Community and Recreation Committee
Te Kōmiti Hapori / Hākinakina
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson on Thursday 17 June 2021, commencing at 9.05a.m.
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors T Brand (Deputy Chairperson) M Courtney, J Edgar, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens and P Rainey
In Attendance: Chief Executive (P Dougherty), Group Manager Environmental Management (C Barton), Group Manager Community Services (A White), Group Manager Strategy and Communications (N McDonald), Governance Advisers (E Stephenson and K McLean) and Youth Councillors (R Sapkota and T Staples)
Apologies: Councillor Bowater
Opening Prayer
1. Apologies
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That the Community and Recreation Committee 1. Receives and accepts the apology from Councillor Y Bowater. |
Attendance: Councillor Brand entered the meeting at 9.08am.
2. Confirmation of Order of Business
The order of business changed in that Agenda Item 9 Sister Cities Coordinator Report was considered prior to Agenda Item 8.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1. Nelson Whakatū Muslim Association - Pre-purchase of Burial Plots for the Association
Document number R25902
4.2. David Orr - Littering in Nelson and Doggy Doo Bags
Document number R25930
4.3. Delaware Bay Access Group - Recreational Fishing
Document number R25942
5.1 22 April 2021
Document number M16582, agenda pages 6 - 12 refer.
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That the Community and Recreation Committee 1. Confirms the minutes of the meeting of the Community and Recreation Committee, held on 22 April 2021, as a true and correct record. |
There was no Chairperson’s Report
7. Stoke Youth Park - Final design
Document number R25885, agenda pages 13 - 30 refer.
Principal Parks and Facilities Activity Planner, Andrew Petheram, was accompanied by Lee-anne O’Brien, Manager, Barney Hodges, Youth Worker and members of Whanake Youth. Introductions were made around the room.
Mr Petheram spoke to the report. Lance Roozenburg, Senior Landscape Architect, Kūmāno Environmental, spoke regarding the survey results and the park design, function and durability. Mr Petheram and Mr Roozenburg answered questions regarding lighting, site constraints, road safety and the use of Astroturf, especially with regard to climate change considerations, and edible landscaping.
Ms O’Brien highlighted the importance of flexibility of the site.
Further discussion took place regarding funding, carparking, site constraints and long term plans for the site.
Councillor Fulton requested that the following be noted in the minutes: Carbon accounting and embodied carbon, which considers offsetting and alternative construction materials will be considered. Incorporating design values which support delivery of the objectives of Good Food Cities will be considered.
During debate, a concern was raised regarding construction timeframes and avoiding delays to work and it was agreed to add the word ‘overlay’ to the motion.
The meeting was adjourned from 11.03am. until 11.20am.
8. Sister Cities Coordinator Report (Agenda Item 9)
Document number R25922, agenda pages 40 - 74 refer.
Sister Cities Coordinator, Gail Collingwood, introduced group members Helen Tyson, Barbara Markland, and Bill Findlater, noting their responsibilities within the group. Ms Collingwood summarised her report and the group answered questions.
A request was made that the minutes note that the sister city Eureka relationship and the International Relationships Policy be progressed.
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That the Community and Recreation Committee 1. Receives the report Sister Cities Coordinator Report (R25922) and its attachment (A2673955).
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9. Nelson Whakatū Muslim Association Request for Pre Purchase of Burial Plots (Agenda Item 8)
Document number R25845, agenda pages 31 - 39 refer.
Team Leader Facilities, Sarah Clarke, spoke to the report and answered questions regarding location of the plots and provision of services on public holidays and weekends. A correction was noted to paragraph 2.3 of the agenda report, which should say death, not Muslim death.
The need to stipulate that plots can not be sold on at a profit was highlighted and the need to consider the end-to-end decision making process, however, this request was a specific cultural need that required a decision today.
It was agreed to add a clause to the motion recognising that the decision recognised the religious practices of the Muslim community.
Document number R25929
Attendance: Councillor Noonan left the meeting at 12.14pm.
11. Council Delivered Events Purpose and Scope
Document number R22567, agenda pages 75 - 84 refer.
An updated comprehensive list of Council-delivered events (A2609618) and an example event data sheet (A2687522) was tabled. Manager Community Partnerships, Mark Preston-Thomas and Team Leader Events, Axel de Maupeou, spoke to the report and answered questions regarding the proposed principles and the words following them.
There were questions and discussion regarding the removal and addition of words and the ability to measure some of the principles which raised concerns regarding staff being unable to hold events. It was agreed that more work needed to be done to ensure the correct wording and to clarify the scope of the review and which events were covered by the principles.
Attendance: Councillor Noonan returned to the meeting at 12.41pm.
The meeting was interrupted from 12.42pm until 13.01pm for a fire alarm and was then adjourned for lunch from 13.01pm until 13.30pm, at which time Councillors Fulton and McGurk were not present.
Attendance: Councillor Fulton returned to the meeting at 1.36pm
Attendance: Councillor McGurk returned to the meeting at 1.39pm
The meeting was adjourned from 1.49pm until 1.56pm
It was agreed that the matter be left to lie and brought back to the Committee after more work had been done on wording and scope.
12. Community and Recreation Quarterly Report to 31 March 2021
Document number R22678, agenda pages 85 - 126 refer.
Manager Parks and Facilities, Rosie Bartlett, Principal Parks and Facilities Activity Planner, Andrew Petheram and Parks and Facilities Asset Analyst, Angela Broecker, answered questions regarding the report.
Attendance: Her Worship the Mayor Reese and Councillors Edgar and Fulton left the meeting at 2.00pm.
Further questions and discussion took place.
Attendance: Her Worship the Mayor Reese and Councillors Edgar and Fulton returned to the meeting at 2.27pm.
Attendance: Councillor O'Neill-Stevens left the meeting at 2.28pm and Her Worship the Mayor and Councillor Edgar left the meeting at 2.29pm.
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That the Community and Recreation Committee 1. Receives the report Community and Recreation Quarterly Report to 31 March 2021 (R22678) and its attachments (A2622482 and A2643329).
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community and Recreation Committee Meeting - Confidential Minutes - 22 April 2021 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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Approval of Community Investment Funding Panel Membership
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into confidential session at 2.31pm and resumed in public session at 3.45pm.
14. Restatements
It was resolved while the public was excluded:
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CONFIDENTIAL: Approval of Community Investment Funding Panel Membership |
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That the Community and Recreation Committee 4. Agrees that decision (CAR/2021/036) only be made publicly available once the appointments are confirmed.
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There being no further business the meeting ended at 3.45pm.
Confirmed as a correct record of proceedings:
Chairperson
Date