Minutes of a meeting of the

Community and Recreation Committee

Te Kōmiti Hapori / Hākinakina

Held in the via Zoom on Thursday 30 June 2022, commencing at 9.04a.m.

 

Present:              Councillor T Skinner (Chairperson), Acting Mayor J Edgar, Councillors Y Bowater (Deputy Chairperson), T Brand (Deputy Chairperson), M Courtney, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, R Sanson and Mr T Alesana

In Attendance:    Group Manager Community Services (A White), Senior Governance Adviser (M Macfarlane) and Assistant Governance Adviser (A Bryce-Neumann)

Leave of Absence: Her Worship the Mayor R Reese

 

 

Opened with a prayer

1.       Apologies

Resolved CAR/2022/020

 

That the Community and Recreation Committee

1.        Receives and accepts an apology for lateness from  Cr T Brand

Bowater/Noonan                                                                           Carried

           Attendance: Cr Brand joined the meeting at 09.08a.m.

2.       Confirmation of Order of Business

An additional Public Forum had been received from James Donaldson, Nelson Centre of Musical Arts.

Item 10 would be taken prior to Item 9 to allow for an external attendee’s availability.

3.       Interests

There were no updates to the Interests Register. Councillor Sanson declared non pecuniary interests in Items 9 and 10 of the agenda.

4.       Confirmation of Minutes (Agenda Item 5)

4.1      12 April 2022 (Agenda item 5.1)

Document number M19401, agenda pages 8 - 14 refer.

Resolved CAR/2022/021

 

That the Community and Recreation Committee

1.    Confirms the minutes of the meeting of the Community and Recreation Committee, held on 12 April 2022, as a true and correct record.

Courtney/Brand                                                                            Carried

5.       Public Forum (Agenda Item 4)

5.1      Youth Nelson - Youth Nelson Update (Agenda item 4.2)

Document number R26990

Maree Shalders, from Youth Nelson, spoke of the challenges faced by youth and potential partnership opportunities and answered questions on the services delivered by Youth Nelson and what additional support could be provided by Council. 

 

Attachments

1    A2913098 Maree Shalders - Youth Nelson

5.2      Whanake Youth - Stoke Youth Park and Container Café (Agenda item 4.1)

Document number R26982

Lee-ann O’Brien, from Whanake Youth spoke about the Stoke Youth Park and Container Café that opened in November 2021 and the services being provided for youth to access.

Ms O’Brien answered questions on the potential to extend what activities can be delivered, levels of vandalism and graffiti in Stoke and what the containers are used for.

 

Attachments

1    A2913080 Lee Ann O'Brien - Whanake Youth

 

5.3.     James Donaldson - The Nelson Centre of Musical Arts

Document number R27012

James Donaldson and Jan Trayes, from Nelson Centre of Musical Arts proposed to prepare a 3 year statement of intent rather than following an officer led approach.

Mr Donaldson and Ms Trayes answered questions on the debt to council, depreciation funding, potential for a memorandum of understanding to provide clarity around reporting and funding, ability to fund depreciation and Council debt repayments, the capacity of the board to progress the memorandum of understanding and the structure of the new board.

  

6.       Chairperson's report

There was no Chairperson’s report.

 

7.       Youth Council update

Document number R26963

Grier Rollinson and Miro Lawrey gave a verbal update on Rock Quest, Pride Details, Top of the South Youth Forum, Young Funny Event Nelson Arts Festival, submission on healthy drinks in secondary schools and provided feedback on review of Youth Council.

Councillor Fulton raised a Point of Order against the Chairperson but did not state the grounds. The Point of Order was not upheld. The Chairperson said members could speak after the break.

8.       Joint Regional Cemetery – Memorandum of Understanding and draft Site Selection Criteria

Document number R26839, agenda pages 15 - 32 refer.

Team Leader Parks and Facilities Activity Management, Paul Harrington, Consultant Chris Ward, Manager Parks and Facilities, Rosie Bartlett, and Principal Parks and Facilities Activity Planner, Andrew Petheram, spoke to the report, updated on progress to date, and noted works to date were a framework for future discussions and helped to identify some of the issues that need to be addressed.

Officers answered questions on

·         involvement of iwi in the process to date and the provision of only one iwi representative and if there potential for expansion of this, potential to include iwi views in selection of any potential sites,

·         if other faith groups needs have been considered,

·         the ability to access sites near Nelson via public transport,

·         likely establishment date,

·         ability to share costs with Tasman District Council,

·         funding requirements,

·         budgetary timing for the masterplan development.

 

Resolved CAR/2022/022

 

That the Community and Recreation Committee

1.    Receives the report Joint Regional Cemetery – Memorandum of Understanding and draft Site Selection Criteria (R26839) and its attachments (A2876360 and A2876364);

2.    Notes the draft ‘Criteria for site selection for a regional cemetery’ (A2876364); and

3.    Notes the Joint Regional Cemetery Working Group’s request to retain some flexibility to modify the criteria once it has considered the results of the mapping exercise.

Brand/Skinner                                                                              Carried

 

 

 

 

Recommendation to Council

Resolved CAR/2022/023

 

That the Council

1.    Approves the Memorandum of Understanding between Nelson City Council and Tasman District Council for the development of a joint regional cemetery (A2876360) for signing; and

2.    Delegates responsibility for agreeing to any minor changes to the Memorandum of Understanding (A2876360) to the Nelson City Councillor who is Co-Chairperson of the Joint Regional Cemetery Working Group, in consultation with the Co-Chairperson counterpart from Tasman District Council.

Brand/Skinner                                                                              Carried

The meeting was adjourned at 10.35a.m. and reconvened at 10.49a.m.

The Chairperson advised that the order of business would be adjusted to accommodate presentations from external organisations.

Councillor Bowater raised a Point of Order against the Chairperson but did not state the grounds. Councillor Bowater tendered her resignation as the Co-Deputy Chairperson of the Community and Recreation committee.

9.       Follow Up Review on the Nelson Centre of Musical Arts (Agenda item 10)  

Document number R26380, agenda pages 118 - 153 refer.

Strategic Adviser, Tanya Robinson, spoke to the report noting this was a follow up on the earlier review and report in 2019.

Dr Robinson and Consultant, Bruce Robinson, answered questions on the developing relationship between Council and the NCMA, the process that was used to engage with elected members, the delay in the report being brought to committee, insights on potential debt relief, external sources of income, provision of operating grant to offset depreciation of assets,  increase in inflation rates impact on annual payments and the potential cumulative impact of this, and the potential impact on rates.

Attendance: Councillor Fulton left the meeting at 11.36a.m.

The motion was taken in parts with additional resolutions added to request officers engage with the NCMA on options for the remission of debt. 

 

Resolved CAR/2022/024

 

That the Community and Recreation Committee

1.    Receives the report Follow Up Review on the Nelson Centre of Musical Arts (R26380) and its attachment (A2856883); and

Brand/Courtney                                                                            Carried

 

 

Resolved CAR/2022/025

 

That the Community and Recreation Committee

2.    Approves the development of a Memorandum of Understanding as the basis of the relationship between Nelson City Council and Nelson Centre of Musical Arts; and

3.    Requests that Nelson Centre of Musical Arts provides a Statement of Intent to be received by Council’s delegated committee every three years to inform six-monthly reporting, in conjunction with an operational grant agreement; and

4.    Requests that Nelson Centre of Musical Arts provides annually to Council’s delegated committee any updates to its Statement of Intent; and

5.    Notes that the allocation of up to $10,000 for a business advisor for Nelson Centre of Musical Arts in 2020/21 is no longer required.

Noonan/Brand                                                                              Carried

 

Resolved CAR/2022/026

 

That the Community and Recreation Committee

6.    Requests that officers engage with the Nelson Centre of Musical Arts and bring a report on options for the remission of council held outstanding Nelson Centre of Musical Arts debt, before the end of the triennium; and

7.    Notes that debt remission options should not explore greater Council control of Nelson Centre of Musical Arts nor a reduction in current funding levels. 

O'Neill-Stevens/Lawrey                                                                 Carried

 

Recommendation to Council CAR/2022/027

 

That the Council

1.    Revokes the decision CL/2019/261 made at the Council meeting on 12 December 2019:

        That the Council

                                                                                                   Agrees to provide business advice to support the Nelson Centre of Musical Arts over January - June 2019/20 up to the value of $10,000 in unbudgeted expenditure, on the understanding that the Nelson Centre of Musical Arts will contribute $5,000 (up to a total value of $15,000).

Noonan/Brand                                                                                          Carried

 

10.     Exclusion of the Public

 

Resolved CAR/2022/028

 

That the Community and Recreation Committee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

  

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Nelson Centre of Musical Arts - Appointment of Trustees

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

 

Brand/O'Neill-Stevens                                                                 Carried

 

The meeting went into confidential session at 1.03p.m. and resumed in public session at 1.09p.m.

11.     Adoption of the Out and About - On Tracks Strategy 2022 (Agenda item 9)

Document number R26868, agenda pages 33 - 117 refer.

Parks and Facilities Activity Planner, Carol Stewart, and Consultant, David Allan, presented the report and made a correction to the report noting consultation was undertaken in 2021 not 2022. Staff proposed an additional recommendation.

Attendance: Councillor McGurk left the meeting at 1.12p.m.

Dr Stewart, Mr Allan and Team Leader Parks and Facilities Activity Management, Paul Harrington, answered questions on the establishment of the advisory group, the approval process for tracks through forestry areas, if there was potential to reprioritise the decision making process on forestry areas and the prioritisation of activities on tracks.

 

Resolved CAR/2022/029

 

That the Community and Recreation Committee

1.    Receives the report Adoption of the Out and About - On Tracks Strategy 2022 and its attachments (A2471811, A2904677, A2522539, A2886147 and A2797727); and

2.    Approves the Terms of Reference for the Track Advisory Group (A2797727); and

3.    Delegates responsibility for agreeing to any minor amendments of the Terms of Reference for the Track Advisory Group (A2797727) to the Chair of the Community and Recreation Committee and the Group Manager Community Services; and

4.    Notes that the name of the Out and About - On Tracks Strategy will be frequently abbreviated in future to the “On Tracks Strategy”; and

5.    Notes the urgency of considering and addressing the demand for ongoing community recreation access onto Ngāti Koata whenua; and

6.    Notes the progress on the 5 November 2020 resolution         SPO/2020/056 relating to the investigation of a long         term solution to recreation access onto Ngāti Koata         whenua

Sanson/Courtney                                                                          Carried

 

Recommendation to Council

Resolved CAR/2022/030

 

That the Council

1.    Adopts the Out and About – On Tracks Strategy 2022 (A2471811); and

2.    Delegates responsibility for agreeing to any minor amendments to the Out and About – On Tracks Strategy 2022 (A2471811) to the Chair of the Community and Recreation Committee and the Group Manager Community Services.

Sanson/Courtney                                                                          Carried

 

 

12.     Community and Recreation Quarterly Report to 31 March 2022 (Agenda item 11)

Document number R26723, agenda pages 154 - 201 refer.

Group Manager Community Services, Andrew White, took the report as read.

Manager Community Partnerships,  Mark Preston-Thomas, answered questions on housing vulnerability and how Council could support more transitional housing and on the prioritisation of addressing the housing crisis.

Attendance: Councillor Edgar left the meeting at 1.37p.m.

Team Leader Parks and Facilities Activity Management, Paul Harrington answered a questions on frisby golf provision in Nelson Parks.

Resolved CAR/2022/031

 

That the Community and Recreation Committee

1.    Receives the report Community and Recreation Quarterly Report to 31 March 2022 (R26723) and its attachments (A2872982 and A2896312).

Sanson/Lawrey                                                                             Carried

       

 

43.     Restatements

 

It was resolved while the public was excluded:

 

1

Nelson Centre of Musical Arts - Appointment of Trustees

 

5.     Agrees that the Report (R9958) and decision be made publicly available after the Annual General Meeting of the Nelson Centre of Musical Arts, on 28 July 2022; and

6.     Agrees that the attachments A2905733 and A2905736 remain confidential to protect the privacy of the Appointees.

 

 

There being no further business the meeting ended at 1.46p.m.

Confirmed as a correct record of proceedings by resolution on 18 August 2022.

 

 

That the Community and Recreation Committee

1.     Confirms the minutes of the meeting of the Community and Recreation Committee, held on 30 June 2022, as a true and correct record.