Notice of the Ordinary meeting of
Chief Executive Employment Committee
Te Kōmiti Taimahi Tumuaki
|
Date: Tuesday
26 July 2022
Time: 2.00p.m.
Location: Rūna
Whakatū
Civic House
110 Trafalgar Street, Nelson
|
Agenda
Rārangi take
Chairperson Her
Worship the Mayor Rachel Reese
Deputy
Mayor Cr
Judene Edgar
Members Cr
Gaile Noonan
Cr
Pete Rainey
Quorum 2 Pat
Dougherty
Chief Executive
Nelson City Council Disclaimer
Please note that the contents of these
Council and Committee agendas have yet to be considered by Council and officer
recommendations may be altered or changed by the Council in the process of
making the formal Council decision. For enquiries call (03) 5460436.
Chief Executive Employment
Committee
Areas of
Responsibility:
·
To develop recommended Key Performance Indicators in consultation
with the Chief Executive
·
To review and monitor the Chief Executive’s performance
·
To review the Chief Executive’s remuneration
·
To address any employment related issues as may from time to time
arise between the Chief Executive and Council
Powers to
Recommend:
·
To recommend to Council a performance agreement between the Chief
Executive and Council
·
To recommend to Council the outcome of an externally facilitated
performance review involving the whole of Council
·
To recommend to Council any personal development opportunities
for the Chief Executive
·
To review annually the Chief Executive’s remuneration and
make recommendations to Council
·
To recommend to Council any action arising from employment related
issues
Chief Executive Employment Committee
26
July 2022
Page
No.
Karakia
and Mihi Timatanga
1. Apologies
An apology has been received from
Councillor G Noonan
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 22
February 2022 8 - 12
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the meeting
of the Chief Executive Employment Committee, held on 22 February 2022, as a
true and correct record.
|
5.2 Extraordinary
Meeting - 19 April 2022 13 - 15
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the
extraordinary meeting of the Chief Executive Employment Committee, held on 19
April 2022, as a true and correct record.
|
5.3 22
April 2022 16 - 21
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the meeting
of the Chief Executive Employment Committee, held on 22 April 2022, as a true
and correct record.
|
6. Chairperson's Report
Confidential Business
7. Exclusion of the Public
Recommendation
|
That
the Chief Executive Employment Committee
1. Confirms, in accordance with sections
48(5) and 48(6) of the Local Government Official Information and Meetings Act
1987, that Paul Bell of Intepeople remain after the public has been excluded,
for the Confidential agenda as he has knowledge relating to the Chief
Executive’s employment that will assist the meeting.
|
Recommendation
That the Chief
Executive Employment Committee
1. Excludes the public from the following
parts of the proceedings of this meeting.
2. The general subject of each matter to be considered while the public
is excluded, the reason for passing this resolution in relation to each matter
and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee Meeting - Confidential
Minutes - 22 February 2022
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section
7(2)(c)(i)
To protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
|
2
|
Extraordinary
Chief Executive Employment Committee Meeting - Confidential Minutes - 19
April 2022
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
3
|
Chief Executive Employment Committee Meeting - Confidential
Minutes - 22 April 2022
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the privacy
of natural persons, including that of a deceased person
· Section
7(2)(c)(i)
To protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
|
4
|
Confirmation
of Highly Confidential Minutes - 25 January 2022
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
5
|
People Metrics for quarter ending 30 June 2022
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section
7(2)(c)(i)
To protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
Karakia
Whakamutanga
Chief Executive Employment
Committee Minutes - 22 February 2022
Present: Her
Worship the Mayor R Reese (Chairperson), Councillors J Edgar (Deputy Mayor), G
Noonan and P Rainey
In
Attendance: Councillor R Sanson, Chief Executive (P
Dougherty), Manager People and Capability (Stephanie Vincent) Team Leader
Governance (R Byrne) and External Adviser (P Bell)
Apologies : Nil
Karakia
and Mihi Timatanga
1. Apologies
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 25
January 2022, agenda pages 11 - 14 refer.
|
Resolved CEE/2022/008
|
|
|
That the Chief Executive
Employment Committee
1. Confirms
the minutes of the meeting of the Chief Executive Employment Committee, held
on 25 January 2022, as a true and correct record.
|
|
Her Worship the Mayor/Noonan Carried
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6. Chair’s Report
Document number R26638
|
Her Worship the Mayor thanked members and officers for the
work on papers presented to the meeting.
|
7. Exclusion
of the Public
Paul Bell , of Intepeople was in
attendance for the Confidential agenda to answer questions and, accordingly,
the following resolution is required to be passed:
|
Resolved CEE/2022/009
|
|
|
That
the Chief Executive Employment Committee
1. Confirms, in accordance with sections
48(5) and 48(6) of the Local Government Official Information and Meetings Act
1987, that Paul Bell of Intepeople remain after the public has been excluded,
for the Confidential agenda, as he has knowledge relating to the Chief
Executive’s employment that will assist the meeting.
|
|
Her Worship the Mayor/Rainey Carried
|
|
Resolved CEE/2022/010
|
|
|
That the Chief Executive
Employment Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Her Worship the Mayor/Rainey Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
2
|
Chief Executive Employment Committee Meeting - Confidential
Minutes - 25 January 2022
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
4
|
People
Metrics for quarter ending 30 September 2021
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
5
|
People Metrics for quarter ending 31 December 2021
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
6
|
Exit
Survey Summary for 1 July 2021 to 31 December 2021
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section 7(2)(c)(i)
To protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be supplied
|
|
7
|
Chief Executive's Remuneration Review 2021
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
8
|
Chief
Executive's Draft Performance Agreement and Key Performance Indicators for
2021/22
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
The meeting went into confidential
session at 2.11 and resumed in public session at 4.05p.m.
Karakia
Whakamutanga
8. Restatements
It was resolved while the public was
excluded:
|
2
|
CONFIDENTIAL: People Metrics
for quarter ending 30 September 2021
|
|
|
2. Agrees
that the Report (R26438); and its attachment (A2789724) remain confidential
at this time.
|
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3
|
CONFIDENTIAL: People Metrics
for quarter ending 31 December 2021
|
|
|
2. Agrees that the Report
(R26438); and its attachment (A2789724) remain confidential at this time.
|
|
4
|
CONFIDENTIAL: Exit Survey
Summary for 1 July 2021 to 31 December 2021
|
|
|
2. Agrees that the Report
(R26635); and its attachment (A2841151) remain confidential at this time.
|
|
5
|
CONFIDENTIAL: Chief
Executive's Remuneration Review 2021
|
|
|
2. Agrees that Report
(R26462), Attachment (A2841631) and the decision remain confidential at this
time.
|
|
6
|
CONFIDENTIAL: Chief
Executive's Draft Performance Agreement and Key Performance Indicators for
2021/22
|
|
|
1. Refers the item Chief
Executive's Draft Performance Agreement and Key Performance Indicators for
2021/22 to be considered at the Council meeting to be held on 10 March 2022.
|
There being no further business the meeting ended at 4.05p.m.
Confirmed as a correct record of
proceedings by resolution on date
Chief Executive Employment Committee Minutes - 19
April 2022
Present: Deputy
Mayor J Edgar (Chairperson), Councillors G Noonan and P Rainey
In
Attendance: Team Leader Governance (R Byrne )
Apologies : Her
Worship the Mayor R Reese
1. Apologies
|
Apologies
|
|
Resolved CEE/2022/019
|
|
|
That the Chief Executive Employment Committee
1. Receives and
accepts the apologies from Her Worship the Mayor R Reese.
|
|
Rainey/Noonan Carried
|
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Exclusion
of the Public
|
Resolved CEE/2022/020
|
|
|
That the Chief Executive
Employment Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Rainey/Edgar Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in relation
to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive's Employment Review
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
The meeting went into confidential
session at 10.04a.m. and resumed in public session at 10.32a.m.
Karakia
Whakamutanga
6. Restatements
It was resolved while the public was
excluded:
|
1
|
Chief Executive's Employment
Review
|
|
|
Agrees that the Report and Attachments
(A2874619 and A2874629) remain confidential at this time.
|
There being no further business the meeting ended at 10.32a.m.
Confirmed as a correct record of proceedings by
resolution on (date)
Chief Executive Employment Committee Minutes - 22
April 2022
Present: Her
Worship the Mayor R Reese (Chairperson), Councillors J Edgar (Deputy Mayor), G
Noonan and P Rainey
In Attendance: Chief Executive (P
Dougherty), Manager People and Capability (S Vincent), Team Leader Governance
(R Byrne) and External Adviser (P Bell)
Apologies : Councillor
Edgar for lateness
Karakia
and Mihi Timatanga
1. Apologies
|
Apologies
|
|
Resolved CEE/2022/024
|
|
|
That the Chief Executive Employment Committee
1. Receives
and accepts the apologies from Councillor J Edgar for lateness.
|
|
Her Worship the Mayor/Noonan Carried
|
2. Confirmation of
Order of Business
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
Councillor
Noonan noted she had resigned from Big Brothers Big Sisters.
4. Public Forum
There was no public forum.
5. Chairperson's Report
Document number R26838
|
Her Worship the Mayor acknowledged the work going on in
the organisation managing COVID, including moving to the next phase of
transitioning back to the office. She acknowledge that Group Manager Alec
Louverdis was doing excellent work chairing the Incident Management Team.
|
6. Exclusion
of the Public
Paul Bell of Intepeople was in
attendance for the Confidential agenda to answer questions and, accordingly,
the following resolution is required to be passed:
|
Resolved CEE/2022/025
|
|
|
That
the Chief Executive Employment Committee
1. Confirms, in accordance with
sections 48(5) and 48(6) of the Local Government Official Information and
Meetings Act 1987, that Paul Bell remain after the public has been excluded,
for the Confidential agenda as he has knowledge relating to the Chief
Executive’s employment that will assist the meeting.
|
|
Her Worship the Mayor/Rainey Carried
|
|
Resolved CEE/2022/026
|
|
|
That the Chief Executive
Employment Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Her Worship the Mayor/Rainey Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
People Metrics for quarter ending 31 March 2022
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
2
|
AskYourTeam
- Overview of Staff Survey Results 2022
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(c)(i)
To protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be supplied
|
|
3
|
Exit Survey Summary for 1 January 2022 to 31 March 2022
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section
7(2)(c)(i)
To protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
|
4
|
Review of
Sick Leave and Turnover Trends
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
The meeting went into confidential
session at 1.35p.m. and resumed in public session at 2.49p.m. Councillor Edgar
joined the meeting at 2.10p.m.
Karakia
Whakamutanga
7. Restatements
It was resolved while the public was
excluded:
|
1
|
People Metrics for quarter
ending 31 March 2022
|
|
|
2. Agrees that the Report
(R26819); and its attachment (A2871760) remain confidential at this time.
|
|
2
|
AskYourTeam - Overview of
Staff Survey Results 2022
|
|
|
2. Agrees that Report
(R26810) and Attachments (A2871750, A2871751, A2871752) be made publicly
available.
|
|
3
|
Exit Survey Summary for 1
January 2022 to 31 March 2022
|
|
|
2. Agrees that the Report
(R26821); and its attachment (A2872359) remain confidential at this time.
|
|
4
|
Review of Sick Leave and
Turnover Trends
|
|
|
2. Agrees that the Report
(R26823); and its attachments (A2873946, A2874018) remain confidential at
this time.
|
There being no further business the meeting ended at 2.50p.m.
Confirmed as a correct record of proceedings by
resolution on (date)