Minutes of a meeting of the

Nelson City Council

Te Kaunihera o Whakatū

Held via Zoom on Thursday 17 February 2022, commencing at 9.05a.m.

 

Present:              Her Worship the Mayor R Reese (Chairperson), Councillors Y Bowater, T Brand, M Courtney, J Edgar (Deputy Mayor), K Fulton, M Lawrey, R O'Neill-Stevens, B McGurk, G Noonan, P Rainey, R Sanson and T Skinner

In Attendance:    Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald) Team Leader Governance (R Byrne) and Governance Support Officer (A Bryce-Neumann)

Apologies :          Nil                                                                                                               

 

Karakia and Mihi Timatanga

1.       Apologies

Nil                                                                                                        

2.       Confirmation of Order of Business

Due to time constraints for Elected Members the order of business was amended, to move into the Confidential session following Item 7 on the Agenda.                            

 

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

4.1.     Henry Hudson from Nelson Citizens Alliance  

Document number R26544

Henry Hudson, representing Nelson Citizens Alliance, spoke about Three Waters and asked questions on legal advice, consultation and governance. His speaking notes were tabled (A2850450).

4.2.     Bevan Woodward from Bicycle Nelson Bays  

Document number R26600

Bevan Woodward, from Bicycle Nelson Bays, invited Elected Members to join Bicycle Nelson Bays on a cycle tour of Nelson to show them how people in Nelson experience the City on their daily ride and to identify areas that, for low cost, could make Nelson’s streets safer.  

  4.3    Trafinz from Robyn Denton

Robyn Denton, member of the Trafinz Board presented two awards to Nelson City Council, supported by a PowerPoint presentation (tabled A2840314). The New Zealand Local Authority Traffic Institute or Trafinz represented local authority views on road safety and traffic management in New Zealand). The awards were:

·         Trafinz Sustainability Award  - Winner - Innovating Streets  - Nelson South

·         Trafinz Sustainability Merit Award - Pedalling Equity: New Zealand’s first Bike Library trial for Intermediate aged children

Her Worship the Mayor Reese acknowledged transport lead Marg Parfitt noting the outcome was due to her dedication and passion for sustainable transport. Group Manager Infrastructure, Alec Louverdis, reiterated that Ms Parfitt’s calibre and commitment to Council’s strategies was unrelenting, and she led this from the front.  The Chair of the Infrastructure Committee said that receiving an award from Trafinz  was recognition from one’s peers and most worthy, most valuable and most acknowledged.  

 

Public Forum Tabled documents:

 

Attachments

1    A2850450 Henry Hudson speaking notes

2    A2840314  Robyn Denton TRAFINZ Leadership Award Powerpoint

 


 

5.       Confirmation of Minutes

5.1      8 December 2021

Document number M19154, agenda pages 8 - 45 refer.

Resolved CL/2022/001

 

That the Council

1.    Confirms the minutes of the meeting of the Council, held on 8 December 2021, as a true and correct record.

Her Worship the Mayor/McGurk                                                     Carried

  

6.       COVID-19 Impacts on capital work programme and budgets: Way Forward (Agenda item 7)

Document number R26496, agenda pages 48 - 58 refer.

Group Manager Infrastructure, Alec Louverdis, presented the report noting the reference to 2020/21 in Recommendation 3 should read 2021/22.

Resolved CL/2022/002

 

That the Council

1.    Receives the report COVID-19 Impacts on capital work programme and budgets: Way Forward  (R26496) and its attachment (A2827529); and

2.    Notes and acknowledges the challenges COVID-19 has brought to date and will continue to have on the successful delivery of the capital works programme and associated budgets; and  

3.    Notes the unbudgeted provision of $1 Million capital expenditure in the 2021/22 financial year to cater for any COVID-19 project related increases that may result in 2021/22; and 

4.    Approves, subject to the approval of the 2022/23 Annual Plan, the following COVID-19 streamlined mitigation measures to support the delivery of the capital works programme going forward, effective 1 July 2022:

-   An On-call COVID-19 fund of $1.8 Million in the 2022/23 financial year delegated to the Tenders Subcommittee to manage any COVID-19 project related increases as-and-when they arise; 

-   Amends the Tenders Subcommittee delegations to include the approval of tenders and additional expenditure, if required, from the On-call COVID-19 fund with reporting of decisions to Council as per A2827529 of Report R26496 (subject to any minor amendments by the Mayor and Chief Executive); and

5.    Agrees on the principle that any project is confirmed to be within budget up to a maximum of 10% above approved budgets provided that any overspend up to the 10% be managed within existing activity budgets; and

6.    Notes that updates on the effectiveness of the new measures will be provided to Council via the Audit, Risk and Finance Subcommittee on a quarterly basis; and

7.    Agrees that all approved COVID-19 streamlined mitigation measures be reassessed in 12 months and presented back to Council by June 2023, to ascertain the success or otherwise of the measures that will allow a decision on whether the streamlined approach should continue, change, or stop.

McGurk/Edgar                                                                               Carried

 

7.       Exclusion of the Public

Resolved CL/2022/003

 

That the Council

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:  

Her Worship the Mayor/O'Neill-Stevens                                          Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Council Meeting - Confidential Minutes - 8 December 2021

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

2

Recommendations from Committees

Chief Executive Employment Committee - 25 January 2022

Chief Executive's Performance Report 2020/21

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

The meeting went into confidential session at 10.04a.m. and resumed in public session at 11.16a.m.

The meeting adjourned from 11.16a.m. to 11.30a.m.

8.       Mayor's Report  (Agenda Item 6)

Document number R26566, agenda pages 46 - 47 refer.

Her Worship the Mayor Reese presented her report.  

 

 

Resolved CL/2022/004

 

That the Council

1.    Receives the report Mayor's Report (R26566).

Her Worship the Mayor/O'Neill-Stevens                                          Carried

 

9.       Time Limit Parking Infringement Discount Removal

Document number R26211, agenda pages 59 - 65 refer.

Manager Consents and Compliance, Mandy Bishop, presented the report.

 

Resolved CL/2022/005

 

That the Council

1.    Receives the report Time Limit Parking Infringement Discount Removal (R26211); and

2.    Approves discontinuing the $3 discount on parking infringement fees if paid within 14 days, effective for infringement notices issued on 1 March 2022; and

3.    Confirms that parking infringement fees are as prescribed in Schedule 1B to the Land Transport (Offences and Penalties) Regulations 1999 and no lesser amount is fixed, effective on 1 March 2022; and

4.    Confirms that in accordance with Council’s Significance and Engagement Policy, public consultation to remove the discount is not required.

Sanson/Noonan                                                                            Carried

 

10.     Submission on Te Ara Paerangi Future Pathways Green Paper (Item 8 of the Agenda)

Document number R26514, agenda pages 66 - 74 refer.

Economic and Policy Adviser, Gareth Power Gordon presented the report and advised that since the Agenda had been distributed feedback had been received from Wakatu Incorporation. Referring to page 72 of the Agenda, Wakatu Incorporation had requested a minor amendment when recognising iwi partnership that Council include other organisations that Council worked with. 

In response to questions Mr Power Gordon  confirmed that to date neither Tasman District Council nor Taituarā had submitted to the paper, noting that Council’s submission was broadly in line with the regional government submission.  

Resolved CL/2022/006

 

That the Council

1.    Receives the report Submission on Te Ara Paerangi Future Pathways Green Paper (R26514) and its attachment (A2816170); and

2.    Approves, the updated draft submission on Te Ara Paerangi Future Pathways Green Paper (A2816170).

Skinner/Courtney                                                                          Carried

      

Karakia Whakamutanga

 

11.     Restatements

 

It was resolved while the public was excluded:

 

1

Recommendation from Committee:

Chief Executive's Performance Report 2020/21

 

3.     Agrees that Report (R26460), Attachment (A2838234) and the decision remain confidential at this time.

 

 

There being no further business the meeting ended at 11.45a.m.

 

Confirmed as a correct record of proceedings by resolution on 10 May 2022. 

Resolved CL/2022/039

 

That the Council

1.     Confirms the minutes of the meeting of the Council, held on 17 February 2022, as a true and correct record.