Notice of the Ordinary meeting of
Chief Executive Employment Committee
Te Kōmiti Taimahi Tumuaki
|
Date: Tuesday
21 September 2021
Time: 2.00p.m.
Location: Rūma
Whakatū
Civic House
110 Trafalgar Street, Nelson
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Agenda
Rārangi take
Chairperson Her
Worship the Mayor Rachel Reese
Deputy
Mayor Cr
Judene Edgar
Members Cr
Gaile Noonan
Cr
Pete Rainey
Quorum: 2 Pat
Dougherty
Chief Executive
Nelson City Council Disclaimer
Please note that the contents of these
Council and Committee agendas have yet to be considered by Council and officer
recommendations may be altered or changed by the Council in the process of
making the formal Council decision. For enquiries call (03) 5460436.
Chief Executive Employment
Committee
Areas of
Responsibility:
·
To develop recommended Key Performance Indicators in consultation
with the Chief Executive
·
To review and monitor the Chief Executive’s performance
·
To review the Chief Executive’s remuneration
·
To address any employment related issues as may from time to time
arise between the Chief Executive and Council
Powers to
Recommend:
·
To recommend to Council a performance agreement between the Chief
Executive and Council
·
To recommend to Council the outcome of an externally facilitated
performance review involving the whole of Council
·
To recommend to Council any personal development opportunities
for the Chief Executive
·
To review annually the Chief Executive’s remuneration and
make recommendations to Council
·
To recommend to Council any action arising from employment
related issues
Chief Executive Employment Committee
21
September 2021
Page
No.
Karakia
and Mihi Timatanga
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 27 July
2021 4 - 4
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the meeting
of the Chief Executive Employment Committee, held on 27 July 2021, as a true
and correct record.
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Confidential Business
6. Exclusion of the Public
Recommendation
|
That
the Chief Executive Employment Committee
1.
Confirms, in
accordance with sections 48(5) and 48(6) of the Local Government Official
Information and Meetings Act 1987, that Paul Beelof Intepeople remain after
the public has been excluded, for the Confidential agenda, as he has
knowledge relating to the Chief Executive’s employment that will assist
the meeting.
|
Recommendation
That the Chief
Executive Employment Committee
1.
Excludes the
public from the following parts of the proceedings of this meeting.
2.
The general subject of each matter to be
considered while the public is excluded, the reason for passing this resolution
in relation to each matter and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
|
Item
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General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
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Chief Executive Employment Committee
Meeting - Confidential Minutes - 27 July 2021
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Section 48(1)(a)
The public conduct of this matter would
be likely to result in disclosure of information for which good reason exists
under section 7.
|
The withholding of the information is
necessary:
· Section 7(2)(a)
To
protect the privacy of natural persons, including that of a deceased person
·
Section 7(2)(c)(i)
To
protect information which is subject to an obligation of confidence or which
any person has been or could be compelled to provide under the authority of
any enactment, where the making available of the information would be likely
to prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
|
2
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People and Capability Annual Report 2020-2021
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Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
3
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Chief Executive's Performance Report -
end of year self-review
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Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
4
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Chief Executive Key Performance Indicators 2021/22
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Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
Karakia
Whakamutunga
Present: Councillor
J Edgar (Chairperson), Her Worship the Mayor R Reese (via Zoom), Councillor G
Noonan
In
Attendance: Chief Executive (P Dougherty), Manager People and
Capability (S Vincent) and Team Leader Governance (R Byrne ) and External
Advisor (P Bell)
Apologies : Councillor
P Rainey
Karakia
and Mihi Timatanga
1. Apologies
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Apologies
|
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Resolved CEE/2021/016
|
|
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That the Chief Executive Employment Committee
1. Receives
and accepts an apology from Councillor P Rainey.
|
|
Noonan/Edgar Carried
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2. Confirmation
of Order of Business
As she was attending the meeting
via Zoom, Her Worship the Mayor requested that Deputy Mayor Edgar chair the
meeting. Councillor Edgar assumed the Chair.
3. Interests
Councillor Noonan requested an
update to her Members’ Interest Register as follows:
· She continues to
be a member of Rotary, but is no longer President
· Add Councillor
Noonan as a Trustee of the Nelson Rotary Club Charitable Trust
No interests with items on the
agenda were declared.
4. Public Forum
4.1 Steve Cross - Consumer
Feedback on Chief Executive Performance
Document number R26084
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Mr Cross gave feedback on the Chief Executive’s
performance in the previous year, and provided his thoughts about the Whakatu
Nelson Plan and Long Term Plan.
He also spoke of his experience with the instability
information added to the Land Information Memorandum for his property and, as
a consequence, discussions with his insurers.
|
5. Confirmation of
Minutes
5.1 25
May 2021, agenda pages 6 - 9 refer.
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Resolved CEE/2021/017
|
|
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That the Chief Executive
Employment Committee
1. Confirms
the minutes of the meeting of the Chief Executive Employment Committee, held
on 25 May 2021, as a true and correct record.
|
|
Edgar/Noonan Carried
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6. Chief Executive
Performance Review – Timetable
Document number R26068
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External Advisor, Paul Bell, presented and tabled the
timetable for the Chief Executive’s performance review (attached A2713305
and A2713307).
Following discussion, Manager People and Capability,
Stephanie Vincent, advised an 18 month timeline and plan would be presented
to the September meeting, giving consideration to the Chief
Executive’s fifth anniversary and addressing the requirements under the
Local Government Act.
It was noted that the dates and makeup of feedback
sessions provided in the attachments were indicative only and subject to the
Elected Members meeting schedule and availability.
|
|
Attachments
1 A2713305 CEEC -
NCC CE Performance Review Timeline 2021 27Jul2021
2 A2713307 CEEC -
Chief Executive Employment Committee meeting plan for 2021 27Jul2021
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7. Exclusion of the
Public
Paul Bell, of Intepeople, was in
attendance for the Confidential agenda to answer questions and, accordingly,
the following resolution was required to be passed:
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Resolved CEE/2021/018
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|
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That
the Chief Executive Employment Committee
1. Confirms, in accordance with
sections 48(5) and 48(6) of the Local Government Official Information and Meetings
Act 1987, Paul Bell of Intepeople remain after the public has been excluded,
as he has knowledge relating to the Chief Executive’s employment that
will assist the meeting.
|
|
Edgar/Noonan Carried
|
|
Resolved CEE/2021/019
|
|
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That the Chief Executive
Employment Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Edgar/Noonan Carried
|
|
Item
|
General subject of each matter to be considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee
Meeting - Confidential Minutes - 25 May 2021
|
Section 48(1)(a)
The public conduct of this matter would
be likely to result in disclosure of information for which good reason exists
under section 7.
|
The withholding of the information is
necessary:
· Section 7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section 7(2)(c)(i)
To
protect information which is subject to an obligation of confidence or which
any person has been or could be compelled to provide under the authority of
any enactment, where the making available of the information would be likely
to prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
|
2
|
People Metrics for quarter ending 30 June 2021
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Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section
7(2)(c)(i)
To protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be supplied
|
|
3
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Verbal Update from the Chief Executive
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Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
The meeting went into confidential
session at 2.37p.m. and resumed in public session at 4.00p.m.
Karakia
Whakamutanga
8. Restatements
It was resolved while the public was
excluded:
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1
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CONFIDENTIAL: People Metrics
for quarter ending 30 June 2021
|
|
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That the Chief Executive Employment Committee
2. Agrees that the Report
(R26025); and its attachments (A2705383 and
A2705389) remain confidential at this time.
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Confirmed by resolution on
(date)
Resolved
