Notice of the Ordinary meeting of
Strategic Development and Property Subcommittee
Te Kōmiti Āpiti, Rautaki / Rawa
|
Date: Thursday
28 July 2022
Time: 9.00a.m.
Location: Via
Zoom
|
Agenda
Rārangi take
Chairperson Cr
Gaile Noonan
Members Her
Worship the Mayor Rachel Reese
Councillors
Yvonne Bowater
Cr
Trudie Brand
Cr
Tim Skinner
Mr
John Murray
Mr
John Peters
Quorum 4 Pat
Dougherty
Chief Executive
Nelson City Council Disclaimer
Please note that the contents of these
Council and Committee agendas have yet to be considered by Council and officer
recommendations may be altered or changed by the Council in the process of
making the formal Council decision. For enquiries call (03) 5460436.
Strategic Development and Property Subcommittee
28
July 2022
Page
No.
Karakia
and Mihi Timatanga
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Chairpersons report
6. Confirmation
of Minutes
6.1 24 March
2022 6 - 12
Document number M19357
Recommendation
|
That the Strategic Development and Property
Subcommittee
1. Confirms the minutes of the meeting
of the Strategic Development and Property Subcommittee, held on 24 March
2022, as a true and correct record.
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6.2 9
June 2022 13 - 18
Document number M19524
Recommendation
|
That the Strategic Development and Property
Subcommittee
1. Confirms the minutes of the meeting
of the Strategic Development and Property Subcommittee, held on 9 June 2022,
as a true and correct record.
|
Confidential Business
7. Exclusion of the Public
Recommendation
That the Strategic
Development and Property Subcommittee
1.
Excludes the
public from the following parts of the proceedings of this meeting.
2.
The general subject of each matter to be
considered while the public is excluded, the reason for passing this resolution
in relation to each matter and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Strategic Development and Property Subcommittee Meeting -
Confidential Minutes - 24 March 2022
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(b)(ii)
To protect
information where the making available of the information would be likely
unreasonably to prejudice the commercial position of the person who supplied
or who is the subject of the information
· Section
7(2)(h)
To enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
2
|
Strategic
Development and Property Subcommittee Meeting - Confidential Minutes - 9 June
2022
|
Section
48(1)(a)
The public conduct
of this matter would be likely to result in disclosure of information for
which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
· Section 7(2)(g)
To maintain legal
professional privilege
|
|
3
|
Status Report - Confidential
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section
7(2)(h)
To enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
4
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Update on
Actions Undertaken for Campgrounds and Marina from Previous Resolutions to
July 2022
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
5
|
Brook Valley Holiday Park Relocatable Home Park
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
6
|
Anchor
Building - Responses to Request for Expressions of Interest for lease or sale
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
Karakia
Whakamutanga
Strategic Development and Property
Subcommittee Minutes - 24 March 2022
Present: Cr
G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T
Brand, T Skinner, Mr J Murray and Mr J Peters
In
Attendance: Deputy Mayor (J Edgar), Chief Executive (P
Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Community
Services (A White), Group Manager Corporate Services (N Harrison), and
Governance Advisers (K McLean and T Kruger)
Apologies : Nil
Karakia
and Mihi Timatanga
1. Apologies
There were no apologies.
2. Confirmation of
Order of Business
No change to the order of
business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 17
February 2022
Document number M19239, agenda
pages 8 - 13 refer.
|
Resolved SDAP/2022/007
|
|
|
That the Strategic
Development and Property Subcommittee
1. Confirms
the minutes of the meeting of the Strategic Development and Property
Subcommittee, held on 17 February 2022, as a true and correct record.
|
|
Murray/Bowater Carried
|
6. Nelson Marina
Governance Review
Document number R26685, agenda
pages 14 - 37 refer.
Manager Nelson Marina, Nigel
Skeggs, presented the report and answered questions about the consultation
process, community engagement and submissions.
The Subcommittee discussed the
Marina Director, confirming that he would not be sitting as a Director on the
board, an additional clause was added to the recommendation to reflect
this.
|
Recommendation
|
|
|
That
the Strategic Development and Property
Subcommittee
1. Receives the report
Nelson Marina Governance Review (R26685)
and its attachment (A2852478).
|
|
Recommendation to Council SDAP/2022/008
|
|
|
That the Council
1. Approves
the formation of a Management Council Controlled Organisation (Management
CCO) for Nelson Marina.
2. Approves
the development of a Statement of Expectation, Statement of Intent, a
Management Agreement, and recommended board structure for Nelson Marina by the
Strategic Development and Property Subcommittee for consideration by Council.
3. Confirms that the
Manager of Nelson Marina will not be
appointed to the Council Controlled Organisation, Marina
Management Governance Board.
|
|
Noonan/Bowater Carried
|
7. Millers Acre
Re-cladding Project
Document number R26657, agenda
pages 38 - 45 refer.
Group Manager Corporate Services
and Team Leader Capital Projects, Rebecca Van Orden, presented the report and
answered questions about contingency funding, additional funding and strategic
investments.
|
Resolved SDAP/2022/009
|
|
|
That
the Strategic Development and Property
Subcommittee
1. Receives the report
Millers Acre Re-cladding Project (R26657).
|
|
Brand/Noonan Carried
|
|
Recommendation to Council SDAP/2022/010
|
|
|
That the Council
1. Approves
the allocation of an additional unbudgeted amount of $625,000 in 2022/23 to
complete the remedial cladding system for Millers Acre and installation of a
comprehensive height safety harness point system; and
2. Notes
that investigation into improvements to the northern end of the ground floor
of Millers Acre (currently leased to the Department of Conservation) to
provide additional window opening and external customer access is underway
and will be presented to a future Subcommittee as a matter of urgent business.
|
|
Noonan/Murray Carried
|
8. Exclusion
of the Public
Phil Stephenson, of Grant Hunt
Building Consultants Limited, and Jennifer Rose, of BECA, will be in attendance
for item 2 and item 4 of the Confidential agenda to answer questions and,
accordingly, the following resolution is required to be passed:
|
Resolved SDAP/2022/011
|
|
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That
the Strategic Development and Property Subcommittee
1. Confirms,
in accordance with sections 48(5) and 48(6) of the Local Government Official
Information and Meetings Act 1987, that Phil Stephenson from Grant Hunt
Building Consultants Limited remain after the public has been excluded, for
Item 2 of the Confidential agenda Millers Acre – Cladding Inspection
report, as he has knowledge that will assist the meeting.
2. Confirms,
in accordance with sections 48(5) and 48(6) of the Local Government Official
Information and Meetings Act 1987, that Jennifer Rose from BECA remain after
the public has been excluded, for Item 4 of the Confidential agenda Resource
Consent for Brook Valley Holiday Park Long Term Residential Accommodation, as
she has knowledge that will assist the meeting.
|
|
Bowater/Her Worship the Mayor Carried
|
|
Resolved SDAP/2022/012
|
|
|
That the Strategic
Development and Property Subcommittee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Bowater/Her Worship the Mayor Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Strategic Development and Property Subcommittee Meeting - Confidential
Minutes - 17 February 2022
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(h)
To enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section
7(2)(b)(ii)
To protect information
where the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information
|
|
2
|
Millers
Acre - Cladding Inspection Report
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(b)(ii)
To protect information
where the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information
|
|
3
|
225 Akersten Street Commercial Tenancy
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(h)
To enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
4
|
Resource
Consent for Brook Valley Holiday Park Long Term Residential Accommodation
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
The meeting went into confidential session at 9.32a.m.
and the meeting was subsequently adjourned 11.38a.m. The meeting reconvened in
Confidential session via Zoom at 9.03a.m. on Wednesday 25 May 2022 and resumed
in public session at 9.52a.m.
Karakia
Whakamutanga
1. Restatements
It was resolved while the public was
excluded:
|
1
|
Millers Acre - Cladding
Inspection Report
|
|
|
2. Agrees
that report (R26675) and attachments (A2844027, A2852861
and A2334220) remain in confidential at this time.
|
|
2
|
225 Akersten Street
Commercial Tenancy
|
|
|
3. Agrees
that Report (R26713) and the decision remain confidential
at this time.
|
|
3
|
Resource Consent for Brook
Valley Holiday Park Long Term Residential Accommodation
|
|
|
This matter has been left to lie
to provide further information to the subsequent meeting on 9 June 2022.
|
There being no further business the meeting ended at 9.52a.m.
Confirmed as a correct record of proceedings by
resolution on (date)
Strategic Development and Property Subcommittee
Minutes - 9 June 2022
Present: Cr
G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T
Brand, T Skinner and Mr J Murray
In
Attendance: Councillor J Edgar, Group Manager Corporate
Services (N Harrison), Group Manager Community Services (A White), Senior Governance Adviser (M Macfarlane) and Assistant
Governance Adviser (A Bryce-Neumann)
Apologies : Mr
J Peters
Karakia
and Mihi Timatanga
1. Apologies
|
Resolved SDAP/2022/018
|
|
|
That the Strategic Development and Property Subcommittee
1. Receives
and accepts an apology from Mr J Peters
|
|
Noonan/Bowater Carried
|
2. Confirmation of
Order of Business
No change to the order of
business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Chairpersons report
|
There was no Chairperson’s report
|
6. Nelson Marina
Masterplan
Document number R26569, agenda
pages 6 - 120 refer.
Manager Nelson Marina, Nigel
Skeggs, and Consultant, Phil Wardale, spoke to the report noting proposed
marina changes and the proposed consultation process and answered questions on
Council’s consultation process, potential financial implications of
redevelopment, potential funding streams and engagement with iwi and the wider
community and noted minor alterations to be brought to Council.
An additional resolution was
added to facilitate minor amendments to the consultation materials.
|
Resolved SDAP/2022/019
|
|
|
That
the Strategic Development and Property
Subcommittee
1. Receives the report
Nelson Marina Masterplan (R26569)
and its attachment/s (A2893150)(A2893152); and
2. Agrees to
seek public feedback on the Draft Nelson Marina Masterplan (A2893150);
and
3. Agrees
that the Draft Nelson Marina Masterplan engagement process and public
feedback opportunities meet the requirement of the Local Government Act 2002
including the principles of consultation in section 82; and
4. Approves
the Draft Nelson Marina Masterplan (A2893150) for public feedback; and
5. Approves
the public feedback document (A2893152), amended as necessary; and
6. Agrees
that the Deputy Mayor, Chair of the Strategic Development and Property
Subcommittee and Chief Executive be delegated to approve minor amendments
required to the supporting information or public feedback materials prior to
the start of the consultation process; and
7. Approves
the consultation approach (set out in paragraphs 4.11 to 4.18 of this report
(R26569)) and agrees:
a. The
approach includes sufficient steps to ensure the Draft Nelson Marina
Masterplan will be reasonably accessible to the public and will be publicised
in a manner appropriate to its purpose and significance; and
b. The
approach will result in the Draft Nelson Marina Masterplan being as widely
publicised as reasonably practicable as a basis for consultation.
|
|
Noonan/Bowater Carried
|
|
Resolved SDAP/2022/020
|
|
Recommendation to Council
|
|
|
That the Council
1. Approves
releasing the Draft Nelson Marina Masterplan (A2893150) for consultation and
community feedback; and
2. Approves
the public feedback document (A2893152).
|
|
Noonan/Bowater Carried
|
7. Strategic
Development and Property Quarterly Report Quarter Three 2021/22
Document number R26854, agenda
pages 121 - 132 refer.
Strategic
Adviser, Dr Tanya Robinson, took the report as read.
|
Resolved SDAP/2022/021
|
|
|
That
the Strategic Development and Property
Subcommittee
1. Receives the report
Strategic Development and Property Quarterly Report Quarter Three 2021/22
(R26854) and its attachments
(A2869543 and A2873008).
|
|
Murray/Bowater Carried
|
8. Exclusion
of the Public
Jennifer Rose and Sarah Barrett,
of BECA, will be in attendance for Item 3 of the Confidential agenda Brook
Valley Holiday Park Compliance and Future Planning to answer questions and,
accordingly, the following resolution is required to be passed:
|
Resolved SDAP/2022/022
|
|
|
That
the Strategic Development and Property Subcommittee
1. Confirms,
in accordance with sections 48(5) and 48(6) of the Local Government Official
Information and Meetings Act 1987, that Jennifer Rose and Sarah Barrett
remain after the public has been excluded, for Item 3 of the Confidential
agenda Brook Valley Holiday Park Compliance and Future Planning, as they have
knowledge relating to the item that will assist the meeting.
|
|
Noonan/Bowater Carried
|
|
Resolved SDAP/2022/022
|
|
|
That
the Strategic Development and Property Subcommittee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
|
Noonan/Bowater Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Status
Report - Confidential
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
2
|
Relocatable Home Park Maitai Valley Motor Camp Approval
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section
7(2)(g)
To maintain
legal professional privilege
|
|
3
|
Brook
Valley Holiday Park Compliance and Future Planning
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
The meeting went into confidential session at 9:43a.m. and resumed in public session at 12.46p.m.
Karakia
Whakamutanga
9. Restatements
It was resolved while the public was
excluded:
|
2
|
Relocatable Home Park Maitai
Valley Motor Camp Approval
|
|
|
4. Agrees
that the decision, report (R26783) and attachment (A2885934) remain
confidential at this time.
|
|
3
|
Brook Valley Holiday Park
Compliance and Future Planning
|
|
|
8. Agrees
that this Report (R26761) and Attachments (A2896450; A2843298; A2896353;
A2895897 and A2897356) be made publicly available once long-term
occupants have been relocated; and
9. Agrees
that the Attachment A2897351 remain confidential.
|
There being no further business the meeting ended at 12.48p.m.
Confirmed as a correct record of proceedings by
resolution on (date)