Community and Recreation Committee
Te Kōmiti Hapori / Hākinakina
Held in the via Zoom on Thursday 30 June 2022, commencing at 9.04a.m.
Present: Councillor T Skinner (Chairperson), Acting Mayor J Edgar, Councillors Y Bowater (Deputy Chairperson), T Brand (Deputy Chairperson), M Courtney, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, R Sanson and Mr T Alesana
In Attendance: Group Manager Community Services (A White), Senior Governance Adviser (M Macfarlane) and Assistant Governance Adviser (A Bryce-Neumann)
Leave of Absence: Her Worship the Mayor R Reese
Opened with a prayer
1. Apologies
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That the Community and Recreation Committee 1. Receives and accepts an apology for lateness from Cr T Brand |
Attendance: Cr Brand joined the meeting at 09.08a.m.
2. Confirmation of Order of Business
An additional Public Forum had been received from James Donaldson, Nelson Centre of Musical Arts.
Item 10 would be taken prior to Item 9 to allow for an external attendee’s availability.
There were no updates to the Interests Register. Councillor Sanson declared non pecuniary interests in Items 9 and 10 of the agenda.
4. Confirmation of Minutes (Agenda Item 5)
4.1 12 April 2022 (Agenda item 5.1)
Document number M19401, agenda pages 8 - 14 refer.
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That the Community and Recreation Committee 1. Confirms the minutes of the meeting of the Community and Recreation Committee, held on 12 April 2022, as a true and correct record. |
5. Public Forum (Agenda Item 4)
5.1 Youth Nelson - Youth Nelson Update (Agenda item 4.2)
5.2 Whanake Youth - Stoke Youth Park and Container Café (Agenda item 4.1)
5.3. James Donaldson - The Nelson Centre of Musical Arts
Document number R27012
Document number R26963
Councillor Fulton raised a Point of Order against the Chairperson but did not state the grounds. The Point of Order was not upheld. The Chairperson said members could speak after the break.
8. Joint Regional Cemetery – Memorandum of Understanding and draft Site Selection Criteria
Document number R26839, agenda pages 15 - 32 refer.
Team Leader Parks and Facilities Activity Management, Paul Harrington, Consultant Chris Ward, Manager Parks and Facilities, Rosie Bartlett, and Principal Parks and Facilities Activity Planner, Andrew Petheram, spoke to the report, updated on progress to date, and noted works to date were a framework for future discussions and helped to identify some of the issues that need to be addressed.
Officers answered questions on
· involvement of iwi in the process to date and the provision of only one iwi representative and if there potential for expansion of this, potential to include iwi views in selection of any potential sites,
· if other faith groups needs have been considered,
· the ability to access sites near Nelson via public transport,
· likely establishment date,
· ability to share costs with Tasman District Council,
· funding requirements,
· budgetary timing for the masterplan development.
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That the Community and Recreation Committee 1. Receives the report Joint Regional Cemetery – Memorandum of Understanding and draft Site Selection Criteria (R26839) and its attachments (A2876360 and A2876364); 2. Notes the draft ‘Criteria for site selection for a regional cemetery’ (A2876364); and 3. Notes the Joint Regional Cemetery Working Group’s request to retain some flexibility to modify the criteria once it has considered the results of the mapping exercise. |
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Brand/Skinner Carried |
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Recommendation to Council |
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Resolved CAR/2022/023 |
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1. Approves the Memorandum of Understanding between Nelson City Council and Tasman District Council for the development of a joint regional cemetery (A2876360) for signing; and 2. Delegates responsibility for agreeing to any minor changes to the Memorandum of Understanding (A2876360) to the Nelson City Councillor who is Co-Chairperson of the Joint Regional Cemetery Working Group, in consultation with the Co-Chairperson counterpart from Tasman District Council. |
The meeting was adjourned at 10.35a.m. and reconvened at 10.49a.m.
The Chairperson advised that the order of business would be adjusted to accommodate presentations from external organisations.
Councillor Bowater raised a Point of Order against the Chairperson but did not state the grounds. Councillor Bowater tendered her resignation as the Co-Deputy Chairperson of the Community and Recreation committee.
9. Follow Up Review on the Nelson Centre of Musical Arts (Agenda item 10)
Document number R26380, agenda pages 118 - 153 refer.
Strategic Adviser, Tanya Robinson, spoke to the report noting this was a follow up on the earlier review and report in 2019.
Dr Robinson and Consultant, Bruce Robinson, answered questions on the developing relationship between Council and the NCMA, the process that was used to engage with elected members, the delay in the report being brought to committee, insights on potential debt relief, external sources of income, provision of operating grant to offset depreciation of assets, increase in inflation rates impact on annual payments and the potential cumulative impact of this, and the potential impact on rates.
Attendance: Councillor Fulton left the meeting at 11.36a.m.
The motion was taken in parts with additional resolutions added to request officers engage with the NCMA on options for the remission of debt.
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That the Community and Recreation Committee 1. Receives the report Follow Up Review on the Nelson Centre of Musical Arts (R26380) and its attachment (A2856883); and |
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That the Community and Recreation Committee 7. Notes that debt remission options should not explore greater Council control of Nelson Centre of Musical Arts nor a reduction in current funding levels. |
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Recommendation to Council CAR/2022/027 |
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1. Revokes the decision CL/2019/261 made at the Council meeting on 12 December 2019: That the Council Agrees to provide business advice to support the Nelson Centre of Musical Arts over January - June 2019/20 up to the value of $10,000 in unbudgeted expenditure, on the understanding that the Nelson Centre of Musical Arts will contribute $5,000 (up to a total value of $15,000). |
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Resolved CAR/2022/028 |
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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Nelson Centre of Musical Arts - Appointment of Trustees |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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Brand/O'Neill-Stevens Carried |
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The meeting went into confidential session at 1.03p.m. and resumed in public session at 1.09p.m.
11. Adoption of the Out and About - On Tracks Strategy 2022 (Agenda item 9)
Document number R26868, agenda pages 33 - 117 refer.
Parks and Facilities Activity Planner, Carol Stewart, and Consultant, David Allan, presented the report and made a correction to the report noting consultation was undertaken in 2021 not 2022. Staff proposed an additional recommendation.
Attendance: Councillor McGurk left the meeting at 1.12p.m.
Dr Stewart, Mr Allan and Team Leader Parks and Facilities Activity Management, Paul Harrington, answered questions on the establishment of the advisory group, the approval process for tracks through forestry areas, if there was potential to reprioritise the decision making process on forestry areas and the prioritisation of activities on tracks.
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That the Community and Recreation Committee 1. Receives the report Adoption of the Out and About - On Tracks Strategy 2022 and its attachments (A2471811, A2904677, A2522539, A2886147 and A2797727); and 2. Approves the Terms of Reference for the Track Advisory Group (A2797727); and 3. Delegates responsibility for agreeing to any minor amendments of the Terms of Reference for the Track Advisory Group (A2797727) to the Chair of the Community and Recreation Committee and the Group Manager Community Services; and 4. Notes that the name of the Out and About - On Tracks Strategy will be frequently abbreviated in future to the “On Tracks Strategy”; and 5. Notes the urgency of considering and addressing the demand for ongoing community recreation access onto Ngāti Koata whenua; and 6. Notes the progress on the 5 November 2020 resolution SPO/2020/056 relating to the investigation of a long term solution to recreation access onto Ngāti Koata whenua |
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Resolved CAR/2022/030 |
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1. Adopts the Out and About – On Tracks Strategy 2022 (A2471811); and 2. Delegates responsibility for agreeing to any minor amendments to the Out and About – On Tracks Strategy 2022 (A2471811) to the Chair of the Community and Recreation Committee and the Group Manager Community Services. |
12. Community and Recreation Quarterly Report to 31 March 2022 (Agenda item 11)
Document number R26723, agenda pages 154 - 201 refer.
Group Manager Community Services, Andrew White, took the report as read.
Manager Community Partnerships, Mark Preston-Thomas, answered questions on housing vulnerability and how Council could support more transitional housing and on the prioritisation of addressing the housing crisis.
Attendance: Councillor Edgar left the meeting at 1.37p.m.
Team Leader Parks and Facilities Activity Management, Paul Harrington answered a questions on frisby golf provision in Nelson Parks.
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That the Community and Recreation Committee 1. Receives the report Community and Recreation Quarterly Report to 31 March 2022 (R26723) and its attachments (A2872982 and A2896312). |
43. Restatements
It was resolved while the public was excluded:
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1 |
Nelson Centre of Musical Arts - Appointment of Trustees |
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5. Agrees that the Report (R9958) and decision be made publicly available after the Annual General Meeting of the Nelson Centre of Musical Arts, on 28 July 2022; and 6. Agrees that the attachments A2905733 and A2905736 remain confidential to protect the privacy of the Appointees. |
There being no further business the meeting ended at 1.46p.m.
Confirmed as a correct record of proceedings by resolution on 18 August 2022.
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That the Community and Recreation Committee 1. Confirms the minutes of the meeting of the Community and Recreation Committee, held on 30 June 2022, as a true and correct record. |