Minutes of a meeting of the

Community and Recreation Committee

Te Kōmiti Hapori / Hākinakina

Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 15 September 2022, commencing at 9.06a.m.

 

Present:              Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand (Deputy Chairperson), M Courtney, J Edgar, M Lawrey, B McGurk, G Noonan, P Rainey and R Sanson.

In Attendance:    Group Manager Community Services (A White), Team Leader Governance (R Byrne) and Senior Governance Adviser (M Macfarlane).

Apologies :          Councillors K Fulton and R O'Neill-Stevens and Mr T Alesana for attendance and Councillors J Edgar and G Noonan for lateness.

 

 

The Chairperson opened the meeting with a prayer.

1.       Apologies

Resolved CAR/2022/044

 

That the Community and Recreation Committee

1.        Receives and accepts the apologies from Councillors K Fulton and R O'Neill-Stevens and Mr T Alesana for attendance and Councillors Egdar, G Noonann for lateness.

Courtney/Brand                                                                            Carried

2.       Confirmation of Order of Business

The Chairperson advised that the Order of Business would be adjusted to progress the meeting efficiently.

A verbal update for Agenda Item 6, Chairperson’s Report, would be provided before Agenda Item 12, Community and Recreation Quarterly Report to 30 June 2022.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

Waahi Taakaro Golf Club Manager, Peter Watson, spoke to a presentation (tabled 1982984479-4659) showing the significant damage sustained by the club during the recent weather event and requested support with repairs. The significant work undertaken already by volunteers was acknowledged by members and Mr Watson answered questions on applying for available supports and when the next scheduled clean-up works were due to be undertaken.

Attachments

1    1982984479-4659 Tabled Document Peter Watson, The Waahi Taakaro Golf Club

5.       Confirmation of Minutes

5.1      18 August 2022

Document number M19732, agenda pages 8 - 13 refer.

Resolved CAR/2022/045

 

That the Community and Recreation Committee

1.    Confirms the minutes of the meeting of the Community and Recreation Committee, held on 18 August 2022, as a true and correct record.

McGurk/Courtney                                                                          Carried

  

6.       Youth Councillor Update

Youth Councillors Isla Kennard and Kiara Puche Struben provided updates on a recent workshop to access the Youth Council’s effectiveness, support provided to the Arts Festival and attendance at the Youth Conference on climate change issues. 

Members acknowledged the Youth Councillors for their dedication and support for the city.

Attendance: Councillors J Edgar & G Noonan joined the meeting at 09.25a.m.

7.       Nelson Festivals Trust's End of Year Report

Executive & Artistic Director, Lydia Zanetti, spoke to a presentation (tabled 1982984479-4658) and tabled the Nelson Festivals Trust Annual Accounts (1982984479-4667). Noted the significant impact the pandemic had and that a number of key events have been scheduled to occur.

Ms Zanetti and Board Member, Ali Boswijk, answered questions on how cancellations of events were communicated to Council, what communications were had with schools on the mask carnival, if the reconfiguration of the festival led to it being in a better position for the future, what partnership opportunities had been developed and why the funding liability to Council had not been accounted for. 

Document number R26630, agenda pages 14 - 41 refer.

Resolved CAR/2022/046

 

That the Community and Recreation Committee

1.    Receives the report Nelson Festivals Trust's End of Year Report (R26630) and its attachments (1511110536-202 and 1511110536-252).

Courtney/Sanson                                                                          Carried

 

Attachments

1    1982984479-4667 Nelson Festivals Trust Draft Unaudited 2021 Annual Accounts

2    1982984479-4658 Nelson Festivals Trust Presentation

 

8.       Aquatic Facilities Options Report

Document number R27051, agenda pages 42 - 118 refer.

Parks and Facilities Activity Planner, Jane Loughnan, introduced the report noting a minor correction to Resolution 2 from ‘2024-24’ to ‘2024-34’ and introduced RSL Consultancy Senior Consultant, Kevin Collier. Mr Collier provided background to the options report noting a variety of partners had been involved in the development of the report which had identified a gap that needed to be filled.

Ms Loughnan and Mr Collier answered questions on the timing of bringing this matter to committee.

Group Manager Community Services, Andrew White, advised members it  was an update report and did not commit to any particular direction, it allowed work on existing assets and services to continue and would be addressed further under Long Term Plan discussions.

An amendment to was made to Recommendation 2 to bring the options report for endorsement by the relevant delegated committee early in the first year of the new triennium in preparation of the draft Parks and Facilities Activity Management Plan 2024-34.

Councillor Bowater raised a Point of Order against the Chairperson for disorder, noting members on zoom had been online for 2 hours without a break. The Point of Order was not upheld.

The meeting was adjourned at 10.58a.m. and reconvened at 11.32a.m.   

Resolved CAR/2022/047

 

That the Community and Recreation Committee

1.      Receives the report Nelson Aquatic Facilities Options Report (R27051) and its attachment (606908324-33331); and

2.      Refers the content of the Options Report and its attachment (Nelson Aquatic Facilities Options Report) (606908324-33331) for endorsement by the relevant delegated committee early in the first year of the new triennium, in preparation of the draft Parks and Facilities Activity Management Plan 2024-34 for consultation to be considered through the Long Term Plan 2024-34

Courtney/Brand                                                                            Carried

9.       Proposal to consider a Te Reo Māori name for a new park in Atawhai

          Parks and Facilities Activity Planner, Dr Carol Stewart, presented the report and answered questions on the review of Council’s naming policy and what engagament had been undertaken the developers.

          Document number R27050, agenda pages 119 - 126 refer.

Resolved CAR/2022/048

 

That the Community and Recreation Committee

1.    Receives the report Proposal to consider a Te Reo Māori name for a new park in Atawhai (R27050) and its attachments (A2922653, A2922717); and

2.    Supports a request for a Te Reo Māori name for the new park in Atawhai (Lot 501 DP 572142); and

3.    Notes that the ’Hearings Panel -Other’ will be asked to formally approve the gifted name, in accordance with Council’s delegations.

McGurk/Rainey                                                                             Carried

10.     Future public recreation use of Ngāti Koata whenua

Document number R26814, agenda pages 127 - 140 refer.

Parks and Facilities Activity Planner, Dr Carol Stewart, presented the report and noted the development of a long term agreement was required for ongoing long term access to the whenua for recreation purposes.

Resolved CAR/2022/049

 

That the Community and Recreation Committee

1.    Receives the report Future public recreation use of Ngāti Koata whenua  (R26814) and its attachments (1789850319-409 and 1789850319-456).

 

Sanson/Brand                                                                               Carried

 

Recommendation to Council CAR/2022/050

 

That the Council

1.    Confirms its commitment to maintaining and enhancing recreational access to high-value recreation areas that are currently owned by Ngāti Koata, and to entering into a mutually advantageous long-term agreement, with resourcing subject to funding being approved through the 2023/24 Annual Plan and the 2024-2034 Long Term Plan.

2.    Notes that entering into a mutually advantageous long-term agreement with Ngāti Koata will be a priority matter for consideration through the 2023/24 Annual Plan and the 2024-34 Long Term Plan.

3.    Directs officers to continue dialogue with Ngāti Koata with a view to developing a proposal to maintain and enhance recreational access to high-value recreation areas that are currently owned by Ngāti Koata.

Sanson/Brand                                                                               Carried

11.     Chairperson's Report – (Agenda Item 6)

Document number R27246

The Chairperson gave a verbal update acknowledging the staff who support Council’s assets and facilities and noted the significant works progressed by the Committee including the Arts and Heritage Strategy, the Youth Park, the Matai Hub, the reserves in the Grampions and Maitiai, the mountain bike trails and tracks and acknowledged the work undertaken by community groups in some difficult times.

The Chairperson thanked members and officers for their diligence and hard work.

 

12.     Community and Recreation Quarterly Report to 30 June 2022 (Agenda Item 11)

Document number R27035, agenda pages 141 - 186 refer.

Strategic Adviser, Dr Tanya Robinson, introduced the report noting the information contained in the Quarterly Report related to works prior to the recent weather event.

Resolved CAR/2022/051

 

That the Community and Recreation Committee

1.    Receives the report Community and Recreation Quarterly Report to 30 June 2022 (R27035) and its attachments (200344844-221 and A2880764).  

McGurk/Brand                                                                              Carried

       

13.     Exclusion of the Public

Resolved CAR/2022/052

 

That the Community and Recreation Committee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

  

Courtney/Bowater                                                                         Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Community and Recreation Committee Meeting - Confidential Minutes - 18 August 2022

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2

Nelson Centre of Musical Arts - Statement of Expectations 2023-2026

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

3

Bishop Suter Trust - Trustee Rotation

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

4

Supplementary Report - City Club and Tasman Rugby Union Proposed Leases and Public Notification

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into confidential session at 11.58a.m. and resumed in public session at 1.00p.m.

Karakia Whakamutanga

14.     Restatements

 

It was resolved while the public was excluded:

 

1

Nelson Centre of Musical Arts - Statement of Expectations 2023-2026

 

5.    Agrees that Report (R27049) and the decision be made publicly available once the completed Statement of Expectation is made public on the Nelson City Council website, approximately 30 days after it is received by the Trust.

 

3

 Bishop Suter Trust - Trustee Rotation

 

5.    Agrees that the decision only be made publicly available once the 2022 Bishop Suter Trust Annual General Meeting has taken place.

 

There being no further business the meeting ended at 1.00p.m.

Confirming minutes for last meeting of Triennium

CONFIRMED AS A TRUE AND CORRECT RECORD BY THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 26.4:

                                                       Chairperson                                     Date

 

                                                       Chief Executive                                 Date