Community and Recreation Committee
Te Kōmiti Hapori / Hākinakina
Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 15 September 2022, commencing at 9.06a.m.
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand (Deputy Chairperson), M Courtney, J Edgar, M Lawrey, B McGurk, G Noonan, P Rainey and R Sanson.
In Attendance: Group Manager Community Services (A White), Team Leader Governance (R Byrne) and Senior Governance Adviser (M Macfarlane).
Apologies : Councillors K Fulton and R O'Neill-Stevens and Mr T Alesana for attendance and Councillors J Edgar and G Noonan for lateness.
The Chairperson opened the meeting with a prayer.
1. Apologies
2. Confirmation of Order of Business
The Chairperson advised that the Order of Business would be adjusted to progress the meeting efficiently.
A verbal update for Agenda Item 6, Chairperson’s Report, would be provided before Agenda Item 12, Community and Recreation Quarterly Report to 30 June 2022.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
Waahi Taakaro Golf Club Manager, Peter Watson, spoke to a presentation (tabled 1982984479-4659) showing the significant damage sustained by the club during the recent weather event and requested support with repairs. The significant work undertaken already by volunteers was acknowledged by members and Mr Watson answered questions on applying for available supports and when the next scheduled clean-up works were due to be undertaken.
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1 1982984479-4659 Tabled Document Peter Watson, The Waahi Taakaro Golf Club |
5.1 18 August 2022
Document number M19732, agenda pages 8 - 13 refer.
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That the Community and Recreation Committee 1. Confirms the minutes of the meeting of the Community and Recreation Committee, held on 18 August 2022, as a true and correct record. |
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Youth Councillors Isla Kennard and Kiara Puche Struben provided updates on a recent workshop to access the Youth Council’s effectiveness, support provided to the Arts Festival and attendance at the Youth Conference on climate change issues. Members acknowledged the Youth Councillors for their dedication and support for the city. |
Attendance: Councillors J Edgar & G Noonan joined the meeting at 09.25a.m.
7. Nelson Festivals Trust's End of Year Report
Executive & Artistic Director, Lydia Zanetti, spoke to a presentation (tabled 1982984479-4658) and tabled the Nelson Festivals Trust Annual Accounts (1982984479-4667). Noted the significant impact the pandemic had and that a number of key events have been scheduled to occur.
Ms Zanetti and Board Member, Ali Boswijk, answered questions on how cancellations of events were communicated to Council, what communications were had with schools on the mask carnival, if the reconfiguration of the festival led to it being in a better position for the future, what partnership opportunities had been developed and why the funding liability to Council had not been accounted for.
Document number R26630, agenda pages 14 - 41 refer.
8. Aquatic Facilities Options Report
Document number R27051, agenda pages 42 - 118 refer.
Parks and Facilities Activity Planner, Jane Loughnan, introduced the report noting a minor correction to Resolution 2 from ‘2024-24’ to ‘2024-34’ and introduced RSL Consultancy Senior Consultant, Kevin Collier. Mr Collier provided background to the options report noting a variety of partners had been involved in the development of the report which had identified a gap that needed to be filled.
Ms Loughnan and Mr Collier answered questions on the timing of bringing this matter to committee.
Group Manager Community Services, Andrew White, advised members it was an update report and did not commit to any particular direction, it allowed work on existing assets and services to continue and would be addressed further under Long Term Plan discussions.
An amendment to was made to Recommendation 2 to bring the options report for endorsement by the relevant delegated committee early in the first year of the new triennium in preparation of the draft Parks and Facilities Activity Management Plan 2024-34.
Councillor Bowater raised a Point of Order against the Chairperson for disorder, noting members on zoom had been online for 2 hours without a break. The Point of Order was not upheld.
The meeting was adjourned at 10.58a.m. and reconvened at 11.32a.m.
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That the Community and Recreation Committee 1. Receives the report Nelson Aquatic Facilities Options Report (R27051) and its attachment (606908324-33331); and 2. Refers the content of the Options Report and its attachment (Nelson Aquatic Facilities Options Report) (606908324-33331) for endorsement by the relevant delegated committee early in the first year of the new triennium, in preparation of the draft Parks and Facilities Activity Management Plan 2024-34 for consultation to be considered through the Long Term Plan 2024-34 |
9. Proposal to consider a Te Reo Māori name for a new park in Atawhai
Parks and Facilities Activity Planner, Dr Carol Stewart, presented the report and answered questions on the review of Council’s naming policy and what engagament had been undertaken the developers.
Document number R27050, agenda pages 119 - 126 refer.
10. Future public recreation use of Ngāti Koata whenua
Document number R26814, agenda pages 127 - 140 refer.
Parks and Facilities Activity Planner, Dr Carol Stewart, presented the report and noted the development of a long term agreement was required for ongoing long term access to the whenua for recreation purposes.
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That the Community and Recreation Committee 1. Receives the report Future public recreation use of Ngāti Koata whenua (R26814) and its attachments (1789850319-409 and 1789850319-456).
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Recommendation to Council CAR/2022/050 |
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1. Confirms its commitment to maintaining and enhancing recreational access to high-value recreation areas that are currently owned by Ngāti Koata, and to entering into a mutually advantageous long-term agreement, with resourcing subject to funding being approved through the 2023/24 Annual Plan and the 2024-2034 Long Term Plan. 2. Notes that entering into a mutually advantageous long-term agreement with Ngāti Koata will be a priority matter for consideration through the 2023/24 Annual Plan and the 2024-34 Long Term Plan. 3. Directs officers to continue dialogue with Ngāti Koata with a view to developing a proposal to maintain and enhance recreational access to high-value recreation areas that are currently owned by Ngāti Koata. |
11. Chairperson's Report – (Agenda Item 6)
Document number R27246
12. Community and Recreation Quarterly Report to 30 June 2022 (Agenda Item 11)
Document number R27035, agenda pages 141 - 186 refer.
Strategic Adviser, Dr Tanya Robinson, introduced the report noting the information contained in the Quarterly Report related to works prior to the recent weather event.
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That the Community and Recreation Committee 1. Receives the report Community and Recreation Quarterly Report to 30 June 2022 (R27035) and its attachments (200344844-221 and A2880764). |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community and Recreation Committee Meeting - Confidential Minutes - 18 August 2022 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Nelson Centre of Musical Arts - Statement of Expectations 2023-2026 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Bishop Suter Trust - Trustee Rotation |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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4 |
Supplementary Report - City Club and Tasman Rugby Union Proposed Leases and Public Notification |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into confidential session at 11.58a.m. and resumed in public session at 1.00p.m.
Karakia Whakamutanga
14. Restatements
It was resolved while the public was excluded:
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1 |
Nelson Centre of Musical Arts - Statement of Expectations 2023-2026 |
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5. Agrees that Report (R27049) and the decision be made publicly available once the completed Statement of Expectation is made public on the Nelson City Council website, approximately 30 days after it is received by the Trust. |
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3 |
Bishop Suter Trust - Trustee Rotation |
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5. Agrees that the decision only be made publicly available once the 2022 Bishop Suter Trust Annual General Meeting has taken place. |
There being no further business the meeting ended at 1.00p.m.
Confirming minutes for last meeting of Triennium
CONFIRMED AS A TRUE AND CORRECT RECORD BY THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 26.4:
Chairperson
Date
Chief
Executive Date