Community and Recreation Committee
Te Kōmiti Hapori / Hākinakina
Via Zoom on Thursday 18 August 2022, commencing at 9.04a.m.
Present: Cr T Skinner (Chairperson), Councillors Y Bowater, T Brand (Deputy Chairperson), M Courtney, J Edgar, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, R Sanson and Mr T Alesana
In Attendance: Group Manager Community Services (A White), Governance Senior Adviser (M Macfarlane) and Governance Adviser (T Kruger)
Apologies : Her Worship the Mayor R Reese for absence and Mr T Alesana for lateness
The Chairperson opened the meeting with a prayer
1. Youth Council Update (Agenda item 7)
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That the Community and Recreation Committee 1. Receives and accepts the apologies from Her Worship the Mayor R Reese for absence and Mr T Alesana for lateness. |
3. Confirmation of Order of Business (Agenda item 2)
Agenda item 4.1 Public Forum, Stoke Rugby Football Club rescheduled to 15 September 2022 meeting.
Agenda item 10. Nelson Festivals Trust's End of Year Report was moved to the next meeting, 15 September 2022.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
5. Public Forum (Agenda item 4)
6. Chairperson's report (Agenda item 6)
7. Approval of Draft Taonga Tuku Iho Strategy For Community Feedback
Document number R26916, agenda pages 18 - 54 refer.
Kaihautu, Pania Lee, acknowledged the community response to recent weather events and introduced the report she noted that significant feedback had already been received from key stakeholders so recommended a shortened consultation period proposed for the strategy.
Attendance: Cr Edgar left the meeting at 09.19a.m. and returned at 09.26a.m.
Ms Lee, Consultant, Johny O’Donnell and Team Leader Arts & Heritage, Sarah Newman-Watt answered questions on the proposed shortened consultation period and opportunity to provide feedback to the committee directly, options to improve the readability of the document, ability to target groups not involved in the pre-engagement and next steps in the process following feedback.
Attendance: Mr T Alesana joined the meeting at 9.45a.m.
Clause 4 was amended to read paragraphs reference 5.19 to 5.24, not 5.18 to 5.22.
Attendance: Councillor Edgar left the meeting at 09.48a.m.
The meeting adjourned from 9.54a.m. till 10.06a.m.
8. Community Investment Funding Panel Minutes: 15 December 2021 and 7 June 2022
Document number R27065, agenda pages 55 - 62 refer.
Group Manager Community Services, Andrew White, took the report as read and answered questions on applications and grants provided and what grant information should be brought to the committee.
Clause 2 was amended as the minutes of 07 June 2022 were unconfirmed.
9. Bishop Suter Trust - Adoption of Final Statement of Intent (Agenda item 11)
Document number R26855, agenda pages 112 - 159 refer.
Strategic Adviser, Dr Tanya Robertson, noted Julie Catchpole and Ruth Roebuck from the Bishop Suter Trust were unable to attend due to weather impacts and took the report as read.
Dr Robertson answered a question on succession planning.
10. Exclusion of the Public (Agenda item 12)
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community and Recreation Committee Meeting - Confidential Minutes - 30 June 2022 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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2 |
Bishop Suter Trust - Trustee Rotation and Remuneration 2022/23 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
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3 |
City Club and Tasman Rugby Union - Proposed Leases and Public Engagement |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into confidential session at 10.23a.m. and resumed in public session at 10.57a.m.
11. Confirmation of Minutes (Agenda item 5)
11.1 30 June 2022 (Agenda item 5.1)
Document number M19597, agenda pages 8 - 17 refer.
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That the Community and Recreation Committee 1. Confirms the minutes of the meeting of the Community and Recreation Committee, held on 30 June 2022, as a true and correct record. |
12. Restatements
It was resolved while the public was excluded:
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1 |
Bishop Suter Trust - Trustee Rotation and Remuneration 2022/23 |
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Agrees that the decisions only be made publicly available once the 2022 Bishop Suter Trust Annual General Meeting has taken place. |
There being no further business the meeting ended at 11.05a.m.
Confirmed as a correct record of proceedings by resolution on 15 September 2022
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That the Community and Recreation Committee 1. Confirms the minutes of the meeting of the Community and Recreation Committee, held on 18 August 2022, as a true and correct record. |