Notice of the Ordinary meeting of
Tenders Subcommittee
Tenders Subcommittee
|
Date: Tuesday
16 August 2022
Time: 1.30p.m.
Location: Council
Chamber
Civic House
110 Trafalgar Street, Nelson
|
Agenda
Rārangi take
Members Her
Worship the Mayor Rachel Reese
Cr
Judene Edgar
Cr
Brian McGurk
Cr
Tim Skinner
and
Mr Pat Dougherty
Quorum 2 Pat
Dougherty
Chief Executive
Nelson City Council Disclaimer
Please note that the contents of these
Council and Committee agendas have yet to be considered by Council and officer
recommendations may be altered or changed by the Council in the process of
making the formal Council decision. For enquiries call (03) 5460436.
16
August 2022
Page
No.
Karakia
and Mihi Timatanga
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 1 June
2022 5 - 8
Document number M19508
Recommendation
|
That the Tenders Subcommittee
1. Confirms the minutes of the meeting
of the Tenders Subcommittee, held on 1 June 2022, as a true and correct
record.
|
Confidential Business
6. Exclusion of the Public
Recommendation
That the Tenders
Subcommittee
1.
Excludes the
public from the following parts of the proceedings of this meeting.
2.
The general subject of each matter to be
considered while the public is excluded, the reason for passing this resolution
in relation to each matter and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Tenders Subcommittee Meeting - Confidential Minutes - 1 June
2022
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
· Section
7(2)(h)
To enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
|
|
2
|
Approval
for the Extension of Term for the Contract 3882 Aquatic Facilities Management
Contract
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
|
|
3
|
Public Transport Services Contract
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
4
|
Road
Network Electrical Maintenance Contract
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
|
Karakia
Whakamutanga
Tenders Subcommittee Minutes - 1
June 2022
Present: Her
Worship the Mayor R Reese, Councillors J Edgar, B McGurk, T Skinner and Mr P
Dougherty
In
Attendance: Group Manager Infrastructure (A Louverdis), Group
Manager Community Services (A White), Governance Adviser (T Kruger) and
Assistant Governance Adviser (A Bryce-Neumann)
Apologies : Nil
Karakia
and Mihi Timatanga
1. Apologies
2. Confirmation of
Order of Business
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 13
April 2022, agenda pages 4 - 6 refer.
|
Resolved TSC/2022/006
|
|
|
That the Tenders
Subcommittee
1. Confirms
the minutes of the meeting of the Tenders Subcommittee, held on 13 April
2022, as a true and correct record.
|
|
McGurk/Edgar Carried
|
6. Exclusion
of the Public
|
Resolved TSC/2022/007
|
|
|
That the Tenders
Subcommittee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
McGurk/Edgar Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Tenders Subcommittee Meeting - Confidential Minutes - 13 April
2022
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
2
|
Road
Maintenance and Resurfacing Contract - Tender Award
Protect
the supplier and negotiation process
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good reason
exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
3
|
Approval for the Extension of Term for the Contract 3882 Aquatic
Facilities Management Contract
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(h)
To enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
|
The meeting went into confidential session at 10.08a.m.
and resumed in public session at 11.29a.m.
Karakia
Whakamutanga
7. Restatements
It was resolved while the public was
excluded:
|
1
|
Road Maintenance and
Resurfacing Contract - Tender Award
|
|
|
3. Agrees
that the decision be made publicly available once the contract has been
signed by all parties; and
4. Agrees
that Report (R26501) and attachment (A2892459) remain confidential at this
time.
|
|
2
|
Approval for the Extension of
Term for the Contract 3882 Aquatic Facilities Management Contract
|
|
|
This matter was left to lie
until the following Tenders Subcommittee Meeting.
|
There being no further business the meeting ended at 11.30a.m.
Confirmed as a correct record of proceedings by
resolution on (date)