Nelson Tasman Regional Landfill Business Unit
Te Rōpū ā-Rohe Ruapara, Whakatū / Te Tai o Aorere
Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Friday 8 October 2021, commencing at 10.34a.m.
Present: Nelson City Councillors J Edgar (Chairperson), M Courtney and Tasman District Councillors S Bryant and T Walker (Deputy Chairperson)
In Attendance: Nelson City Council Group Manager Infrastructure (A Louverdis), Tasman District Council Engineering Services Manager (R Kirby), General Manager Regional Sewerage and Landfill (N Clarke) and Governance Advisers (E Stephenson and K McLean)
Apology: Mr A Stephens
|
|
That the Nelson Tasman Regional Landfill Business Unit 1. Receives and accepts the apology from Mr A Stephens for attendance. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 25 June 2021
Document number M18750, agenda pages 6 - 9 refer.
|
|
That the Nelson Tasman Regional Landfill Business Unit 1. Confirms the minutes of the meeting of the Nelson Tasman Regional Landfill Business Unit, held on 25 June 2021, as a true and correct record. |
Document number R26271
7. Nelson Tasman Regional Landfill Business Unit Treasury Policy 2021 and Carbon Position
Document number R25894, agenda pages 10 - 24 refer.
Accountant, Andrew Bishop, presented the report and answered questions regarding carbon credit purchase.
It was agreed that regular reporting on buying options, credits and market activity be included in future quarterly reports. The importance of confidence in having sufficient credits to fulfil the business plan was discussed, together with the need to understand the cost base to be able to budget going forward. General Manager Regional Sewerage and Landfill, Nathan Clarke, noted his preference to continue buying credits, to give confidence that sufficient credits were held, although he felt purchasing credit options might be useful in the future.
It was confirmed that the policy was permissive of purchasing options on credits, and the Committee expressed its desire to evaluate this, therefore the words “and options” were added to clause 4, with an additional recommendation added delegating authority for minor amendments to the policy (clause 2).
It was agreed to amend the policy (paragraph 2.1.8 on agenda page 20) relating to developing and maintaining relationships with relevant council staff.
8. Nelson Tasman Regional Landfill Business Unit Annual Report 2020-21
Document number R26180, agenda pages 25 - 50 refer.
A typographical error was noted in the report, it was clarified that the figure of $757,025 net surplus, as stated in the financial chart, was the correct figure and that figure of $727,025 as stated in the report, was incorrect.
Mr Clarke answered questions regarding management costs and employee resources, construction waste separation trials, post closure provisions, timing of annual reports for waste minimisation activities, increased public facing reporting being considered when developing the next business plan, levies, recovery of deficit and progress on the consent for the new landfill.
9. Nelson Tasman Regional Landfill Business Unit Quarterly Report
Document number R26184, agenda pages 51 - 60 refer.
General Manager Regional Sewerage and Landfill, Nathan Clarke, answered questions regarding the gas supply to the hospital, stormwater consents and delays in completing the western side of the retention pond, timing of the requested review, fencing restoration to the neighbouring property and the business case for weighbridge software.
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Nelson Tasman Regional Landfill Business Unit Meeting - Confidential Minutes - 25 June 2021 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(d) To avoid prejudice to measures protecting the health and safety of members of the public |
The meeting went into confidential session at 11.50am and resumed in public session at 11.51am.
The only business transacted in confidential session was to confirm the minutes. In accordance with the Local Government Official Information and Meetings Act, no reason for withholding this information from the public exists, therefore this business has been recorded in the open minutes.
1. Confirmation of Minutes
1.1 25 June 2021
Document number M18751, agenda pages 3 - 4 refer.
|
Resolved RLBU/2021/031 |
|
|
|
That the Nelson Tasman Regional Landfill Business Unit 1. Confirms the minutes of part of the meeting of the Nelson Tasman Regional Landfill Business Unit, held with the public excluded on 25 June 2021, as a true and correct record. |
|
Walker/Courtney Carried |
|
2. Re-admittance of the Public
|
Resolved RLBU/2021/032 |
|
|
|
1. Re-admits the public to the meeting. |
There being no further business the meeting ended at 11.51am.[JB1]
Confirmed as a correct record of proceedings by resolution on 10 December 2021:
|
Resolved |
|
That the Nelson Tasman Regional Landfill Business Unit 1. Confirms the minutes of the meeting of the Nelson Tasman Regional Landfill Business Unit, held on 8 October 2021, as a true and correct record. |