Joint Committee of Tasman District and Nelson City Councils
Te Kōmiti Mahi Tahi
Held via Zoom on Tuesday 2 November 2021, commencing at 9.33a.m.
Present: Her Worship the Mayor of Nelson R Reese (Chairperson), Tasman District Councillors S Bryant, C Butler, B Dowler, C MacKenzie, D McNamara, K Maling, D Ogilvie, T Tuffnell, A Turley, T Walker, D Wensley, and
Nelson City Councillors Y Bowater, T Brand, M Courtney, J Edgar, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, R Sanson and T Skinner
In Attendance: Tasman District Council Acting Chief Executive (D Bush-King), Group Manager Service and Strategy (S Edwards), Group Manager Finance (M Drummond), Group Manager Information, Science and Technology (S Manners), and
Nelson City Chief Executive (P Dougherty), Group Manager Environmental Management (C Barton), Group Manager Community Services (A White), Team Leader Governance (R Byrne) and Governance Adviser (J Brandt)
1. Apologies
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1. Receives and accepts apologies from His Worship the Mayor of Tasman Tim King and Tasman District Councillors Mark Greening and Chris Hill for attendance and for lateness from Councillor Trindi Walker. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 6 July 2021
Document number M18779, agenda pages 6 - 10 refer.
A correction was made on agenda page 7, changing ‘Urban Subcommittee’ to ‘Urban Development Subcommittee’.
6. Port Nelson Limited - six-monthly strategic presentation
Document number R26283
The meeting was adjourned from 10.13a.m. until 10.19a.m.
Attendance: Tasman District Councillor T Walker joined the meeting at 10.24a.m.
7. Nelson Airport Limited - six-monthly strategic presentation
Document number R26284
8. Tasman Bays Heritage Trust – six-monthly strategic presentation
Document number R24775
9. Future Development Strategy 2022 - Governance structure to oversee the Special Consultative Procedure
Document number R26348, agenda pages 11 - 19 refer.
Nelson City Group Manager Environmental Management, Clare Barton, supported by Tasman District Growth Coordinator, Jacqui Deans, presented the report.
Ms Barton and Ms Deans answered questions about the engagement process with iwi regarding Mātauranga Māori appointments.
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Councillor Bryant, seconded by Councillor Edgar, moved the following motion: |
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That the Joint Committee of Tasman District and Nelson City Councils 1. Receives the report Future Development Strategy 2022 - Governance structure to oversee the Special Consultative Procedure (R26348) and its attachment (A2772759); and 2. Agrees to appoint a Subcommittee to oversee the Special Consultative Procedure for the draft Future Development Strategy 2022; and 3. Agrees that it would be appropriate for the Subcommittee to have the skills and experience relating to Mātauranga Māori; and 4. Notes that officers will be preparing a report for a meeting with Iwi Chairs seeking their views on the appointment process for up to three Mātauranga Māori representatives to the Subcommittee and that the outcomes of that discussion will be reported back to the next Joint Committee in 2022; and 5. Agrees that the Subcommittee is made up of three Elected Members of each Council; being the Mayors, Deputy Mayors, Cr Kit Maling (for TDC) and Cr McGurk (for NCC), and up to three Mātauranga Māori representatives to be confirmed at the next Joint Committee meeting; and 6. Adopts the draft Terms of Reference for the Subcommittee, as attached (A2772759); and 7. Notes the Subcommittee will cease to exist once the Nelson Tasman Future Development Strategy 2022 is adopted.
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During debate, with the agreement of the mover and seconder, clause 5 was amended, removing the names of individual councillors, as it was agreed each Council would decide who their representatives are and for the Joint Committee to confirm this at the first meeting in 2022.
The motion was put.
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1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Joint Council Controlled Organisations - Matters for Statement of Expectation (Tasman Bays Heritage Trust, Port Nelson, Nelson Airport) 2022-23
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(i) To protect information where the making available of the information would disclose a trade secret · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into confidential session at 11.49a.m and resumed in public session at 12.16p.m.
11. Restatements
It was resolved while the public was excluded:
KARAKIA WHAKAMUTUNGA
There being no further business the meeting ended at 12.17p.m.
Confirmed as a correct record of proceedings by resolution on 22 March 2022:
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Resolved JC/2022/004 |
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That the Joint Committee of Tasman District and Nelson City Councils 1. Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 2 November 2021, as a true and correct record. |