Joint Committee Minutes - 16 March
2021
Present: Her
Worship the Mayor of Nelson R Reese (Co-Chairperson), His Worship the Mayor of
Tasman T King (Chairperson), Tasman District Councillors B Dowler, C MacKenzie,
K Maling, D Ogilvie, T Tuffnell, A Turley, T Walker, and Nelson City
Councillors Y Bowater, M Courtney, J Edgar, K Fulton, B McGurk, G Noonan, R
O'Neill-Stevens, P Rainey and T Skinner
In
Attendance: Tasman District Council Chief Executive (J Dowding),
Engineering Services Manager (R Kirby), Corporate and Governance Services
Manager (M Drummond), Nelson City Council Group Manager Community Services (A
White), Group Manager Corporate Services (N Harrison), and Governance Adviser
(J Brandt)
Apologies: Tasman
District Councillors C Butler, C Hill and D Wensley; T Tuffnell for early
departure, and
Nelson
City Councillors M Lawrey, T Brand, and R Sanson; G Noonan for early departure
A Karakia Timatanga was given.
His Worship Mayor T King chaired the
meeting.
1. Apologies
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Resolved JC/2021/001
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That the Joint Committee
1. Receives
and accepts the apologies for attendance from Tasman District Councillors C Butler,
C Hill and D Wensley, and Nelson City Councillors M Lawrey, T Brand and R Sanson,
and for early departure from Nelson City Councillor G Noonan and Tasman
District Councillor T Tuffnell.
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Courtney/Turley Carried
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2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 10
November 2020
Document number M15253, agenda
pages 5 - 10 refer.
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Resolved JC/2021/002
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That
the Joint Committee of Tasman District and Nelson City Councils
1. Confirms
the minutes of the meeting of the Joint Committee of Tasman District and
Nelson City Councils, held on 10 November 2020, as a true and correct record.
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McGurk/Maling Carried
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6. Chairperson's Report
There
was no Chairperson’s report.
7. Nelson Regional
Development Agency Six Monthly Strategic Presentation
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Toni Power, Acting Chief
Executive and Sarah-Jane Weir, Acting Chair of the Nelson Regional
Development Agency (NRDA) gave their six monthly strategic presentation
(A2593621). They spoke about highlights and challenges in the face of the
COVID-19 epidemic, and plans for the next 3-5 years.
Ms Powers and Ms Weir
answered questions about the regional housing shortage, the shortage of
horticulture workers, initiatives to address these shortages; the provincial
growth fund restructure; climate change and resilience; eco tourism and
ecological restoration work; and overall regional economic recovery from the
impacts of COVID-19.
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Attachments
1 A2593621 - Nelson Regional Development Agency Six Monthly
Strategic Presentation 16Mar2021
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8 Port Nelson Ltd
six monthly strategic presentation
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Board Chair, Geoff
Dangerfield, and Port Nelson CEO, Hugh Morrison, gave a PowerPoint
presentation (A2593737).
Mr Dangerfield answered
questions about the extreme volatility in shipping movements. Mr Morrison
answered questions about the Port’s financial performance, wine
exports, international markets and net carbon.
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Attachments
1 A2593737 - Port Nelson Ltd Six Monthly Strategic
Presentation 16Mar2021
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The meeting was adjourned from
10.40a.m. to 10.45a.m.
9. Exclusion of the
Public
Nelson Airport Ltd Board of
Directors Chairperson, Paul Steere, and Interim Chief Executive, Andy Wotton,
were in attendance for Item 2 (Nelson Airport Ltd six month strategic
presentation) of the Confidential agenda to answer questions and, accordingly,
the following resolution was required to be passed:
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Resolved JC/2021/003
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That
the Joint Committee
1. Confirms, in accordance with
sections 48(5) and 48(6) of the Local Government Official Information and
Meetings Act 1987, that Paul Steere and Andy Wotton remain after the public
has been excluded, for Item 2 of the confidential agenda (Nelson Airport Ltd six
month strategic presentation), as they have knowledge that will assist the
meeting.
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McGurk/Edgar Carried
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Resolved JC/2021/004
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That the Joint Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
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Her Worship the Mayor/Bowater Carried
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Item
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General subject of each matter to be
considered
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Reason for passing this resolution in
relation to each matter
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Particular interests protected (where
applicable)
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1
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Joint Committee Meeting - Public
Excluded Minutes - 10 November 2020
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Section 48(1)(a)
The public conduct of this matter would
be likely to result in disclosure of information for which good reason exists
under section 7.
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The withholding of the information is
necessary:
· Section 7(2)(h)
To
enable the local authority to carry out, without prejudice or disadvantage,
commercial activities
· Section
7(2)(i)
To
enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
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2
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Nelson Airport Limited six month strategic
presentation
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Section 48(1)(a)
The public conduct of this matter
would be likely to result in disclosure of information for which good reason
exists under section 7
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The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section
7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
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The meeting went into confidential session at 10.46a.m.
and resumed in public session at 11.41a.m. at which time His Worship T King and
Councillor P Rainey left meeting.
Her Worship Mayor R Reese assumed
the chairing of the meeting.
10 Tasman Bays Heritage Trust
- Six Month Strategic Presentation
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Chair of the Tasman Bays
Heritage Trust, Olivia Hall, and Chief Executive of the Nelson Provincial
Museum, Lucinda Blackley-Jimson, gave a PowerPoint presentation (A2593654).
Ms Blackley-Jimson spoke about the Museum’s strategic goals and
upcoming exhibitions.
Attendance: Councillor T
Tuffnell left the meeting at 11.55a.m.
Ms Blackley-Jimson answered
questions about targeting young audiences and taking exhibitions to more
rural locations.
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Attachments
1 A2593654 - Tasman Bays Heritage Trust - Six Month
Strategic Presentation 16Mar2021
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A Karakia Whakamutunga was
given.
There being no further business the meeting ended at 12.01p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date
Item 6: Update on the
preparation of a Future Development Strategy for Nelson-Tasman
Joint Committee of Tasman District and Nelson City
Councils
6 July 2021
Report
Title: Update on the preparation of a Future Development Strategy
for Nelson-Tasman
Report Author: Jacqui
Deans - Urban Growth Co-ordinator
Gabrielle Thorpe,
Senior City Development Adviser
Report Number: R25967
1. Purpose
of Report
1.1 To
provide an update on the preparation of a Future Development Strategy for
Nelson-Tasman.
1.2 For
clarity, this report refers to Future Development Strategy (FDS) in the
following manner:
1.2.1 “FDS
2019” means the current adopted FDS prepared under the National Policy
Statement on Urban Development Capacity 2016 (NPS UDC (2016)).
1.2.2 “FDS”
means a new FDS to be developed under the National Policy Statement on Urban
Development 2020 (NPS UD).
2. Summary
2.1 The
Joint Committee of Tasman District and Nelson City Councils (Joint Committee)
adopted the Nelson-Tasman
Future Development Strategy on 26 July 2019 (FDS 2019). It sets out the
high level 30 year vision for where and how housing and business growth will be
provided for both across the Nelson Urban Area (defined then to include Nelson
and Richmond and Hope) and the wider Nelson-Tasman regions. This strategy
represented a step change in how the councils plan for the nature, direction
and sequencing of development across both regions.
2.2 A
new national policy statement, the National
Policy Statement on Urban Development 2020 (NPS UD), came into force on 20
August 2020. The NPS UD identifies Nelson-Tasman as a Tier 2 Urban Environment
and requires the councils to work together to jointly prepare and review an FDS
for the shared urban environment. A Future Development Strategy (FDS) is
required in time to inform the councils’ 2024 Long Term Plans (LTPs).
2.3 The
NPS UD also contains a number of changes for FDSs from the previous NPS UDC
(2016). The implication of these changes is that a new FDS will need to
be prepared to meet the requirements of the NPS UD with consultation on the FDS
in its entirety, by way of a special consultative procedure.
2.4 The adopted FDS 2019 can
form a starting point, but all aspects of the FDS 2019 will need to be assessed
in light of the NPS UD requirements and a new FDS promulgated, to ensure the
new requirements are met and processes followed.
2.5 Officers
are proposing to commence the preparation of the FDS in July 2021 in order for
it to feed into the preparation of the councils’ next LTPs, as required
under the NPS UD.
3. Recommendation
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That the Joint Committee of Tasman District and
Nelson City Councils
1. Receives
the report Update on the preparation of a Future Development Strategy for
Nelson-Tasman (R25967).
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4. Background
4.1 The
Joint Committee adopted the current Nelson Tasman Future Development Strategy
on 26 July 2019 (FDS 2019). This was the first future development plan that
both councils had jointly adopted. The FDS 2019 is a high level strategy that
identifies potential housing and business growth areas and their phasing for
the next 30 years. The FDS 2019 is used to inform other Council plans and processes,
including each Council’s Resource Management Plan, Infrastructure
Strategy and LTP.
4.2 Since
adoption of the FDS 2019, the NPS UDC (2016) has been replaced by the NPS UD
(2020). The NPS UD identifies Nelson and Tasman as a Tier 2 Urban Environment and
requires the Councils to jointly prepare and review an FDS for the shared urban
environment. An urban environment means any area of land that is intended
to be predominantly urban in character and is, or is intended to be, part of a
housing and labour market of at least 10,000 people. The Ministry for the
Environment has also confirmed to the Councils that the urban environment can include
non-contiguous areas of urban land – so long as they are part of the same
housing and labour market.
4.3 On
10 November 2020, the Joint Committee approved the inclusion of the settlements
of Nelson, Richmond, Motueka, Mapua, Wakefield, Brightwater, Cable Bay and Hira
as the ‘Tier 2 Urban Environment’ in recognition that these
communities are part of the same labour and housing market.
4.4 The
NPS UD requires that every Tier 1 and Tier 2 local authority must prepare an
FDS every six years and must regularly review its FDS every three years to
determine whether it needs updating, in time to inform the next LTP. The NPS UD
requires the first FDS under the NPS UD to be made publicly available in time
to inform the 2024 LTP.
Purpose of a FDS
4.5 The
purpose and content of a FDS is set out in clause 3.13 of the NPS UD:
(1) The
purpose of an FDS is:
(a) To
promote long-term strategic planning by setting out how a local authority
intends to:
I. achieve
well-functioning urban environments in its existing and future urban areas; and
II. provide
at least sufficient development capacity, as required by clauses 3.2 and 3.3,
over the next 30 years to meet expected demand; and
(b) assist the integration of
planning decisions under the Act (Resource Management Act) with infrastructure
and funding decisions.
(2) Every
FDS must also spatially identify:
(a) the
broad location in which development capacity will be provided over the long
term, in both existing and future urban areas; and
(b) the
development infrastructure and additional infrastructure required to support or
service that development capacity, along with the general location of corridors
and other sites required to provide it; and
(c) any
constraints on development.
4.6 The
FDS is informed by findings from both Councils’ 2021 Housing and Business
Assessments that are due to be adopted by each Council by 31 July 2021.
It is also required to be informed by a number of other things, such as a
consideration of advantages and disadvantages of different spatial scenarios, Māori and tangata whenua values and aspirations for urban
development, feedback from consultation and engagement and other relevant
National Policy Statements.
Timing
of the preparation of the new FDS
4.7 The
report to 10 November 2020 Joint Committee informed the Councils that officers
would report back to the Joint Committee closer to the commencement of the
project.
4.8 The
Councils have their own in house processes for growth modelling and preparing
LTPs and these are different, requiring different amounts of lead in time. At
Tasman District Council the FDS informs its growth model, the review of which
occurs in advance of preparing the LTP. The Tasman growth model review
commences late 2022, hence the officers’ proposal for the preparation of
the FDS to commence in July 2021 and finish by 1 July 2022, so as to be able to
inform the LTP 2024-2034. Whereas Nelson City Council commences preparation of
its growth model to inform its LTP approximately one year later.
4.9 Officers
in both Councils are currently jointly procuring a consultant, or consortium of
consultants to assist with the preparation of the new FDS to commence in July
2021 and finish by 1 July 2022.
4.10 Once
the preparation of the FDS commences, there are joint Council workshops
tentatively planned for 19 October, 2 November (afternoon only) and 16
November. More workshops will be needed in 2022. Joint Committee meetings are
already scheduled, with the next one on 2 November 2021 and officers will
report back on progress with preparation of the FDS at these meetings.
New
requirements of FDSs under the NPS UD
4.11 The
NPS UD contains new requirements for the FDS additional to what was required
for the adopted FDS 2019 and it will be important that the new FDS fulfils
these. They include:
4.11.1 broadening
the purpose of the FDS to promote long term strategic planning and integration
of planning, infrastructure, and funding decisions;
4.11.2 facilitation
of special consultation and engagement requirements: local authorities must now
use the special consultative procedure in section 83 of the Local Government
Act 2002 when developing an FDS and where it decides updates are required as
part of future reviews and there is a specific list of who must be engaged with
when preparing a draft FDS, including other relevant councils, central
government, hapū and iwi, infrastructure providers and the development
sector;
4.11.3 broadening
what an FDS must show: along with the locations of development capacity over
the long term, it must show infrastructure required (including corridors and
sites), and ‘constraints on development’. 'Constraints' are not
defined, but may include hazards, for example, high-risk flood zones or areas
with land instability. It may also include areas already protected for their
environmental values, or important historic, landscape or cultural values;
4.11.4 including
a clear statement of hapū and iwi values and aspirations for urban
development;
4.11.5 broadening
of what the FDS is informed by, to include the advantages and disadvantages of
different spatial scenarios, Māori and tangata whenua values and
aspirations for urban development, feedback from consultation and engagement,
and other national policy required by, or issued under legislation;
4.11.6 updated
preparation requirements, review timeframes and requirements for an
implementation plan.
Scope
of FDS
4.12 Under
the NPS UD, the Councils are required to prepare a new FDS and consult on that
in its entirety, by way of the special consultative procedure. The new
FDS then requires a review after three years and if updates are required, the
Councils are required to consult by way of special consultative procedure,
noting that consultation can be limited to its proposed changes only.
4.13 This
is not to say that the FDS 2019 cannot form a starting point for the FDS,
but all aspects of the FDS 2019 will need to be assessed in light of the NPS UD
2020 requirements including but not limited to its content and what it is
informed by, and follow the necessary engagement and consultation processes to
ensure the requirements of the NPS UD are met.
4.14 According to the
NPS UD, the new FDS must apply at least to the urban environment of the
Councils but may apply to any wider area (3.12(2) of the NPS UD). The approach
of the FDS 2019 was to cover the urban environment as well as the whole of the
Tasman District. Tasman is a large district encompassing over 17 towns. As at
2019, 55% of Tasman’s population resides in the urban environment. This
means a significant proportion of the District’s population resides in
the smaller towns and some of these towns have their own growth needs, some of
which are acute based on anecdotal evidence. Officers are therefore proposing
the same approach is undertaken in preparation of the new FDS, that it covers
the entirety of the land area of both authorities.
4.15 The population scenarios of the two
Councils have both been updated since the last FDS 2019 and it is expected that
new growth sites will be needed to meet demand. For example, provisional
estimations predict that the 2021 medium population scenario is similar to the
high scenario in the FDS 2019 meaning that approximately 21,760 additional
dwellings (medium growth scenario) to 29,570 additional dwellings (high growth
scenario) may be needed over the 30 years to 2051. This amounts to
approximately 7,700 additional dwellings under the high growth scenario of the FDS
2019.
Other matters
4.16 There is also a
need to engage early and meaningfully with iwi/hapū in the preparation of
the new FDS. Officers have been in early contact with iwi/hapū and will
continue to seek advice and take further steps to engage with iwi/hapū to
ensure the requirements for engagement under the NPS UD are met.
4.17 During the preparation of FDS 2019, a Mayoral Liason Group was
established that met from time to time to discuss cross boundary matters in
relation to shared growth planning. The forum is for discussion only with all
decisons made by the Joint Committee. In the report to the Joint Committee 10
November 2020 it was suggested that the Mayoral Group be made up of both Mayors
and the Chair of each Council’s planning committee, along with each
relevant Group Manager and officers responsible for the project from both
Councils. It is proposed that the Mayoral Liason Group as set out above
continues to meet as required during the preparation of the FDS.
4.18 There are significant reform proposals currently concerning three
waters delivery, the repeal and reform of the Resource Managment Act and on the
future of Local Government. While the outcome of these reforms may influence
the future direction and scope of FDS this does not change the requirement to
have a FDS in time to inform the 2024 LTPs. As reform detail becomes clearer it
can be worked into the FDS process as necessary or required.
5. Conclusion
and next steps
5.1 Nelson
City and Tasman District Councils adopted the FDS in 2019. Since adoption of
the current FDS, a new national policy statement on urban development has come
into effect (NPS UD) that requires preparation of a FDS to meet its
requirements. While the FDS 2019 can form a starting point, all aspects of the
new FDS will need to be addressed including content, what it is informed by and
the engagement and consultation to ensure the new NPS UD requirements are met.
5.2 Officers
in both Councils are currently jointly procuring a consultant, or consortium of
consultants, to assist with the preparation of the FDS. The process will also
involve Joint Council workshops and these are planned later this year to
discuss progress with preparation of the new FDS.
5.3 Following this meeting,
both council’s communications teams will work together to inform the
public through a joint statement on the preparation of the FDS and outline the
timeline and how they might be involved.
Attachments
Nil
