Minutes of a meeting of the

Chief Executive Employment Committee

Te Kōmiti Taimahi Tumuaki

Held in the Rūma Whakatū, Civic House, 110 Trafalgar Street, Nelson on Tuesday 27 July 2021, commencing at 2.05p.m.

 

Present:              Councillor J Edgar (Chairperson), Her Worship the Mayor R Reese (via Zoom), Councillor G Noonan

In Attendance:    Chief Executive (P Dougherty), Manager People and Capability (S Vincent) and Team Leader Governance (R Byrne ) and External Advisor (P Bell)

Apologies :          Councillor P Rainey  

 

 

Karakia and Mihi Timatanga

1.       Apologies

Apologies

Resolved CEE/2021/016

 

That the Chief Executive Employment Committee

1.        Receives and accepts an apology from Councillor P Rainey.

Noonan/Edgar                                                                              Carried

2.       Confirmation of Order of Business

As she was attending the meeting via Zoom, Her Worship the Mayor requested that Deputy Mayor Edgar chair the meeting.  Councillor Edgar assumed the Chair.

3.       Interests

Councillor Noonan requested an update to her Members’ Interest Register as follows:

·         She continues to be a member of Rotary, but is no longer President

·         Add Councillor Noonan as a Trustee of the Nelson Rotary Club Charitable Trust

No interests with items on the agenda were declared.

4.       Public Forum

4.1           Steve Cross - Consumer Feedback on Chief Executive Performance

Document number R26084

Mr Cross gave feedback on the Chief Executive’s performance in the previous year, and provided his thoughts about the Whakatu Nelson Plan and Long Term Plan.  

He also spoke of his experience with the instability information added to the Land Information Memorandum for his property and, as a consequence, discussions with his insurers. 

 

5.       Confirmation of Minutes

5.1      25 May 2021, agenda pages 6 - 9 refer.

 

Resolved CEE/2021/017

 

That the Chief Executive Employment Committee

1.    Confirms the minutes of the meeting of the Chief Executive Employment Committee, held on 25 May 2021, as a true and correct record.

Edgar/Noonan                                                                              Carried

  

 

6.       Chief Executive Performance Review – Timetable

Document number R26068

External Advisor, Paul Bell, presented and tabled the timetable for the Chief Executive’s performance review (attached A2713305 and A2713307).

Following discussion, Manager People and Capability,  Stephanie Vincent, advised an 18 month timeline and plan would be presented to the September meeting,  giving consideration to the Chief Executive’s fifth anniversary and addressing the requirements under the Local Government Act.   

It was noted that the dates and makeup of feedback sessions provided in the attachments were indicative only and subject to the Elected Members meeting schedule and availability. 

Attachments

1    A2713305 CEEC - NCC CE Performance Review Timeline 2021 27Jul2021

2    A2713307 CEEC - Chief Executive Employment Committee meeting plan for 2021 27Jul2021

       

7.       Exclusion of the Public

Paul Bell, of Intepeople, was in attendance for the Confidential agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved CEE/2021/018

 

That the Chief Executive Employment Committee

1.        Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, Paul Bell of Intepeople remain after the public has been excluded, as he has knowledge relating to the Chief Executive’s employment that will assist the meeting.

Edgar/Noonan                                                                              Carried

 

Resolved CEE/2021/019

 

That the Chief Executive Employment Committee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:  

Edgar/Noonan                                                                              Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Chief Executive Employment Committee Meeting - Confidential Minutes -  25 May 2021

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(c)(i)

     To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

2

People Metrics for quarter ending 30 June 2021

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(c)(i)

     To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

3

Verbal Update from the Chief Executive

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

The meeting went into confidential session at 2.37p.m. and resumed in public session at 4.00p.m.

 

Karakia Whakamutanga

 

8.       Restatements

 

It was resolved while the public was excluded:

 

1

CONFIDENTIAL: People Metrics for quarter ending 30 June 2021

 

That the Chief Executive Employment Committee

2.    Agrees that the Report (R26025); and its attachments (A2705383 and A2705389) remain confidential at this time.

 

 

        Confirmed by resolution on 21 September 2021

Resolved CEE/2021/23

 

That the Chief Executive Employment Committee

1.    Confirms the minutes of the meeting of the Chief Executive Employment Committee, held on 27 July 2021, as a true and correct record.

Her Worship the Mayor/Rainey                                                      Carried