Notice of the Ordinary meeting of
Chief Executive Employment Committee
Te Kōmiti Taimahi Tumuaki
|
Date: Tuesday
22 February 2022
Time: 2.00p.m.
Location: via
Zoom
|
Agenda
Rārangi take
Chairperson Her
Worship the Mayor Rachel Reese
Deputy
Mayor Cr
Judene Edgar
Members Cr
Gaile Noonan
Cr
Pete Rainey
Quorum 2 Pat
Dougherty
Chief Executive
Nelson City Council Disclaimer
Please note that the contents of these
Council and Committee agendas have yet to be considered by Council and officer
recommendations may be altered or changed by the Council in the process of
making the formal Council decision. For enquiries call (03) 5460436.
Chief Executive Employment
Committee
Areas of
Responsibility:
·
To develop recommended Key Performance Indicators in consultation
with the Chief Executive
·
To review and monitor the Chief Executive’s performance
·
To review the Chief Executive’s remuneration
·
To address any employment related issues as may from time to time
arise between the Chief Executive and Council
Powers to
Recommend:
·
To recommend to Council a performance agreement between the Chief
Executive and Council
·
To recommend to Council the outcome of an externally facilitated
performance review involving the whole of Council
·
To recommend to Council any personal development opportunities
for the Chief Executive
·
To review annually the Chief Executive’s remuneration and
make recommendations to Council
·
To recommend to Council any action arising from employment
related issues
Chief Executive Employment Committee
22
February 2022
Page
No.
Karakia
and Mihi Timatanga
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 21
September 2021 7 - 10
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the meeting
of the Chief Executive Employment Committee, held on 21 September 2021, as a
true and correct record.
|
5.2 25
January 2022 11 - 15
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the meeting
of the Chief Executive Employment Committee, held on 25 January 2022, as a
true and correct record.
|
6. Mayor's Report
A verbal update will be provided
at the meeting.
Confidential Business
7. Exclusion of the Public
Recommendation
|
That
the Chief Executive Employment Committee
1.
Confirms, in
accordance with sections 48(5) and 48(6) of the Local Government Official
Information and Meetings Act 1987, that Paul Bell of Intepeople remain after
the public has been excluded, for the Confidential agenda, as he has
knowledge relating to the Chief Executive’s employment that will assist
the meeting.
|
Recommendation
That the Chief
Executive Employment Committee
1.
Excludes the
public from the following parts of the proceedings of this meeting.
2.
The general subject of each matter to be
considered while the public is excluded, the reason for passing this resolution
in relation to each matter and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee Meeting - Confidential
Minutes - 21 September 2021
|
Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
2
|
Chief
Executive Employment Committee Meeting - Confidential Minutes - 25 January
2022
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
3
|
Mayor's Report
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
4
|
People
Metrics for quarter ending 30 September 2021
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
5
|
People Metrics for quarter ending 31 December 2021
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
6
|
Exit
Survey Summary for 1 July 2021 to 31 December 2021
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section 7(2)(c)(i)
To protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the supply
of similar information or information from the same source and it is in the
public interest that such information should continue to be supplied
|
|
7
|
Chief Executive's Remuneration Review 2021
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
8
|
Chief Executive's
Draft Performance Agreement and Key Performance Indicators for 2021/22
|
Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
Karakia
Whakamutanga
Chief Executive Employment
Committee Minutes - 21 September 2021
Present: Her
Worship the Mayor R Reese (Chairperson), Councillors J Edgar, G Noonan and P
Rainey
In
Attendance: Chief Executive (P Dougherty), Manager People and
Capability (S Vincent), Team Leader Governance (R Byrne) and External Adviser
(P Bell).
Apologies : Nil
1. Apologies
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 27
July 2021, agenda pages 6 - 10 refer.
|
Resolved CEE/2021/023
|
|
|
That the Chief Executive
Employment Committee
1. Confirms
the minutes of the meeting of the Chief Executive Employment Committee, held
on 27 July 2021, as a true and correct record.
|
|
Her Worship the Mayor/Rainey Carried
|
The meeting adjourned from 2.10p.m.
to 2.12p.m.
6. Exclusion
of the Public
Paul Bell, of Intepeople, was in
attendance for the Confidential session to answer questions and, accordingly,
the following resolution was required to be passed:
|
Resolved CEE/2021/024
|
|
|
That
the Chief Executive Employment Committee
1. Confirms, in accordance with
sections 48(5) and 48(6) of the Local Government Official Information and
Meetings Act 1987, that Paul Bell of Intepeople remain after the public has
been excluded, for the Confidential agenda, as he has knowledge relating to the
Chief Executive’s employment that will assist the meeting.
|
|
Her Worship the Mayor/Edgar Carried
|
|
Resolved CEE/2021/025
|
|
|
That the Chief Executive
Employment Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Her Worship the Mayor/Edgar Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee
Meeting - Confidential Minutes - 27 July 2021
|
Section 48(1)(a)
The public conduct of this matter would
be likely to result in disclosure of information for which good reason exists
under section 7.
|
The withholding of the information is
necessary:
· Section 7(2)(a)
To
protect the privacy of natural persons, including that of a deceased person
|
|
2
|
People and Capability Annual Report 2020-2021
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
3
|
Chief Executive's Performance Report -
end of year self-review
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
4
|
Chief Executive Key Performance Indicators 2021/22
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
The meeting went into confidential
session at 2.13pm and resumed in public session at 4.27p.m.
7. Restatements
It was resolved while the public was
excluded:
|
1
|
CONFIDENTIAL: People and
Capability Annual Report 2020-2021
|
|
|
1. Agrees
that the Report (R26024); and its attachment (A2705390) remain confidential
at this time.
|
|
2
|
CONFIDENTIAL: Chief
Executive's Performance Report - end of year self-review
|
|
|
1. Approves
that Report (R26240), it’s attachments (A2422056, A2748013, A2748015 and A2748016) and the decision be excluded from public release at this
time.
|
There being no further business the meeting ended at 4.27p.m.
Confirmed as a correct record of proceedings by
resolution on (date)
Chief Executive Employment Committee Minutes - 25
January 2022
Present: Her
Worship the Mayor R Reese (Chairperson), Councillors J Edgar, G Noonan and P
Rainey
In
Attendance: Chief Executive (P Dougherty), Roger Ball
(Support for CE) and Team Leader Governance (R Byrne)
Apologies : Nil
Karakia
and Mihi Timatanga
1. Apologies
2. Confirmation of
Order of Business
There was no change
to the order of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 21 September 2021, agenda
pages 5 - 8 refer.
It was noted that Deputy Mayor Judene Edgar was not
recorded as present, the minutes were updated to correct the error.
That the
Chief Executive Employment Committee
|
Resolved CEE/2022/001
|
|
|
That the Chief Executive
Employment Committee
1. Confirms
the amended minutes of the meeting of the Chief Executive Employment
Committee, held on 21 September 2021, as a true and correct record.
|
|
Her Worship the Mayor/Edgar Carried
|
6. Chairperson's Report
Document number R26454
|
Her Worship the Mayor advised that there were some steps
to work through in relation to finalising the Chief Executive’s
performance review, remuneration review and 2021/22 KPIs, along with the five
year contract review.
The meeting adjourned from 2.10pm to 2.22pm.
|
7. Exclusion of the
Public
The Chief Executive advised that Roger
Ball was present as his support person when considering Item 3 on the Confidential
Agenda (Chief Executive’s Performance Review Report).
Her Worship the Mayor asked Mr
Ball to confirm that he understood the confidential nature of the meeting and
that what was discussed would stay within the room. Mr Ball confirmed his
understanding.
|
Resolved CEE/2022/002
|
|
|
1. Confirms, in accordance with
sections 48(5) and 48(6) of the Local Government Official Information and
Meetings Act 1987, that Roger Ball remain after the public has been excluded
as he was the support person for the Chief Executive in relation to the Chief
Executive’s Performance Review Report; and
2. Excludes the public from the
following parts of the proceedings of this meeting.
3. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Her Worship the Mayor/Edgar Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee
Meeting - Confidential Minutes - 21 September 2021
|
Section 48(1)(a)
The public conduct of this matter would
be likely to result in disclosure of information for which good reason exists
under section 7.
|
The withholding of the information is
necessary:
· Section 7(2)(a)
To
protect the privacy of natural persons, including that of a deceased person
|
|
2
|
Chairperson's Report
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
3
|
Chief Executive's Performance Review
Report
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
The meeting went into confidential
session at 2.27p.m. and adjourned at 4.07pm.
The meeting reconvened in confidential session on
Monday 14 February 2022 at 2.00p.m., and reconvened in public session at 3.28pm.
Karakia
Whakamutunga
8. Restatements
It was resolved while the public was
excluded:
|
2
|
CONFIDENTIAL: Chief
Executive's Performance Review Report
|
|
|
1. Agrees that Report (R26460), Attachment
(A2838234) and the decision remain confidential at this time.
|
There being no further business the meeting ended at 3.28p.m.
Confirmed as a correct record of proceedings by
resolution on (date)
