Minutes of a meeting of the

Strategic Development and Property Subcommittee 

Te Kōmiti Āpiti, Rautaki / Rawa

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson on Friday 3 December 2021, commencing at 1.03p.m.

Present:              Cr G Noonan (Chairperson), Her Worship the Mayor R Reese, T Brand, T Skinner, Mr J Murray (via Zoom) and Mr J Peters

In Attendance:    Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison), Governance Adviser (J Brandt) and Governance Support Officer (A Bryce-Neumann)

Apologies:           Councillors Y Bowater, T Skinner (lateness/other Council business)

Karakia and Mihi Timatanga

1.       Apologies

Resolved SDAP/2021/055
	That the Strategic Development and Property Subcommittee 1. Receives and accepts an apology from Councillor Bowater for attendance and from Councillor Skinner for lateness (on other Council business).
Brand/Peters Carried

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

Mr Murray declared an interest in Item 7, Contingent Loan Facility – Tahuna Beach Camp Inc.

4.       Public Forum

There was no public forum.

5.       Confirmation of the 3 August 2021 Strategic Development and Property Subcommittee Minutes

Document number R26443, agenda pages 7 - 11 refer.

Resolved SDAP/2021/056
	That the Strategic Development and Property Subcommittee 1.    Confirms the minutes of the 3 August 2021 Strategic Development and Property Subcommittee meeting, as a true and correct record.
Her Worship the Mayor/Brand Carried

6.       Chairperson's Report

Document number R26449

There was no Chairperson’s report.

7.       Contingent Loan Facility - Tahuna Beach Camp Inc.

Document number R26426, agenda pages 12 - 21 refer.

Attendance: Mr Murray left the meeting at 1.06p.m., as he had previously declared an interest in this item. He took no part in discussion or voting on the matter.

Group Manager Corporate Services, Nikki Harrison, presented the report. Following discussion, the end date for the loan facility was amended to 2023 in the recommendation to Council to allow for longer term impacts of COVID-19.

Resolved SDAP/2021/057
	That the Strategic Development and Property Subcommittee 1.    Receives the report Contingent Loan Facility - Tahuna Beach Camp Inc. (R26426) and its attachments (A2788674, A2788793 and A2788775);
Peters/Noonan Carried

Recommendation to Council SDAP/2021/058
	That the Council 1.    Approves an emergency contingent loan facility of up to $500,000 to be available to Tahuna Beach Camp Inc., if required due to COVID-19 impacts prior to 28 February 2023.
Peters/Noonan Carried

Attendance: Mr Murray returned to the meeting (via Zoom) at 1.15p.m.

8.       Nelson Marina s17A Governance Review

Document number R26108, agenda pages 22 - 72 refer.

Manager Nelson Marina, Nigel Skeggs, presented the report and answered questions about the consultation process and subsequent steps, supported by Group Manager Community Services, Andrew White.

The meeting was adjourned from 1.26p.m. until 1.33p.m. during which time her Worship the Mayor left the meeting.

Attendance: Her Worship the Mayor returned to the meeting at 1.40p.m.

Resolved SDAP/2021/059
	That the Strategic Development and Property Subcommittee 1.    Receives the report Nelson Marina s17A Governance Review  (R26108) and its attachment (A2764091).
Brand/Peters Carried

Recommendation to Council SDAP/2021/060
	That the Council 1.    Approves the recommendation of a Council Controlled Organisation that manages the Marina as the preferred governance model for Nelson Marina; and 2.    Approves undertaking consultation on the proposal to establish a Council Controlled Organisation as per Section 56 of the Local Government Act; and 3.    Notes that undertaking consultation on a proposal to establish a Council Controlled Organisation would require additional unbudgeted expense to a maximum of $65,000 in addition to current budget ($40,000), to formulate the required documentation and reviews for the new Council Controlled Organisation; and 4.    Approves funds, if required for undertaking consultation, to be sourced from the Marina closed account.
Brand/Peters Carried

9        Strategic Development and Property Quarterly Report to 30 September 2021

Manager Parks and Facilities, Rosie Bartlett, presented the report and answered questions. Ms Bartlett noted a correction to the resolution wording, which was missing the report title.
Resolved SDAP/2021/061
	That the Strategic Development and Property Subcommittee 2. Receives the report Strategic Develoment and Property Quarterly Report to 30 September 2021 (R26108) and its attachment (A2660062).
Murray/Brand Carried

REPORTS FROM COMMITTEES

10.     Exclusion of the Public

James Winchester and Mike Wakefield from Simpson Grierson, and Jennifer Rose from Beca were in attendance for Item 2 of the Confidential agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved SDAP/2021/062
	That the Strategic Development and Property Subcommittee 1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that James Winchesterand Mike Wakefield from Simpson Grierson, and Jennifer Rose from Beca remain after the public has been excluded, for Item 2 of the Confidential agenda (Maitai Valley Motor Camp Options), as they have knowledge that will assist the meeting.
Noonan/Brand Carried

Resolved SDAP/2021/063
	That the Strategic Development and Property Subcommittee 2. Excludes the public from the following parts of the proceedings of this meeting. 3. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Noonan/Brand Carried

1. Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Proposed Registrations of Interest Document: 258 Wakefield Quay (Anchor Building)	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h)      To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
2	Maitai Valley Motor Camp Options	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	· Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

The meeting went into confidential session at 1.50p.m. and resumed in public session at 4.16p.m.

           There being no further business the meeting ended at 4.16p.m.

Karakia Whakamutunga

Confirmed as a correct record of proceedings by resolution on 17 February 2022.

Resolved SDAP/2022/002
	That the Strategic Development and Property Subcommittee 1.     Confirms the minutes of the meeting of the Strategic Development and Property Subcommittee, held on 3 December 2021, as a true and correct record.