Tenders Subcommittee
Held via Zoom on Wednesday 1 June 2022, commencing at 10.05a.m.
Present: Her Worship the Mayor R Reese, Councillors J Edgar, B McGurk, T Skinner and Mr P Dougherty
In Attendance: Group Manager Infrastructure (A Louverdis), Group Manager Community Services (A White), Governance Adviser (T Kruger) and Assistant Governance Adviser (A Bryce-Neumann)
Apologies : Nil
Karakia and Mihi Timatanga
1. Apologies
2. Confirmation of Order of Business
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 13 April 2022, agenda pages 4 - 6 refer.
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1. Confirms the minutes of the meeting of the Tenders Subcommittee, held on 13 April 2022, as a true and correct record. |
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1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Tenders Subcommittee Meeting - Confidential Minutes - 13 April 2022 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Road Maintenance and Resurfacing Contract - Tender Award
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Approval for the Extension of Term for the Contract 3882 Aquatic Facilities Management Contract |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
The meeting went into confidential session at 10.08a.m. and resumed in public session at 11.29a.m.
Karakia Whakamutanga
7. Restatements
It was resolved while the public was excluded:
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1 |
Road Maintenance and Resurfacing Contract - Tender Award |
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3. Agrees that the decision be made publicly available once the contract has been signed by all parties; and 4. Agrees that Report (R26501) and attachment (A2892459) remain confidential at this time. |
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2 |
Approval for the Extension of Term for the Contract 3882 Aquatic Facilities Management Contract |
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This matter was left to lie until the following Tenders Subcommittee Meeting. |
There being no further business the meeting ended at 11.30a.m.
Confirmed as a correct record of proceedings by resolution on 16 August 2022.
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That the Tenders Subcommittee 1. Confirms the minutes of the meeting of the Tenders Subcommittee, held on 1 June 2022, as a true and correct record. |