business Unit Governance Agreement Review Report

General Manager Regional Services, Nathan Clarke presented his report.

Document number R27043, agenda pages 106 - 219 refer.

Resolved RLBU/2022/025

 

That the Nelson Tasman Regional Landfill Business Unit

1.    Receives the Nelson Tasman Regional Landfill Business Unit Governance Agreement Review Report (R27043)  and its Attachments (A2921581, A2921574, A2921572, A2921594, A2921577 and A2921595); and

2.    Approves the Nelson Tasman Regional Landfill Business Unit Governance Agreement Review Report (R27043), and its Attachments (A2921581, A2921574, A2921572, A2921594, A2921577 and A2921595) for submission to Nelson City Council and Tasman District Council.

Walker/Courtney                                                                           Carried

     

Recommendation to Nelson City Council and Tasman District Council

 

Resolved RLBU/2022/026

 

That the Nelson Tasman Regional Landfill Business Unit

1.    Receives the Draft Amended and Restated Deed of Agreement for the Nelson-Tasman Regional Landfill Business Unit (A2921574), and the Draft Updated Terms of Reference for the Nelson Tasman Regional Landfill Business Unit (A2921572); and

2.    Approves the Draft Amended and Restated Deed of Agreement for the Nelson-Tasman Regional Landfill Business Unit (A2921574), and the Draft Updated Terms of Reference for the Nelson Tasman Regional Landfill Business Unit (A2921572).

Bryant/Courtney                                                                           Carried

There being no further business the meeting ended at 12.34p.m.

 

 

 

CONFIRMED AS A TRUE AND CORRECT RECORD BY THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 26.4:

 

                                                       Chairperson                                     Date

 

                                                       Chief Executive                                 Date