Minutes of a meeting of the

Community and Recreation Committee

Te Kōmiti Hapori / Hākinakina

Held in the via Zoom on Tuesday 12 April 2022, commencing at 9.03a.m.

Present:              Cr T Skinner (Chairperson), Councillors Y Bowater (Deputy Chairperson), T Brand (Deputy Chairperson), Councillors M Courtney, K Fulton, M Lawrey, B McGurk, R O'Neill-Stevens and R Sanson

In Attendance:    Group Manager Community Services (A White), Governance Adviser (K McLean), Assistant Governance Adviser (A Bryce-Neumann) and Youth Councillors Astrid Sayer and Oliver Morton

Apologies:           Her Worship the Mayor R Reese and Councillors G Noonan, J Edgar (Council business) and P Rainey.

Karakia and Mihi Timatanga

1.       Apologies

Resolved CAR/2022/011
	That the Community and Recreation Committee 1. Receives and accepts the apologies from Her Worship the Mayor R Reese and Councillors G Noonan, J Edgar (on other Council business) and P Rainey.
Sanson/Courtney Carried

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

4.1.     Whenua Iti Outdoors - Recent Achievements at Whenua Iti Outdoors

Document number R26798

Mark Bruce-Miller and Nettie Stow spoke on behalf of Whenua Iti Outdoors. They gave a PowerPoint presentation (A2872301) that detailed their vision of learning and inspired change, their mission, connectivity to the environment, support from Nelson City Council, and Youth giving back to the community. They highlighted upcoming projects, business sustainability, multi-year funding and pathways to positive youth development.

Attachments

1    A2872301 - tabled document

4.2      Rasam Moghimi – Community Football Facilities in Nelson

Rasam Moghimi spoke about the community football facilities in Nelson and answered questions about limited lighting and limited venues to play football in the Nelson region. Mr Moghimi noted that the season started in a week and the only field with lighting was at Neil Park which had been closed and unfit for purpose since February 2022. Mr Moghimi answered questions about prioritisation of spaces to play football, a move for mental health and community inclusiveness.

At the request of the Chairperson, it was agreed that officers facilitate a meeting with Mr Moghimi to progress this matter.

5.       Confirmation of Minutes

5.1      3 March 2022

Document number M19279, agenda pages 6 - 12 refer.

Resolved CAR/2022/012
	That the Community and Recreation Committee 1.    Confirms the minutes of the meeting of the Community and Recreation Committee, held on 3 March 2022, as a true and correct record.
McGurk/Brand Carried

6        Chairperson's Verbal Update

Councillor Skinner provided a verbal update highlighting multicultural football, fishing, Arts Strategy Working Party and winter sports.  

The meeting adjourned from 9.56a.m. until 10.02a.m.

7.       Youth Council Update

Document number R26809

Youth Councillors Astrid Sayer and Oliver Morton provided a verbal update on recent Youth Council activities highlighting the Engagement Strategy, Future Development Strategy submission, Active Travel submission and upcoming events/meetings.

8.       Nelson Festivals Trust Six-Monthly Report 30 June - 31 December 2021

Document number R26741, agenda pages 12 - 49 refer.

Lydia Zanetti, Executive and Artistic Director, Rose McGrannachan, Head of Business and Operations, and Annie Pokel, Head of Creative and Communications gave a PowerPoint presentation (A2872365) that highlighted key milestones. They answered questions about Nelson City Centre Art Works, presence of art around the central city and projects under development.

Resolved CAR/2022/013
	That the Community and Recreation Committee 1. Receives the report Nelson Festivals Trust Six-Monthly Report 30 June - 31 December 2021 (R26741) and its attachment (A2855978).
Sanson/Lawrey Carried
	Attachments 1    A2872365 - Nelson Festivals Trust Presentation

9.       Nelson Centre of Musical Arts - Strategic Presentation

Document number R26628

Jan Trayes, Board Chairperson, Alex Davidson, Trustee, and James Donaldson, Director, of the Nelson Centre of Musical Arts gave a PowerPoint presentation (A2872493) and answered questions about  mitigation, risks and robust reporting along with establishment and timelines of the foundation, and budget implications.
Attachments 1    A2872493 - Nelson Centre of Musical Arts
Motion CAR/2022/014
	That the Community and Recreation Committee 1. Receives the report Nelson Centre of Musical Arts - Strategic Presentation (R26628).
Sanson/Courtney

The meeting adjourned at 11.20a.m. at which time Councillor Sanson left the meeting.

The meeting reconvened at 11.33p.m.

10.     Bishop Suter Trust - Strategic Presentation

Document number R26625

Strategic Adviser, Tanya Robinson, spoke to the report and noted key factors around covid responses, timing for visitation to go back to normal and funding.

Attendance: Councillor Sanson returned to the meeting at 12.00p.m.

Julie Catchpole, Suter Director, Craig Potton, Board Chairperson, and Ruth Roebuck, Manager Commerce and Enterprise gave a PowerPoint presentation (A2872338) and answered questions about visitor and venue use, capacity and staffing, community outcomes and public programmes.

Attachments

1    A2872338 - Bishop Suter Trust Presentation

11.     Bishop Suter Trust Half Year Performance Report to 31 December 2021 and Draft Statement of Intent 2022/2027

Document number R26626, agenda pages 50 - 111 refer.

Group Manager Community Services, Andrew White, and Strategic Adviser, Tanya Robison, presented the report and noted that they had met with Audit, Risk and Finance representatives who they had provided feedback outlined on page 52 of the agenda.

 The recommendation was amended to reflect the feedback provided. 

Resolved CAR/2022/015
	That the Community and Recreation Committee 1.    Receives the report Bishop Suter Trust Half Year Performance Report to 31 December 2021 and Draft Statement of Intent 2022/2027 (R26626) and its attachments (A2848752, A2800638 and A2849183); and 2.    Notes the delivery of the Bishop Suter Trust draft Statement of Intent 2022/2027 (A2849183) as required under the Local Government Act 2002; and 3.    Provides the following comments and feedback to the Bishop Suter Trust: a) requests the Board considers: · That the final Statement of Intent should include a specific section on risk, this needs to address risks arising from the current operating environment, including inflation, increasing insurance costs, revenue impacts, and other risks that may be identified by the Trust; and · That the final Statement of Intent should include commentary on Suter assets and options for security for Council on their investment, including feedback from the Suter Audit and Risk Subcommittee; and  · That the final Statement of Intent should include commentary or data on how performance evaluation of fundraising would be reported; and · That the final Statement of Intent should include commentary or data on how a breakdown of visitors to the café would be reported.
Courtney/Brand Carried

12.     Update on Tūmanako Project

Document number R26795, agenda pages 112 - 114 refer.

Kaihautu, Pania Lee, and Kaituitui, Casey Anderson, presented the report and answered questions about potential future projects.

Resolved CAR/2022/016
	That the Community and Recreation Committee 1.    Receives the report Update on Tūmanako Project (R26795); and 2.    Notes this report is for information only and therefore no decision is required.
Brand/Bowater Carried

13.     Exclusion of the Public

Resolved CAR/2022/017
	That the Community and Recreation Committee 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Courtney/Brand Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Community and Recreation Committee Meeting - Confidential Minutes - 3 March 2022	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(a)      To protect the privacy of natural persons, including that of a deceased person

The meeting went into confidential session at 11.58a.m. and resumed in public session at 12.01p.m

The only business transacted in confidential session was to confirm the minutes. In accordance with the Local Government Official Information and Meetings Act, no reason for withholding this information from the public exists, therefore this business has been recorded in the open minutes.

14.     Confirmation of Minutes

14.1    3 March 2022

Document number M19280, agenda pages 3 - 4 refer.

Resolved CAR/2022/018
	That the Community and Recreation Committee 1.    Confirms the minutes of part of the meeting of the Community and Recreation Committee, held with the public excluded on 3 March 2022, as a true and correct record.
McGurk/Bowater Carried

Karakia Whakamutanga

 There being no further business the meeting ended at 1.08p.m.

Confirmed as a correct record of proceedings by resolution on 30 June 2022

Resolved CAR/2022/020
	That the Community and Recreation Committee 1.    Confirms the minutes of the meeting of the Community and Recreation Committee, held on 12 April 2022, as a true and correct record.
Courtney/Brand Carried