Minutes of a meeting of the

Chief Executive Employment Committee

Te Kōmiti Taimahi Tumuaki

Held via Zoom on Friday 22 April 2022, commencing at 1.30p.m.

Present:              Her Worship the Mayor R Reese (Chairperson), Councillors J Edgar (Deputy Mayor), G Noonan and P Rainey

In Attendance:     Chief Executive (P Dougherty), Manager People and Capability (S Vincent), Team Leader Governance (R Byrne) and External Adviser (P Bell)  

Apologies :          Councillor Edgar for lateness

Karakia and Mihi Timatanga

1.       Apologies

Apologies
Resolved CEE/2022/024
	That the Chief Executive Employment Committee 1. Receives and accepts the apologies from Councillor J Edgar for lateness.
Her Worship the Mayor/Noonan Carried

2.       Confirmation of Order of Business

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

Councillor Noonan noted she had resigned from Big Brothers Big Sisters.

4.       Public Forum

There was no public forum.

5.       Chairperson's Report

Document number R26838

Her Worship the Mayor acknowledged the work going on in the organisation managing COVID, including moving to the next phase of transitioning back to the office. She acknowledge that Group Manager Alec Louverdis was doing excellent work chairing the Incident Management Team.

6.       Exclusion of the Public

Paul Bell of Intepeople was in attendance for the Confidential agenda to answer questions and, accordingly, the following resolution is required to be passed:

Resolved CEE/2022/025
	That the Chief Executive Employment Committee 1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Paul Bell remain after the public has been excluded, for the Confidential agenda as he has knowledge relating to the Chief Executive’s employment that will assist the meeting.
Her Worship the Mayor/Rainey Carried

Resolved CEE/2022/026
	That the Chief Executive Employment Committee 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Her Worship the Mayor/Rainey Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	People Metrics for quarter ending 31 March 2022	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·    Section 7(2)(a)      To protect the privacy of natural persons, including that of a deceased person
2	AskYourTeam - Overview of Staff Survey Results 2022	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·    Section 7(2)(c)(i)      To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied
3	Exit Survey Summary for 1 January 2022 to 31 March 2022	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·    Section 7(2)(a)      To protect the privacy of natural persons, including that of a deceased person ·    Section 7(2)(c)(i)      To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied
4	Review of Sick Leave and Turnover Trends	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·    Section 7(2)(a)      To protect the privacy of natural persons, including that of a deceased person

The meeting went into confidential session at 1.35p.m. and resumed in public session at 2.49p.m. Councillor Edgar joined the meeting at 2.10p.m.

Karakia Whakamutanga

7.       Restatements

It was resolved while the public was excluded:

1	People Metrics for quarter ending 31 March 2022
	2.     Agrees that the Report (R26819); and its attachment (A2871760) remain confidential at this time.

2	AskYourTeam - Overview of Staff Survey Results 2022
	2.     Agrees that Report (R26810) and Attachments (A2871750, A2871751, A2871752) be made publicly available.

3	Exit Survey Summary for 1 January 2022 to 31 March 2022
	2.     Agrees that the Report (R26821); and its attachment (A2872359) remain confidential at this time.

4	Review of Sick Leave and Turnover Trends
	2.     Agrees that the Report (R26823); and its attachments (A2873946, A2874018) remain confidential at this time.

There being no further business the meeting ended at 2.50p.m.

Confirmed as a correct record of proceedings by resolution on 20 September 2022

That the Chief Executive Employment Committee

1.     Confirms the minutes of the meeting of the Chief Executive Employment Committee, held on 22 April 2022, as a true and correct record.