Minutes of Strategic Development and Property Subcommittee

Minutes of a meeting of the

Strategic Development and Property Subcommittee

Te Kōmiti Āpiti, Rautaki / Rawa

Held via Zoom on Thursday 9 June 2022, commencing at 9.02a.m.

Present: Cr G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand, T Skinner and Mr J Murray

In Attendance: Councillor J Edgar, Group Manager Corporate Services (N Harrison), Group Manager Community Services (A White), Senior Governance Adviser (M Macfarlane) and Assistant Governance Adviser (A Bryce-Neumann)

Apologies : Mr J Peters

Karakia and Mihi Timatanga

1. Apologies

Resolved SDAP/2022/018

That the Strategic Development and Property Subcommittee

1. Receives and accepts an apology from Mr J Peters

Noonan/Bowater Carried

2. Confirmation of Order of Business

No change to the order of business.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

There was no public forum.

5. Chairpersons report

There was no Chairperson’s report

6. Nelson Marina Masterplan

Document number R26569, agenda pages 6 - 120 refer.

Manager Nelson Marina, Nigel Skeggs, and Consultant, Phil Wardale, spoke to the report noting proposed marina changes and the proposed consultation process and answered questions on Council’s consultation process, potential financial implications of redevelopment, potential funding streams and engagement with iwi and the wider community and noted minor alterations to be brought to Council.

An additional resolution was added to facilitate minor amendments to the consultation materials.

Resolved SDAP/2022/019

That the Strategic Development and Property Subcommittee

1. Receives the report Nelson Marina Masterplan (R26569) and its attachment/s (A2893150)(A2893152); and

2. Agrees to seek public feedback on the Draft Nelson Marina Masterplan (A2893150); and

3. Agrees that the Draft Nelson Marina Masterplan engagement process and public feedback opportunities meet the requirement of the Local Government Act 2002 including the principles of consultation in section 82; and

4. Approves the Draft Nelson Marina Masterplan (A2893150) for public feedback; and

5. Approves the public feedback document (A2893152), amended as necessary; and

6. Agrees that the Deputy Mayor, Chair of the Strategic Development and Property Subcommittee and Chief Executive be delegated to approve minor amendments required to the supporting information or public feedback materials prior to the start of the consultation process; and

7. Approves the consultation approach (set out in paragraphs 4.11 to 4.18 of this report (R26569)) and agrees:

a. The approach includes sufficient steps to ensure the Draft Nelson Marina Masterplan will be reasonably accessible to the public and will be publicised in a manner appropriate to its purpose and significance; and

b. The approach will result in the Draft Nelson Marina Masterplan being as widely publicised as reasonably practicable as a basis for consultation.

Noonan/Bowater Carried

Resolved SDAP/2022/020
Recommendation to Council
	*That the Council* *1. Approves releasing the Draft Nelson Marina Masterplan (A2893150) for consultation and community feedback; and* 2. Approves the public feedback document (A2893152).
Noonan/Bowater Carried

7. Strategic Development and Property Quarterly Report Quarter Three 2021/22

Document number R26854, agenda pages 121 - 132 refer.

Strategic Adviser, Dr Tanya Robinson, took the report as read.

Resolved SDAP/2022/021

That the Strategic Development and Property Subcommittee

1. Receives the report Strategic Development and Property Quarterly Report Quarter Three 2021/22 (R26854) and its attachments (A2869543 and A2873008).

Murray/Bowater Carried

8. Exclusion of the Public

Jennifer Rose and Sarah Barrett[MM1] , of BECA, will be in attendance for Item 3 of the Confidential agenda Brook Valley Holiday Park Compliance and Future Planning to answer questions and, accordingly, the following resolution is required to be passed:

Resolved SDAP/2022/022

That the Strategic Development and Property Subcommittee

1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Jennifer Rose and Sarah Barrett[MM2] remain after the public has been excluded, for Item 3 of the Confidential agenda Brook Valley Holiday Park Compliance and Future Planning, as they have knowledge relating to the item that will assist the meeting.

Noonan/Bowater Carried

Resolved SDAP/2022/022

That the Strategic Development and Property Subcommittee

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Noonan/Bowater Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Status Report - Confidential	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Relocatable Home Park Maitai Valley Motor Camp Approval	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege
3	Brook Valley Holiday Park Compliance and Future Planning	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person

The meeting went into confidential session at 9:43a.m. and resumed in public session at 12.46p.m.

Karakia Whakamutanga

9. Restatements

It was resolved while the public was excluded:

2	Relocatable Home Park Maitai Valley Motor Camp Approval
	4. Agrees that the decision, report (R26783) and attachment (A2885934) remain confidential at this time.

Brook Valley Holiday Park Compliance and Future Planning

8. Agrees that this Report (R26761) and Attachments (A2896450; A2843298; A2896353; A2895897 and A2897356) be made publicly available once long-term occupants have been relocated; and

9. Agrees that the Attachment A2897351 remain confidential.

There being no further business the meeting ended at 12.48p.m.

Confirmed as a correct record of proceedings by resolution on 28 July 2022

Resolved SDAP/2022/029

That the Strategic Development and Property Subcommittee

1. Confirms the minutes of the meeting of the Strategic Development and Property Subcommittee, held on 9 June 2022, as a true and correct record.

Peters/Bowater Carried