Minutes of a meeting of the

Infrastructure Committee

Te Kōmiti Hanganga

Held in the via Zoom on Thursday 24 February 2022, commencing at 9.01a.m.

 

Present:              Cr B McGurk (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand, M Courtney, J Edgar, K Fulton, M Lawrey, R O'Neill-Stevens (Deputy Chairperson), P Rainey, R Sanson and T Skinner

In Attendance:    Group Manager Infrastructure (A Louverdis), Team Leader Governance (R Byrne), Governance Adviser (K McLean), Governance Support Officer (A Bryce-Neumann) and Youth Councillors (C Rainey and A Clarke)

Apologies :          Councillor G Noonan

 

 

Karakia and Mihi Timatanga

 

1.    Apologies

Resolved IC/2022/001

 

That the Infrastructure Committee

1.        Receives and accepts the apology from Councillor G Noonan.

McGurk/Lawrey                                                                             Carried

2.       Confirmation of Order of Business

There were no changes to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

There was no public forum.

5.       Confirmation of Minutes

5.1      18 November 2021

Document number M19084, agenda pages 8 - 14 refer.  

Resolved IC/2022/002

 

That the Infrastructure Committee

1.    Confirms the minutes of the meeting of the Infrastructure Committee, held on 18 November 2021, as a true and correct record.

Courtney/Sanson                                                                          Carried

6.       Chairperson's Report

Document number R26616

There was no Chairperson’s report.

 

7.       Waimea Road/Hampden Street (west) intersection feedback

Document number R24828, agenda pages 15 - 64 refer.

Manager Transport and Solid Waste, Marg Parfitt, presented the report, noting background and next steps in the public engagement process. She answered questions relating to the closure as well as the pedestrian crossing.

Manager Infrastructure, Alec Louverdis, answered questions and provided clarification about the legal risk, noting that the risk would be mitigated through public consultation. He confirmed that staff time would be minimal should Elected Members approve that consultation be undertaken.

7.       Exclusion of the Public

Resolved IC/2022/003

 

That the Infrastructure Committee


1.    Excludes the public from the following parts of the         proceedings of this meeting.


2.    The general subject of each matter to be considered            while the public is excluded, the reason for passing         this resolution in relation to each matter and the         specific grounds under section 48(1) of the Local         Government Official Information and Meetings Act         1987 for the passing of this resolution are as follows:

Edgar/McGurk                                                                                Carried

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

 

7

Waimea Road/Hampden Street (west) intersection feedback

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(g)

     To maintain legal professional privilege

 

The meeting went into confidential session at 9.38am and resumed in public session at 10.07am.

The meeting was adjourned from 10.07am until 10.24am.

The Committee agreed (with permission from the mover/seconder) that clause 4 be removed and clause 5 be amended to reflect the engagement of community views.  

Resolved IC/2022/004

 

That the Infrastructure Committee

1.    Receives the report Waimea Road/Hampden Street (west) intersection feedback  (R24828) and its attachments (A2476129 , A2779496, A2779688 and A2779811); and

2.    Determines that there is sufficient information available from the feedback and monitoring process on the Waimea Road and Hampden Street (west) intersection trial summarised in this report (R24828) to enable the Council to seek community views on a proposal to close the intersection to vehicular traffic by determining under section 319(1)(f) of the Local Government Act 1974 that part of Hampden Street is footpath; and

3.    Determines under section 342(1)(b) of the Local Government Act 1974, that the intersection of Waimea Road and Hampden Street (West) should be temporarily closed to traffic until a decision has been made on the proposal to close the intersection to vehicular traffic long term by determining under section 319(1)(f) of the Local Government Act 1974 that part of Hampden Street is footpath; and  

4.    Notes a report summarising the community views of the proposal will be brought back to a future Committee for decision.

O'Neill-Stevens/McGurk                                                                 Carried

 

8.       Nelson Tasman Regional Landfill Business Unit 2022/23 Business Plan

Document number R26208, agenda pages 65 - 96 refer.

Manager Infrastructure, Alec Louverdis presented the report. Nelson Tasman Regional Landfill Business Unit Board Chair (Councillor Judene Edgar) spoke to the Business Plan and General Manager Regional Services, Nathan Clarke, answered questions about fee increase, staffing, monitoring and reduced emissions.

Resolved IC/2022/005

 

That the Infrastructure Committee

1.    Receives the report Nelson Tasman Regional Landfill Business Unit 2022/23 Business Plan (R26208) and its attachments (A2808346 and A2796488); and

2.    Provides feedback to the Nelson Tasman Regional Landfill Business via the General Manager on the draft Nelson Tasman Regional Landfill 2022/23 Business Plan (A2796488).

Skinner/Courtney                                                                          Carried

 

 

The meeting was adjourned from 11.26am until 11.36am.  

9.       Submission to Ministry for the Environment Te kawe i te haepapa para: Taking responsibility for our waste: Proposals for a new waste strategy; Issues and options for new waste legislation

Document number R26478, agenda pages 97 - 114 refer.

Manager Transport and Solid Waste, Margaret Parfitt, presented the report and answered questions about low waste, reduction of waste, soft plastic and recycling. 

Resolved IC/2022/006

 

That the Infrastructure Committee

1.    Receives the report Submission to Ministry for the Environment Te kawe i te haepapa para: Taking responsibility for our waste: Proposals for a new waste strategy; Issues and options for new waste legislation (R26478) and its attachment A2796115; and

2.    Approves retrospectively the submission to the Ministry for the Environment Te kawe i te haepapa para feedback (A2796115) signed by the Infrastructure Committee Chair.

Edgar/Skinner                                                                              Carried

 

10.     Infrastructure Fees and Charges 2022-2023

Document number R26495, agenda pages 115 - 121 refer.

Manager Transport and Solid Waste, Margaret Parfitt, presented the report and answered questions about cost recovery, solid waste, greenwaste and hazardous disposal.   

Resolved IC/2022/007

 

That the Infrastructure Committee

1.    Receives the report Infrastructure Fees and Charges 2022-2023 (R26495) and its attachment (A2770688); and

2.    Approves an increase of 15% to Solid Waste refuse charges, 10% to greenwaste charges, and increased charges for hazardous disposal, at the Nelson Waste Recovery Centre as per Attachment (A2770688 of Report R26495), effective 1 July 2022.

Sanson/O'Neill-Stevens                                                                 Carried

 

11.     Infrastructure Quarterly Report

Document number R26434, agenda pages 122 - 170 refer.

Manager Capital Projects, Lois Plum, presented the report. She along with Manager Utilities, David Light, and Manager Transport and Solid Waste, Margaret Parfitt, answered questions about planting requirements, the NWWTP resource consent renewal, Maitai Dam and inner city recycling bins.

Recommendation

 

That the Infrastructure Committee

1.    Receives the report Infrastructure Quarterly Report (R26434) and its attachments (A2830037, A2830767).

 

Recommendation to Council IC/2022/008

 

That the Council

1.    Approves bringing forward budgeted capital funding of $3,205,600 from 2022/2023 to 2021/2022, to allow early completion of the Awatea Place wastewater pump station project in 2022/23; and

2.    Approves unbudgeted additional capital funding of $964,000 for the Rutherford Street Stormwater upgrade project to allow award of a tender, following Tenders Subcommittee approval, ahead of the approval of the Annual Plan, noting that this amount has been included in the 2022/23 Annual Plan.

McGurk/Sanson                                                                            Carried

       

12.     Exclusion of the Public

         

          Prior to moving into the confidential session, the Chairperson asked that all present for the confidential session confirm that they were in a confidential space where they could not be overseen or overheard. All confirmed this was the case at 12.11pm.

Resolved IC/2022/009

 

That the Infrastructure Committee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Edgar/O'Neill-Stevens                                                                   Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Infrastructure Status Report  - Confidential

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

The meeting went into confidential session at 12.11pm and resumed in public session at 2.14pm.

 

Karakia Whakamutanga

 

13.     Restatements

 

It was resolved while the public was excluded:

 

1

CONFIDENTIAL: Infrastructure Status Report  - Confidential

 

1.     Receives the report Infrastructure Status Report  - Confidential (R26597) and its attachment (A1150333).

 

 

 

 

 

 

 

 

 

 

 

 

There being no further business the meeting ended at 2.15pm.

 

   Confirmed as a correct record of proceedings by resolution on 31 March 2022.

Resolved IC/2022/015

 

That the Infrastructure Committee

1.     Confirms the minutes of the meeting of the Infrastructure Committee, held on 24 February 2022, as a true and correct record.