AGENDA
Ordinary meeting of the
Joint Committee of Tasman District and
Nelson City Councils
Tuesday 22 March 2022
Commencing at 9.30a.m.
via Zoom
Chairperson Her
Worship the Mayor of Nelson Rachel Reese
His Worship the Mayor of Tasman Tim King (Alternating
Chairperson)
Members
Tasman District
Council:
Deputy Mayor
Stuart Bryant, Councillors Barry Dowler, Mark Greening, Dean
McNamara, Kit
Maling, David Ogilvie, Trevor Tuffnell, Anne Turley, Dana
Wensley, Celia
Butler, Chris Hill, Trindi Walker and Christeen MacKenzie
Nelson City
Council:
Deputy Mayor
Judene Edgar, Councillors Yvonne Bowater, Trudie Brand, Mel
Courtney, Kate
Fulton, Matt Lawrey, Brian McGurk, Gaile Noonan, Rohan O’Neill-
Stevens, Pete Rainey,
Rachel Sanson and Tim Skinner
Quorum:
14 - at least five must be from each local authority
Areas
of Responsibility:
·
Matters relating to Statements of Expectation for all jointly
owned Council Controlled Organisations and Council Controlled Trading
Organisations
·
Receipt of six monthly presentations from Port Nelson Limited,
Nelson Airport Limited and Tasman Bays Heritage Trust and from the Nelson
Regional Development Agency (owned solely by Nelson City Council).
·
Discussion of policies, initiatives or directives stemming from
central Government or external agencies, that involve cross-boundary issues
Powers
to Decide:
·
To determine the strategic direction to be given to jointly owned
CCOs and CCTOs through Statements of Expectation
Powers
to Recommend to Councils:
·
All other matters requiring decision will be recommended to
Nelson City and Tasman District Council, subject to an equivalent resolution
being adopted by the other Council
Quorum:
·
The quorum at a meeting of the Joint Committee is set at 14, being
a majority of members as the membership is an odd number.
·
Of that quorum of 14 members, at least five must be from each
local authority.
Procedure:
·
The Standing Orders of the Council providing administration to
the committee will be applied at each meeting.
·
The Chairperson will alternate each meeting between the Mayor of
Nelson City Council and the Mayor of Tasman District Council. In the
absence of either Mayor, the committee will elect a chair as its first item of
business for that meeting. No deputy chairperson will be appointed.
·
The Chairperson will not have a casting vote
·
These delegations/terms of reference may be varied by resolution
of both Councils and any such resolution will be subject to adoption by the
other Council unless it is a matter specific to one Council only
·
Copies of minutes of meetings of the Joint Committee will be
retained by each Council for record keeping purposes
Joint Committee of Tasman District and Nelson City Councils
22
March 2022
Page
No.
1. Apologies
An apology has been received from
Councillor G Noonan
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 2
November 2021 6 - 12
Document number M19045
Recommendation
|
That the Joint Committee of Tasman District and
Nelson City Councils
1. Confirms the minutes of the meeting
of the Joint Committee of Tasman District and Nelson City Councils, held on 2
November 2021, as a true and correct record.
|
5.2 8 March
2022 13 - 18
Document number M19287
Recommendation
|
That the Joint Committee of Tasman District and
Nelson City Councils
1. Confirms the minutes of the meeting
of the Joint Committee of Tasman District and Nelson City Councils, held on 8
March 2022, as a true and correct record.
|
Confidential Business
6. Exclusion of the Public
Recommendation
|
That
the Joint Committee
1. Confirms, in accordance with sections
48(5) and 48(6) of the Local Government Official Information and Meetings Act
1987, that name and name remain after the public has been excluded, for Item#
of the Confidential agenda (item title), as he/she/they has/have knowledge relating
to (description) that will assist the meeting.
|
Recommendation
That the Joint
Committee
1. Excludes the public from the following
parts of the proceedings of this meeting.
2. The general subject of each matter to be considered while the public
is excluded, the reason for passing this resolution in relation to each matter
and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Joint Committee Meeting - Confidential Minutes - 2 November 2021
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(b)(i)
To protect
information where the making available of the information would disclose a
trade secret
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
2
|
Nelson
Airport Limited - six-monthly strategic presentation
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section 7(2)(i)
To enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including
|
7. Port Nelson Limited
- six-monthly strategic presentation
Paul Zealand, Board member, Hugh
Morrison, Chief Executive Officer and Daryl Wehner, Chief Financial Officer of
Port Nelson will give a six-monthly strategic presentation.
8. Tasman Bays Heritage
Trust - Six Monthly Strategic Presentation
Lucinda Blackley-Jimson, Chief
Executive of the Nelson Provincial Museum, will give a presentation.
Joint Committee of Tasman District
and Nelson City Councils Minutes - 2 November 2021
Present: Her
Worship the Mayor of Nelson R Reese (Chairperson), Tasman District Councillors
S Bryant, C Butler, B Dowler, C MacKenzie, D McNamara, K Maling, D Ogilvie, T
Tuffnell, A Turley, T Walker, D Wensley, and
Nelson
City Councillors Y Bowater, T Brand, M Courtney, J Edgar, K Fulton, M Lawrey, B
McGurk, G Noonan, R O'Neill-Stevens, P Rainey, R Sanson and T Skinner
In
Attendance: Tasman District Council Acting Chief Executive (D
Bush-King), Group Manager Service and Strategy (S Edwards), Group Manager
Finance (M Drummond), Group Manager Information, Science and Technology (S
Manners)
Nelson
City Chief Executive (P Dougherty), Group Manager Environmental Management (C
Barton), Group Manager Community Services (A White), Team Leader Governance (R
Byrne) and Governance Adviser (J Brandt)
Apologies: His Worship the Mayor of Tasman District T King, Tasman
District Councillors M Greening and C Hill, and T Walker (for lateness)
1. Apologies
|
Resolved JC/2021/013
|
|
|
That the Joint Committee
1. Receives
and accepts apologies from His Worship the Mayor of Tasman Tim King and
Tasman District Councillors Mark Greening and Chris Hill for attendance and
for lateness from Councillor Trindi Walker.
|
|
Her Worship the Mayor/Edgar Carried
|
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 6
July 2021
Document number M18779, agenda
pages 6 - 10 refer.
A correction was made on agenda
page 7, changing ‘Urban Subcommittee’ to ‘Urban Development
Subcommittee’.
|
Resolved JC/2021/014
|
|
|
That the Joint Committee
of Tasman District and Nelson City Councils
1. Confirms
the amended minutes of the meeting of the Joint Committee of Tasman District
and Nelson City Councils, held on 6 July 2021, as a true and correct record.
|
|
Edgar/Bryant Carried
|
6. Port Nelson Limited
- six-monthly strategic presentation
Document number R26283
|
Paul Zealand, Board member, and Hugh Morrison, Chief
Executive Officer of Port Nelson gave a six-monthly strategic presentation.
They provided a PowerPoint presentation (A2777569).
Mr Morrison answered questions about health and safety
measures, port noise monitoring, COVID-19 vaccination rates and shipping
delays.
|
|
Attachments
1 A2777569 - Port
Nelson Ltd – Six-monthly presentation - PowerPoint 2Nov2021
|
The meeting was adjourned from
10.13a.m. until 10.19a.m.
Attendance: Tasman District
Councillor T Walker joined the meeting at 10.24a.m.
7. Nelson Airport
Limited - six-monthly strategic presentation
Document number R26284
|
Paul Steere, Board Chair, and Mark Thompson, Chief
Executive Officer, gave a six-monthly strategic presentation. They provided a
PowerPoint presentation (A2777577).
Mr Steere answered questions about the in-house fire
rescue service, the perimeter fence, planned measures if passenger numbers
were to fall, changes to car parking, COVID-19 vaccination compliance and
staff morale.
|
|
Attachments
1 A2777577 - Nelson
Airport Ltd – Six-monthly presentation - PowerPoint - 2Nov2021
|
8. Tasman Bays Heritage
Trust – six-monthly strategic presentation
Document number R24775
|
Olivia Hall, Chair of the Tasman Bays Heritage Trust, and
Lucinda Blackley-Jimson, Chief Executive of the Nelson Provincial Museum, gave
a six-monthly strategic presentation. They provided a PowerPoint presentation
(A2777553).
Ms Blackley-Jimson answered questions about the Archive
Research and Collections (ARC) facility.
|
|
Attachments
1 A2777553 - Tasman
Bays Heritage Trust – Six-monthly presentation - PowerPoint 2Nov2021
|
9. Future Development
Strategy 2022 - Governance structure to oversee the Special Consultative
Procedure
Document number R26348, agenda
pages 11 - 19 refer.
Nelson City Group Manager
Environmental Management, Clare Barton, supported by Tasman District Growth
Coordinator, Jacqui Deans, presented the report.
Ms Barton and Ms Deans answered
questions about the engagement process with iwi regarding Mātauranga
Māori appointments.
|
Councillor Bryant, seconded by Councillor Edgar, moved
the following motion:
|
|
|
That the Joint Committee
of Tasman District and Nelson City Councils
1. Receives the report
Future Development Strategy 2022 - Governance structure to oversee the
Special Consultative Procedure (R26348)
and its attachment (A2772759); and
2. Agrees to appoint a Subcommittee to oversee the Special
Consultative Procedure for the draft Future Development Strategy 2022; and
3. Agrees that it
would be appropriate for the Subcommittee to have the skills and experience
relating to Mātauranga Māori; and
4. Notes that officers
will be preparing a report for a meeting with Iwi Chairs seeking their views
on the appointment process for up to three Mātauranga Māori
representatives to the Subcommittee and that the outcomes of that discussion
will be reported back to the next Joint Committee in 2022; and
5. Agrees that the Subcommittee is made up of three Elected
Members of each Council; being the Mayors, Deputy Mayors, Cr Kit Maling (for
TDC) and Cr McGurk (for NCC), and up to three Mātauranga
Māori representatives to be confirmed at the next Joint Committee meeting; and
6. Adopts the draft Terms of Reference for the Subcommittee,
as attached (A2772759); and
7. Notes
the Subcommittee will cease to exist once the Nelson Tasman Future
Development Strategy 2022 is adopted.
|
During debate, with the agreement
of the mover and seconder, clause 5 was amended, removing the names of
individual councillors, as it was agreed each Council would decide who their
representatives are and for the Joint Committee to confirm this at the first
meeting in 2022.
The motion was put.
|
Resolved JC/2021/015
|
|
|
That the Joint Committee
of Tasman District and Nelson City Councils
1. Receives the report
Future Development Strategy 2022 - Governance structure to oversee the
Special Consultative Procedure (R26348)
and its attachment (A2772759); and
2. Agrees to appoint a
Subcommittee to oversee the Special Consultative Procedure for the draft Future
Development Strategy 2022; and
3. Agrees
that it would be appropriate for the Subcommittee to have the skills and
experience relating to Mātauranga Māori; and
4. Notes
that officers will be preparing a report for a meeting with Iwi Chairs
seeking their views on the appointment process for up to three
Mātauranga Māori representatives to the Subcommittee and that the
outcomes of that discussion will be reported back to the next Joint Committee
in 2022; and
5. Agrees that the
Subcommittee is made up of three Elected Members of each Council; including
its Mayor, Deputy Mayor and one other member, and up to three Mātauranga Māori representatives to be confirmed at the next Joint
Committee meeting; and
6. Adopts the draft
Terms of Reference for the Subcommittee, as attached (A2772759); and
7. Notes
the Subcommittee will cease to exist once the Nelson Tasman Future
Development Strategy 2022 is adopted.
|
|
Bryant/Edgar Carried
|
10. Exclusion
of the Public
|
Resolved JC/2021/016
|
|
|
That the Joint Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Her Worship the Mayor/Bryant Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Joint Council Controlled Organisations -
Matters for Statement of Expectation (Tasman Bays Heritage Trust, Port
Nelson, Nelson Airport) 2022-23
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(b)(i)
To protect
information where the making available of the information would disclose a
trade secret
· Section 7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
The meeting went into confidential session at 11.49a.m
and resumed in public session at 12.16p.m.
11. Restatements
It was resolved while the public was
excluded:
|
1
|
CONFIDENTIAL:
Joint Council Controlled Organisations -
Matters for Statement of Expectation (Tasman Bays Heritage Trust, Port
Nelson, Nelson Airport) 2022-23
|
|
|
That
the Joint Committee of Tasman District and
Nelson City Councils
4. Agrees
that Report R26337 and the decision be made publicly available once the
completed Statements of Expectation are made available on the Tasman District
Council and Nelson City Council websites.
|
KARAKIA WHAKAMUTUNGA
There being no further business the meeting ended at 12.17p.m.
Confirmed as a correct record of proceedings by resolution
on (date):
Joint Committee of Tasman District and Nelson City
Councils Minutes - 8 March 2022
Present: His
Worship the Mayor of Tasman T King (Chairperson), Tasman District Councillors S
Bryant, C Butler, B Dowler, C Hill, C MacKenzie, K Maling, D Ogilvie, T Tuffnell,
A Turley and D Wensley
Her
Worship the Mayor of Nelson R Reese (Co-Chairperson) and Nelson City Councillors
Y Bowater, T Brand, M Courtney, J Edgar, K Fulton, M Lawrey, B McGurk, G Noonan,
R O'Neill-Stevens, P Rainey, R Sanson and T Skinner
In
Attendance: Tasman District Council Community Infrastructure
Group Manager (R Kirby) and Service and Strategy Group Manager (S Edwards)
Nelson
City Council Chief Executive (P Dougherty), Group Manager Environmental
Management (C Barton), Team Leader Governance (R Byrne), Governance Adviser (K
Mclean) and Governance Support Officer (A Bryce-Neumann),
Apologies :
Tasman District Councillor T
Walker
A Karakia Timatanga was given.
1. Apologies
|
Resolved JC/2022/001
|
|
|
That the Joint Committee
1. Receives
and accepts the apology from Tasman District Councillor T Walker.
|
|
Turley/McGurk Carried
|
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interest Register.
There were no interests
declared.
4. Public Forum
There was no public forum.
5. Nelson Tasman Future
Development Strategy
Document number R26543, agenda
pages 6 - 199 refer.
Tasman
District Council Urban Growth Coordinator, Jacqui Deans, and Nelson City
Council Senior Analyst – City Development, Chris Pawson presented the
report. Ms Deans noted that they had worked closely with iwi, stakeholders and
Elected Members. She confirmed that they had undertaken the first round of
engagement in October 2021 and that the upcoming consultation period would
start on 14 March.
Ms Deans
clarified the two stage process undertaken for the site assessment, noting that
opportunities and constraints were analysed for the whole region and draft
outcomes were workshopped with iwi, stakeholders and the community. She advised
that the second stage of the process was based on the multi criteria assessment
analysis (MCA), noting that 200 sites in Nelson Tasman were assessed through
the MCA process.
Mr Pawson
noted an additional clause in the recommendation to allow the Tasman District
and Nelson City Council Mayor’s to confirm the iwi representatives, no
nominations had been received to date. He spoke about the Significance and
Engagement Policy, noting that if they received any significant submission on
the alternative spatial growth patterns they would need to assess these against
both Council’s Significance and Engagement policy’s.
Attendance: Nelson City
Councillor Pete Rainey left the meeting at 10.26a.m.
The meeting adjourned from
10.30a.m. until 10.40a.m.
Attendance: Nelson City
Councillor Pete Rainey returned to the meeting at 11.06a.m.
Mr Pawson and Ms Deans answered
questions about engagement with Hapu, treatment of customary title, zoning,
online promotion, transport network, timelines, biodiversity, community
meetings/webinars, typology, sustainability, greenhouse gas emissions, the
removal of Hira and climate change.
Tasman District Councillor Dana
Wensley foreshadowed that she would move the officers’ recommendation
should the Motion on the table be lost.
With the agreement of the mover
and seconder, additional clauses were included to allow for alternative members
to be appointed to the Committee Subcommittee.
The meeting adjourned from
11.46a.m. until 11.50a.m.
|
Resolved JC/2022/002
|
|
|
That
the Joint Committee of Tasman District and
Nelson City Councils
1. Receives the report
Nelson Tasman Future Development Strategy (R26543) and its attachments (A2840178, A2840161); and
2. Agrees
that a Summary of Information is required for consultation on the draft
Nelson Tasman Future Development Strategy 2002 in accordance with section
83(1)(a)(ii) of the Local Government Act 2002; and
3. Agrees
that the Summary of Information contained in the Nelson Tasman Future
Development Strategy 2022 Statement of Proposal (A2840178) is a fair
representation of the matters in the draft Strategy, with the removal of any
references to growth at Hira, and is in an appropriate form to assist
the consultation process in accordance with section 83AA of the Local
Government Act 2002; and
4. Approves
the amended draft Nelson Tasman Future Development Strategy 2022 (A2840178) for consultation, with the removal of any
references to growth at Hira; and
5. Approves
the consultation approach (set out in attachment 1 A2840178) and agrees:
(a)
the approach includes sufficient steps to ensure the Summary of Information
contained in the Statement of Proposal will be widely accessible and will be
publicised in a manner appropriate to its purpose and significance; and
(b)
the approach will result in the Summary of Information contained in the
Statement of Proposal being as widely publicised as is reasonably practicable
as a basis for consultation; and
6. Adopts
the amended Nelson Tasman Future Development Strategy 2022 Statement of
Proposal (containing the Summary of Information and the draft Nelson Tasman
Future Development Strategy) in Attachment 1 (A2840178) for use in this
special consultative procedure in accordance with sections 83 and 87 of the
Local Government Act 2002; and
7. Approves
the commencement of a special consultative procedure on the amended Statement
of Proposal in Attachment 1 (A2840178) with the consultation period to run
from 14 March to 14 April 2022; and
8. Approves
the Technical Document in Attachment 2 (A2840161), with the removal of any
references to growth at Hira, as supplementary information to be made
available to the public during the consultation period; and
9. Notes that Mayor
King of Tasman District Council is unavailable for membership to the Joint
Committee Subcommittee; and
10. Confirms the
membership of the Joint Committee Subcommittee to oversee the
Special Consultative Procedure for the Nelson Tasman Future Development
Strategy 2022:
· Councillor Stuart Bryant (TDC)
· Councillor Kit Maling (TDC)
· Councillor David Ogilvie (TDC)
· Mayor Rachel Reese (NCC)
· Councillor Judene Edgar (NCC)
· Councillor Brian McGurk (NCC)
· Up to three iwi representatives
11. Delegates to the
Tasman District and Nelson City Mayors (or their delegates) the ability to
appoint the iwi representatives to the Subcommittee to oversee the Special
Consultative Procedure for the Nelson Tasman Future Development Strategy
2022; and
12. Delegates the
Tasman District Mayor and Deputy Mayor the authority to appoint alternative
Tasman elected members to the Joint Committee Subcommittee to hear and
deliberate on the draft Future Development Strategy should the nominated
Tasman members be unavailable; and
13. Delegates the
Nelson City Mayor and Deputy Mayor the authority to appoint alternative
Nelson elected members to the Joint Committee Subcommittee to hear and deliberate on the draft Future Development Strategy
should the nominated Nelson members be unavailable; and
14. Updates the Joint
Committee Subcommittee Terms of Reference (A2772759) to reflect the
confirmed membership; and
15. Delegates to
the Tasman District and Nelson City Mayors (or their delegates) the ability
to approve any minor edits or amendments to the amended Nelson Tasman Future
Development Strategy Statement of Proposal between this meeting and the
beginning of consultation.
The Motion was put and a division was called:
|
For
Mayor
King (Chairperson)
Mayor
Reese
Cr Bryant
(Deputy)
Cr
Butler
Cr Hill
Cr
MacKenzie
Cr
Maling
Cr
Tuffnell
Cr
Bowater
Cr
Courtney
Cr Edgar
(Deputy)
Cr
Lawrey
Cr
McGurk
Cr
Noonan
Cr
Rainey
|
Against
Cr
Dowler
Cr
Ogilvie
Cr
Turley
Cr
Wensley
Cr
Brand
Cr
Fulton
Cr
O'Neill-Stevens
Cr
Sanson
Cr
Skinner
|
Abstained/Interest
|
The motion was carried 15 – 9.
|
|
Maling/Edgar Carried
|
A
Karakia Whakamutunga was given.
There being no further business the meeting ended at 12.32pm
.
Confirmed as a correct record of proceedings by
resolution on (date)
