Resolved CL/2021/074

That the Council

1.        Considers the confidential items regarding Nelson City Council - Tasman District Council Engineering Services Agreement and Nelson City Council - Tasman District Council Waimea Community Dam Funding Agreement at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made.

Her Worship the Mayor/Edgar                                                        Carried

Resolved CL/2021/075

That the Council

1.           Confirms the minutes of the meeting of the Council, held on 4 May, and reconvened on 5 and 6 May 2021, as a true and correct record.

Courtney/Skinner                                                                    Carried

The deliberations report was formally received.

Resolved CL/2021/076

That the Council

1.        Receives the report Deliberations on Submissions to the Long Term Plan 2021-31 Consultation and Related Matters (R24777) and its attachments (A2634256, A2642025 and A2641877).

Her Worship the Mayor/Fulton                                                       Carried

Exclusion of the Public

Resolved CL/2021/078

That the Council

1.    Excludes the public from the following parts of the proceedings of this meeting.

2.    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Her Worship the Mayor/Edgar                                                        Carried

1

Science and Technology Precinct

For discussion

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2

Funding to support Nelson Slipway Redevelopment and Services Expansion

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Manager Parks and Facilities, Rosie Bartlett, answered questions about the proposed WiFi and usage costs. Manager Technology and Customer Experience, Jane McLeod, spoke about reasons for the proposed investment, noting that the area in the Brook was a ‘black spot’ and that it did not qualify as a rural WiFi area.

Ms McLeod, supported by Systems Engineer, Jack van der Geest, explained the rationale for extending coverage to the Brook Camp and the water treatment plant.

Ms Bartlett answered questions about the costs for resealing.

Resolved

That the Council

1.        Allocates in principle a provision of up to $9,400 capital expenditure in year 1 of the Long Term Plan 2021-31 for resealing the 220m2 of road leading to Sanctuary gates in conjunction with the reseal of roading within the campground; and

2.        Further allocates in principle a provision of up to $80,000 capital expenditure in year 1 of the Long Term Plan 2021-31 to extend WiFi coverage for the Brook Waimarama Sanctuary, particularly to the visitor centre.

Edgar/Fulton

Extension of Meeting Time

Resolved CL/2021/081

That the Council

1.        Extends the meeting time beyond six hours, pursuant to Standing Order 4.2.

Her Worship the Mayor/Edgar                                                        Carried

An additional clause was added to clarify the total amount of funding for year 1 of the LTP.

Resolved

That the Council

1.   Notes in principle that the estimated $2.8 million capital funding for realigning Council’s stormwater pipe will be transferred into the stormwater activity and depreciated; and

2.   Approves in principle a carry forward from 2020/21 to year 1 of the Long Term Plan 2021-31 of the $1.5 million capital grant, payable to the Cawthron Institute (on the signing of the sale and purchase agreement between Port Nelson and the Cawthron Institute); and

10. Approves in principle bringing forward $2 million for the Science and Technology Precinct project from year 2 to year 1 of the Long Term Plan 2021-31;

11. Approves in principle a loan funded capital grant of up to $1.2 million to Port Nelson as Council’s contribution towards the development at the Science and Technology Precinct, payable to Port Nelson on completion of the works; and

12. Approves in principle a provision of $500,000 additional funding in year 1 of the Long Term Plan 2021-31 (bringing the total Council contribution to $5.5 million) towards the Science and Technology Precinct; and

13. Notes that the total Council contribution towards the Science and Technology Precinct will be $5.5 million in year 1 of the Long Term Plan 2021-31.

Her Worship the Mayor/Noonan

Resolved CL/2021/082

That the Council

1.        Notes that, following consideration of submissions, the fees and charges at the Nelson Tasman Regional Landfill Business Unit will increase by 20%; and

2.        Notes that, following consideration of submissions, there are no changes to the 2021/2022 Nelson Tasman Regional Landfill Business Unit Business Plan (A2495934); and

3.        Notes that, following consideration of submissions, there are no changes to the Nelson Tasman Regional Landfill Business Unit Activity Management Plan 2021-2031(A2511191).     

Edgar/Courtney                                                                                             Carried

Resolved

That the Council

1.     Notes in principle that no change is proposed to the 20% increase in Nelson Tasman Regional Landfill Business Unit fees that was consulted on.

Edgar/Courtney

Resolved

That the Council

1.     Approves in principle provision for up to an additional $1.2 million in year 2 of the Long Term Plan 2021-31 to meet potentially higher than expected costs for the upgrade of the Awatea pump station.

McGurk/O'Neill-Stevens

Resolved

That the Council

1.     Approves in principle provision for up to an additional $4.3 million, being $2,520,000 in year 1 and $1,750,000 in year 2 of the Long Term Plan 2021-31, to meet potentially higher than expected costs for the completion of stage 4 of the Saxton Creek project.

McGurk/O'Neill-Stevens

Resolved

That the Council

1.     Approves in principle bringing forward $40,000 from year 5 and $40,000 from year 6 for the Ariesdale Terrace project to year 1 and year 2 of the Long Term Plan 2021-31.

McGurk/O'Neill-Stevens

Resolved

That the Council

1.     Notes in principle that funding for Resource Management Act reform transition and implementation costs are not included in the Long Term Plan 2021-31 and will be considered by Council when the implications are known.

Edgar/McGurk

Resolved

That the Council

1.     Approves in principle provision of up to an extra $128,000 operating expenditure in each of years 1 to 3 of the Long Term Plan 2021-31 for additional resource to deliver housing outcomes required by Council.  

Edgar/Sanson

Group Manager Community Services, Andrew White, answered questions about potential use and rationale for the proposed investments for the hockey lighting and the pole vault facility at Saxton Field.

Hockey Lighting

Resolved CL/2021/083

That the Council

1.        Approves in principle reallocation of $37,500 within Saxton Field budgets in year 1 of the Long Term Plan 2021-31 to go towards upgrading lighting for hockey to meet television broadcasting standards.

Pole Vault Facility

2.        Approves in principle reallocation of $18,000 within Saxton Field budgets in year 1 of the Long Term Plan 2021-31 to go towards the cost of a pole vault facility; and

3.        Notes in principle that the Top of the South Athletics Trust will raise 40% of the cost of the pole vault facility.

Courtney/O'Neill-Stevens                                                              Carried

Resolved

That the Council

1.     Approves in principle bringing funding of $670,000 per annum forward from year 6 of the Long Term Plan 2021-31 to year 3, to improve frequency and extend hours of operation of the public transport service (as outlined in 6.6.4 of report R24772 to the 21 April 2021 Regional Transport Committee) dependent on the Waka Kotahi and Tasman District Council share of funding being available; and

2.     Approves in principle provision for an additional $38,000 funding per annum over the ten years of the Long Term Plan 2021-31 to provide the Living Wage for bus drivers in our public transport service, dependent on the successful completion of discussions with the contracted public transport operator; and

3.     Supports in principle any additional improvements on the basis that external additional funding is secured from non-rates sources, or that savings are made in other transport related activities.

McGurk/O'Neill-Stevens

ResolvedCL/2021/083

That the Council

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.     The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

Her Worship the Mayor/Edgar                                                        Carried

1

Nelson City Council - Tasman District Council Engineering Services Agreement and Nelson City Council - Tasman District Council Waimea Community Dam Funding Agreement

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Group Manager Community Services, Andrew White, and consultant Chris Ward, of Policy Works Limited, presented the Business Case for the proposed Elma Turner Library redevelopment.  Activity Engineer Flood Protection, Toby Kay, and Tonkin and Taylor Water Resources Engineer, Damian Velluppillai were also present.  Mr Ward tabled a replacement page 246 with updated document numbers (A2649059).

Mr Ward and Mr White answered questions regarding:

·              The likely life span, size and scope of a new-build library, including incorporation of flexible spaces to allow for shared community spaces as well as potential developments in library services and functionality in the future, but acknowledging the danger of scope-creep;

·              The relationship of the library to any future climatorium and the Science and Technology Precinct, including the importance of providing public space in a riverside precinct;

·              The consultation process undertaken to date and future community engagement steps should the library redevelopment be approved;

·               Sustainability and resiliency issues, including designing towards greenstar principles, whether accreditation was sought in the future or not, support for local ecology, and the connection of the city to the Maitai River;

·               The potential for private investment into aspects of the library, including the potential for accommodation options, but acknowledging that the primary purpose of the library was as a community facility; and

·               Risk identification, and strategies for addressing risks and new information as the project developed.

Mr Kay and Mr Velluppillai answered further questions regarding:

·               The potential for liquefaction at the proposed site for the new library development;

·               The dynamic adaptive pathway process, and how aspects of this had been considered and utilised in the development of the Business Case;

·               The potential life span of a new building development on this site, taking into account planning and policy documents relating to risks or flooding, inundation and sea level rise; and

·               Potential actions that could be taken to minimise risks of flooding or inundation, including a flood mitigation plan, and how these were spread across various Council budgets.

During discussion, it was noted that officers had had a Zoom meeting with Climate Commissioner Dr James Renwick, who had been supportive of the level of detailed technical investigation that had been considered for the proposed site.

Her Worship the Mayor advised the meeting would move into confidential session to consider legal advice on elected members liability in relation to the project.  She added that Mr Ward and Mr Velluppillai would remain in confidential session, as they had knowledge relating to the project that could assist the meeting.

Resolved CL/2021/086

That the Council

1.     Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Chris Ward, of PolicyWorks Limited, and Damian Velluppillai, of Tonkin and Taylor, remain after the public has been excluded, for discussion on the Elma Turner Library – Deliberations on Submissions to the Long Term Plan 2021 – 31 and Business Case, as they have knowledge that will assist the meeting.

Bowater/McGurk                                                                           Carried

Resolved CL/2021/087

That the Council

1.    Excludes the public from the following parts of the proceedings of this meeting.

2.    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

Bowater/McGurk                                                                           Carried

1

Elma Turner Library – Deliberations on Submissions to the Long Term Plan 2021 – 31 and Business Case

For discussion

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(g)

     To maintain legal professional privilege

Councillor Noonan, seconded by Councillor Fulton, moved:

That the Council

1.     Receives the report Elma Turner Library - Deliberations on Submissions to the Long Term Plan 2021-31 and Business Case (R24785) and its attachment (A2630896); and

2.     Reconfirms that, having considered submissions on the Long Term Plan 2021-31 and having considered the business case, Council’s preferred option is to build a new library building on the corner of Halifax Street and Trafalgar Street, within the Riverside Precinct, subject to agreement with Wakatū Incorporation on a land exchange involving that site and the current library site; and

3.        Confirms that, prior to negotiations taking place:

•      Council will approve the land exchange negotiating team and its brief; and

4.        Confirms that, on completion of negotiations:

•      Council will approve the community engagement process, project management and governance approach, procurement process, financial management, and reporting and approvals processes for the proposed new library building: and

5.        Confirms that prior to design

•      Council will approve the level of any shared community spaces (including provision for community organisations) in the library building project scope; and

•      Council will approve climate change mitigation and environmental sustainability objectives for the new library building; and

6.        Noting the guiding principle of developing an accessible community space, that officers also consider housing opportunities in the planning process; and

7.        Confirms as part of the concept design process, a detailed flood mitigation plan will be completed, including consideration of adjoining sites.

8.     Confirms that, should negotiations with Wakatū Incorporation on a land exchange be unsuccessful, Council will proceed with Option Four – to construct a new high specification library on the current site; and

9.     Confirms that no financial contribution has been committed by Council to Wakatū Incorporation to support construction of the Climatorium.

Mr Dougherty answered questions regarding options for project management and governance oversight for the Elma Turner Library project, and explained that the size and scope of the project would require the contracting in of specific project management skills and experience.

Mr White, Mr Dougherty and Mr Kay answered further questions regarding a communications strategy for future community engagement, landscaping, exploration of housing opportunities as part of the project, appropriate timing for a flood mitigation plan, and options should Council be unsuccessful in negotiating a land swap with Wakatū Incorporation.

The meeting was adjourned from 11.41a.m until 12.18p.m.

With the agreement of the mover and seconder, the wording of the motion was amended as follows, to reflect issues that had been discussed:

That the Council

1.     Receives the report Elma Turner Library - Deliberations on Submissions to the Long Term Plan 2021-31 and Business Case (R24785) and its attachment (A2630896); and

2.     Reconfirms that, having considered submissions on the Long Term Plan 2021-31 and having considered the business case, Council’s preferred option is to build a new library building on the corner of Halifax Street and Trafalgar Street, within the Riverside Precinct, subject to agreement with Wakatū Incorporation on a land exchange involving that site and the current library site, and completion of a flood mitigation plan for the proposed building footprint including consideration of effects on adjoining sites; and

3.        Confirms that, prior to negotiations taking place:

•     Council will approve the land exchange negotiating team and its brief; and

4.         Confirms that, on completion of negotiations:

•     Council will approve the community engagement process (including a communication strategy), project management and governance approach, procurement process, financial management, and reporting and approvals processes for the proposed new library building and landscaping; and

5.         Notes that under best practice a Quality Assurance Framework is used for the life of the project

6.         Confirms that prior to design

•     Council will approve the level of any shared community spaces (including provision for community organisations) in the library building project scope; and

•     Council will approve climate change mitigation and environmental sustainability objectives for the new library building and surrounding landscaping; and

7.         Noting the guiding principle of developing an accessible community space, that officers also consider housing opportunities in the planning process and to report to Council on considerations; and

8.      Confirms that, should negotiations with Wakatū Incorporation on a land exchange be unsuccessful, officers will seek confirmation from Council to proceed with Option Four – to construct a new high specification library on the current site; and

9.      Confirms that no financial contribution has been committed by Council to Wakatū Incorporation to support construction of the Climatorium.

It was requested that the motion be taken in parts.

Resolved CL/2021/088

That the Council

1.     Receives the report Elma Turner Library – Deliberations on Submissions to the Long Term Plan 2021 – 31 and Business Case (R24785) and its attachment (A2630896).

Noonan/Fulton                                                                                 Carried

Resolved CL/2021/089

That the Council

2.    Reconfirms that, having considered submissions on the Long Term Plan 2021-31 and having considered the business case, Council’s preferred option is to build a new library building on the corner of Halifax Street and Trafalgar Street, within the Riverside Precinct, subject to agreement with Wakatū Incorporation on a land exchange involving that site and the current library site, and completion of a flood mitigation plan for the proposed building footprint including consideration of effects on adjoining sites.

Noonan/Fulton                                                                                 Carried

Resolved CL/2021/090

That the Council

3.    Confirms that, prior to negotiations taking place:

•   Council will approve the land exchange negotiating team and its brief; and

4.    Confirms that, on completion of negotiations:

•   Council will approve the community engagement process (including a communication strategy), project management and governance approach, procurement process, financial management, and reporting and approvals processes for the proposed new library building and landscaping; and

5.    Notes that under best practice a Quality Assurance Framework is used for the life of the project

6.    Confirms that prior to design

•   Council will approve the level of any shared community spaces (including provision for community organisations) in the library building project scope; and

•   Council will approve climate change mitigation and environmental sustainability objectives for the new library building and surrounding landscaping; and

7.    Noting the guiding principle of developing an accessible community space, that officers also consider housing opportunities in the planning process and to report to Council on considerations; and

8.    Confirms that, should negotiations with Wakatū Incorporation on a land exchange be unsuccessful, officers will seek confirmation from Council to proceed with Option Four – to construct a new high specification library on the current site; and

9.    Confirms that no financial contribution has been committed by Council to Wakatū Incorporation to support construction of the Climatorium.

Noonan/Fulton                                                                                 Carried

Group Manager Corporate Services, Nikki Harrison, presented the report, and advised that Tasman District Council had agreed to option three, a holding company funding vehicle only.

Councillors Sanson and Skinner returned to the meeting at 2.09p.m.

Ms Harrison answered questions regarding:

·           the manner in which Nelson City and Tasman District Council’s ownership of Port Nelson Limited and Nelson Airport Limited were taken into account for each Council’s Standard and Poor’s credit rating;

·           Governance measures to assure the viability of both companies, including the Statement of Expectation/Statement of Intent process and key financial performance measures, and the potential for a holding company to undertake business case reviews;

·           The advantages and opportunities posed by accessing funding via the Local Government Funding Agency (LGFA) over debt funding via trading banks, including ensuring Port Nelson was able to compete against other Ports accessing LGFA funding;

·           Council’s contingent liability for any LGFA funding, and whether there was ever likely to be any call on Council for this;

·           The potential to alter the debt/equity balance of a new holding company, thereby releasing debt to shareholders if appropriate;

·           Potential governance structures for a new holding company, including timing for setting up a new company, how to appoint directors, whether directors would include representatives of both companies, and the types of relationship with and reporting to each Council by Port Nelson and Nelson Airport;

·           Set-up costs for a new holding company, and the likelihood of each Council receiving ongoing dividend payments as a result of accessing cheaper funding; and

·           How to ensure transparency of public reporting for a holding company.

Councillor Courtney, seconded by Councillor Skinner moved and alternative motion:

That the Council

1.     Receives the report Proposed new Company Model for Nelson Airport and  Port Nelson  (R24786);

2.     Notes that a special consultative procedure has been carried out by Council, in accordance with section 83 of the Local Government Act 2002, covering the proposal to establish a new Council Controlled Trading Organisation; and

3.     Agrees that Option Two, status quo remains.

Her Worship the Mayor foreshadowed that, should the motion fail, she would move the recommendation in the officer’s report, seconded by Councillor Rainey.

Ms Harrison answered questions regarding Port Nelson Limited and Nelson Airport Limited’s positions in relation to the various options presented in the report.

The meeting was adjourned from 2.51p.m. until 2.54p.m.

Resolved CL/2021/091

That the Council

1.    Extends the meeting time beyond six hours, pursuant to Standing Order 4.2.

Edgar/Bowater                                                                               Carried

Ms Harrison answered further questions regarding the benefits and opportunities that could be lost should Council not proceed with option three, a holding company funding vehicle only, and the submissions supporting various options as presented in the consultation document.

Elected members debated the motion.

Resolved CL/2021/092

That the Council

1.        Puts the motion under debate, pursuant to Standing Order 23.2(b).

McGurk/Rainey                                                                               Carried

Her Worship the Mayor, seconded by Councillor Rainey, moved the officer’s recommendation.

Resolved CL/2021/093

That the Council

1.    Receives the report Proposed new Company Model for Nelson Airport and  Port Nelson  (R24786);

2.    Notes that a special consultative procedure has been carried out by Council, in accordance with section 83 of the Local Government Act 2002, covering the proposal to establish a new Council Controlled Trading Organisation; and

3.    Agrees that Option Three, a new company, established as a funding vehicle only, is the most appropriate way of providing financial benefits for the Nelson Airport, Port Nelson and shareholders; and

4.    Notes that shareholder agreement is required in order to proceed with any option other than the status quo; and

5.    Subject to Tasman District Council passing similar resolutions:

i)     Authorises the Mayor to vote the Council’s shareholding in the Nelson Airport Limited and Port Nelson Limited to give effect to clauses 3 and 4 of this resolution (CL/2021/100); and

ii)    Instructs the Chief Executive, in conjunction with Tasman District Council, to advise council staff and the boards of Nelson Airport Limited and Port Nelson Limited to develop a detailed plan for the establishment of the funding company; and 

iii)   Notes that subsequent amendments to Council’s    Long Term Plan 2021-2031 and supporting policies will   be required as part of the establishment of the Funding Company; and

6.    Notes that updates on the establishment of the Funding Company will be reported back to Council. 

Her Worship the Mayor/Rainey                                                        Carried

The meeting was adjourned from 3.29p.m. until 3.43p.m.

There was a discussion regarding whether a zero overdue fees policy for the late return of library items should be considered as part of the Long Term Plan 2021-2031.

Mr White answered questions regarding the impact of late fees on the return of library items, and the time point at which items were considered ‘lost’ rather than ‘late’.

Resolved

That the Council

1.     Approves in principle the development and implementation of a zero overdue fees policy for all late returned library items including books, DVDs, magazines and other lending items, effective from 1 July 2021; and

2.        Notes in principle that this decision would result in lost non-rates revenue of $37,000 annually; and

3.        Approves in principle additional rates contribution to the Library activity of $37,000 annually to offset the reduction in non-rates revenue; and

4.        Notes in principle that Council’s library policy for lost items would not be affected by this change in policy.

5.        Notes in principle that officers will review the policy change after 12 months and if required report back to Council.

O'Neill-Stevens/Sanson

This item was taken at the same time as the resolution below, regarding Nelson Regional Business Unit - 2021/22 Business Plan and 2021 – 31 Activity Management Plan.

Resolved CL/2021/094

That the Council

1.        Notes that, following consideration of submissions, there are no changes to the 2021/2022 Nelson Regional Sewerage Business Unit Business Plan (A2588602) adopted to populate the Nelson City Council and Tasman District Council 2021 – 2031 Long Term Plans; and

2.        Notes that, following consideration of submissions, there are no changes to the Nelson Regional Sewerage Business Unit Activity Management Plan 2021-2031 (A2588684) adopted to populate the Nelson City Council and Tasman District Council 2021 – 2031 Long Term Plans.

Edgar/Skinner                                                                              Carried

This item was taken at the same time as the previous resolution regarding Nelson Regional Sewerage Business Unit Long Term Plan Submission Feedback Report.

Resolved

That the Council

1.     Notes in principle that the Long Term Plan 2021-31 will be updated to reflect the revised budgets presented in the Nelson Regional Sewerage Business Unit - 2021/22 Business Plan and 2021-31 Activity Management Plan adopted by the Infrastructure Committee.

Edgar/Skinner

Manager Community Partnerships, Mark Preston-Thomas, and Team Leader Arts and Heritage, Sarah Newman-Watts, spoke about the Arts Council location.  Ms Newman-Watts explained that Agenda page 73, paragraph 12.2 should be updated to state that lease funding had been included in years 1, 2 and 3 of the Long Term Pan 2021 – 31.

Group Manager Strategy and Communications, Nicky McDonald, answered questions regarding the review of Council’s arts policy guidance documents. 

Resolved

That the Council

1.    Approves in principle a provision of up to $12,000 in year 1 and year 2 of the Long Term Plan 2021-31 for the Nelson Arts Council as transition funding while it works to investigate income options to offset the increase in visitor numbers being experienced at its new city centre location; and

2.    Notes in principle that the request from the Arts Council to assist with acquiring a new permanent location in the central city will be considered as part of the work to review and update Nelson’s arts policy guidance documents.

O'Neill-Stevens/Rainey

Group Manager Community Services, Andrew White, answered questions regarding community use of the pocket park, and the proposed on-going maintenance of the park by the Nelson Centre for Musical Arts.

Resolved

That the Council

1.     Approves in principle provision for up to $25,000 operating grant in Year 1 of the Long Term Plan 2021-31 for the development of a pocket park on Nelson Centre for Musical Arts land on the basis that the Nelson Centre for Musical Arts will fund the remainder required to implement the landscape plan.

Her Worship the Mayor/Fulton

Manager Parks and Facilities, Rosie Bartlett, answered questions regarding the different timing of cemetery needs for Nelson City and Tasman District Councils, and how to maximise capacity in and otherwise improve Nelson’s cemeteries in the short term.

Resolved

That the Council

1.     Directs in principle staff to work with Tasman District Council on the option of a regional cemetery in Moutere or Wakefield.

Rainey/O'Neill-Stevens

The resolution was passed 7-6, on a show of hands.

Group Manager Community Services, Andrew White, answered questions regarding reasons for the reduced budget for the Summer Events Guide.

There was general agreement that it was preferable to have a printed copy of the guide available, rather than online only, and officers were encouraged to consider additional income streams to allow this to occur.

Team Leader Parks and Facilities Activity Management, Paul Harrington, and Principal Parks and Facilities Activity Planner, Andrew Petheram, answered questions regarding facilities at Guppy Park and the FC Nelson proposal for an upgraded changing rooms building to function as a community hub, the aspirations of the football and rugby codes for Guppy Park, potential lease arrangements for a community hub building, and potential timing for any future developments.

Resolved

That the Council

1.    Approves in principle provision of an additional $10,000 operating expenditure in year 1 of the Long Term Plan 2021-31 and an additional $50,000 operating expenditure per year thereafter for additional maintenance to increase sportsfield capacity by increasing hours of use; and

2.    Approves in principle $50,000 additional capital expenditure in year 2 of the Long Term Plan 2021-31 for investigation into improved sportsfield lighting; and

3.     Approves in principle $380,000 additional capital expenditure in year 4 of the Long Term Plan 2021-31 for Neale Park lighting improvements and ground levelling; and

4.     Approves in principle provision of an additional $300,000 capital expenditure in year 7 of the Long Term Plan 2021-31 for Tahuna Reserve lighting improvements; and

5.     Directs in principle officers to hold further discussions with interested sports codes and Sport Tasman about future developments at Guppy Park and to report on options to the Community and Recreation Committee.

Skinner/Courtney

Resolved

That the Council

1.     Approves in principle a provision of up to $140,000 in year 3 of the Long Term Plan 2021-31 for a reconfiguration of the Guppy Park changing rooms.

Skinner/Courtney

The motion was carried 7-6, on a show of hands.

Group Manager Community Services, Andrew White, Principal Parks and Facilities Activity Planner, Andrew Petheram, and Manager Nelson Marina, Nigel Skeggs, answered questions regarding the upcoming marina work programme, including completion of the Marina Masterplan, section 17A review, and establishment of a governance structure, and funding for the proposed sea sports building.

Resolved

That the Council

1.     Approves in principle moving the funding from hardstand improvements in years 7 and 8 of $800,000 (uninflated) to Year 1 of the Long Term Plan 2021 – 31 to address health, safety and security projects prior to the Marina Masterplan being consulted on; and

2.     Notes in principle that additional funding and some redistribution of capital budget between years of the Long Term Plan 2021-31 is likely to be required once the Marina Masterplan has been adopted.

3.     Requests officers to complete a Masterplan for the sea side of the marina; and

4.     Approves a provision of up to $110,000 in Year 1 of the Long Term Plan 2021-31 from the Marina account for a s17a review of governance models and transition costs towards a new governance model if required.

McGurk/Noonan

Nelson Tasman Economic Portfolio Manager, Jessica Bensemann, answered questions regarding Project Kōkiri deliverables, noting that details would be developed through the Nelson Regional Development Agency Statement of Intent process. 

Ms Bensemann answered further questions regarding how the Project Kōkiri workstreams would align with other organisations working with climate change objectives, Tasman District Council funding levels for the Nelson Regional Development Agency and how this would affect Project Kōkiri deliverables, NRDA tourism and other general workstreams, including increased focus on economic development alongside the focus on tourism.

Resolved

That the Council

1.     Approves in principle, subject to Council adopting Project Kōkiri 2, provision of up to $350,000 per annum additional funding in years 1 to 3 of the Long Term Plan 2021-31 for implementation of Project Kōkiri 2.

Edgar/Her Worship the Mayor

Manager Science and Environment, Jo Martin, answered questions regarding potential funding lines for blue carbon research.

Resolved

That the Council

1.     Approves in principle an operating grant of $10,000 each year in years 1, 2 and 3 of the Long Term Plan 2021-31 for the Tasman Environment Trust Blue Carbon research project to be funded from the Climate Change Reserve.

Rainey/Fulton

The motion was carried 10-2.

Group Manager Strategy and Communications, Nicky McDonald, answered questions regarding use of the climate reserve to support this project, and confirmed a funding agreement would be utilised.

Resolved

That the Council

1.     Approves in principle  support for Community Compost’s initiative to grow its organic collection operation through a provision for a grant of $32,000 from the Climate Change Reserve in the  2020/21 financial year.  

Fulton/Courtney

There was discussion regarding the potential deliverables as a result of funding Businesses for Climate Action.

Resolved

That the Council

1.     Approves in principle a provision of $65,000 operational funding per annum for Businesses for Climate Action for years 1 and 2 of the Long Term Plan 2021-31 and $45,000 for year 3 (with $38,000 of that funding being the remaining funds from the Climate Change Reserve and $137,000 being ratepayer funded).

Fulton/Courtney

Councillor Courtney, seconded by Councillor Edgar, moved:

That the Council

1.     Approves in principle a provision of $50,000 per annum for the Nelson Tasman Climate Forum for years 1 to 3 through the ten years of the Long Term Plan 2021-31 (being the total of the annual $50,000 funding allocated for community climate change projects in those three years).

Councillor Fulton, seconded by Councillor Sanson, moved an amendment

That the Council

1.     Approves in principle a provision of $100,000 per annum for the Nelson Tasman Climate Forum for years 1 to 3 through the ten years of the Long Term Plan 2021-31 (being the total of the annual $50,000 funding allocated for community climate change projects in those three years).

The amendment was lost on a show of hands, and the meeting returned to the original motion, which was put.

Resolved

That the Council

1.     Approves in principle a provision of $50,000 per annum for the Nelson Tasman Climate Forum for years 1 to 3 through the ten years of the Long Term Plan 2021-31 (being the total of the annual $50,000 funding allocated for community climate change projects in those three years).

Courtney/Edgar

Attendance:  Councillor Sanson left the meeting at 6.27p.m.

Team Leader City Development, Lisa Gibellini, and Strategy and Environment Senior Analyst, Chris Pawson, answered questions regarding wording in the Development Contributions Policy, including in relation to state integrated schools, and how the number of toilet pans was used to calculate development contributions for commercial and industrial developments.

Resolved CL/2021/095

That the Council

1.     Receives the report Deliberations on the Development Contributions Policy 2021 (R23764) and its attachments (A2502141 and A2625782); and

2.     Approves no changes being made to the proposed Nelson City Council Development Contributions Policy 2021 in response to the submissions received during the submission period as follows:

  Delayed Payment

3.    Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy to provide for delayed payment until building consent issue.

  Developers share of growth costs

4.     Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy with respect to the portion of costs attributed to growth and included in the development contributions.

  Reduction in reserves development contribution for   greenfield areas

5.     Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy with regard to the level of reserves development contribution for development within the built urban boundary.

  Reduction in reserves development contribution for   intensification areas

6.    Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy with regard to the level of reserves development contribution for development within the built urban boundary.

  City Centre waiver

7.     Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy with regard to the City Centre waiver.

Retirement villages

8.    Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy for retirement villages.

State integrated schools

9.     Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy for state integrated schools.

Discount for 1 and 2 bedroom dwellings

10.  Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy for the discount for 1 and 2 bedroom dwellings.

  Brownfield reserves discount

11.  Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy for the reserves discount for brownfield development.

Load specific development contributions

12.  Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy with regard to custom calculations for each individual site.

Catchments

13.  Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy with regard to catchments.

Built Urban Boundary Alignment

14.  Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy with regard to the Built Urban Boundary.

Library

15.  Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy with regard to inclusion of the library project as a growth project.

Amendment of reserves development contributions paid under the 2018 Policy

16.  Approves that no change is required to the provisions of the Draft Development Contributions 2021 Policy with regard to payment of reserves contributions under the 2018 Development Contributions Policy; and

17.  Notes that as a consequence of decisions on the Long Term Plan, amendments may be required to the projects listed in the Development Contributions Policy and the overall quantum of the contributions sought; and

18.  Approves that the proposed Nelson City Council Development Contributions Policy 2021 be taken to the Council meeting of 24 June 2021 for final adoption by Council.

Edgar/Rainey                                                                                Carried

The meeting adjourned from 6.42p.m. to 6.55p.m, during which time Councillor Rainey left the meeting.

Team Leader Parks and Facilities Activity Management, Paul Harrington, tabled a document (A2651975) with proposed changes to funding years, and answered questions regarding the proposed reallocation and overall size of mountain-biking related budgets.

Resolved

That the Council

1.     Approves in principle the carry forward of $37,000 and approves a reallocation within the Long Term Plan 2021-31 budgets as per tabled document (A2651975) to redistribute capital and with a greater focus on renewals.

Skinner/Brand

Manager Strategy, Mark Tregurtha, answered questions regarding the reduced nature of the event, event budgets, the economic benefits flowing from the event, alternative sources of funding, and the events fund balance available for other events.

Resolved

That the Council

1.     Notes in principle that a grant of $50,000 has been contributed towards the Enduro World series, now scheduled for April 2022; and

2.     Requests in principle officers to work with Nelson Mountain Bike Club and Nelson Regional Development Agency to review the event budget and report back to Council on deliverability based on the original agreement in the 2019/20 Annual Plan or an additional $50,000 of underwriting.

Edgar/Her Worship the Mayor

Manager Parks and Facilities, Rosie Bartlett, answered questions regarding potential sources of funding for interpretation boards at Wakapuaka Cemetery.  She added that as Nelson West Rotary Club had confirmed funding for seating, this item was no longer required through the Long Term Plan 2021 – 31.

Resolved

That the Council

1.   Allocates in principle the following provisions for work at the Wakapuaka Cemetery in the Long Term Plan 2021-31 of up to:

a)      $5,000 capital expenditure per year for years 1 to 3 for plantings

b)      $3,500 capital expenditure in year 1 to make the garage more usable

c)      $7,000 capital expenditure in years 1 and 3 for interpretation boards

d)      $1,000 capital expenditure per year for blocks to identify denominations

e)      $2,500 operating expenditure per year for slope mowing.

Skinner/Edgar

Manager Nelson Marina, Nigel Skeggs, answered questions regarding potential timing for the project, and whether funding should come from the marina account or from other budget lines.

Resolved

That the Council

1.     Agrees in principle that Council will make provision to fund 80% of the cost of the Sea Sports building with the expectation that users will raise a minimum of 20% of the total construction costs, subject to site identification upon approval of the Marina Master Plan.

Skinner/Noonan

Group Manager Community Services, Andrew White, Team Leader Parks and Facilities Activity Management, Paul Harrington, answered questions regarding the potential timeframe and proposed location of the Surf Life Saving Clubrooms.

Resolved

That the Council

1.     Directs in principle officers to liaise with the Nelson Surf Life Saving Club about the proposed hub at Tahunanui in order to prepare a report for further consideration of the project by the Community and Recreation Committee.

O'Neill-Stevens/Skinner

Councillor Edgar, seconded by Councillor O’Neill-Stevens, moved:

That the Council

1.     Notes in principle that the establishment of a tennis club house in Rutherford Park would not require ratepayer funding; and

2.     Directs in principle officers to liaise with the Nelson Lawn Tennis Club about a potential site and lease conditions and bring a report to the Community and Recreation Committee for further consideration.

Manager Parks and Facilities, Rosie Bartlett, and Team Leader Parks and Facilities Activity Management answered questions regarding Reserves Act issues and design aspects.

With the agreement of the mover and seconder, the words “including approval of final design concept” were added to the second clause of the motion.

Resolved

That the Council

1.    Notes in principle that the establishment of a tennis club house in Rutherford Park would not require ratepayer funding; and

2.     Directs in principle officers to liaise with the Nelson Lawn Tennis Club about a potential site and lease conditions and bring a report to the Community and Recreation Committee for further consideration including approval of final design concept.

Edgar/O'Neill-Stevens

Principal Parks and Facilities Activity Planner, Andrew Petheram, answered questions regarding succession planning for the Seafarers Memorial Trust.

Resolved

That the Council

1.     Directs in principle staff to have discussions with the Seafarers Memorial Trust about the request for Council to take ownership of the Seafarers Memorial and to bring a report to the Community and Recreation Committee for consideration.

Skinner/Brand

Team Leader Parks and Facilities Activity Management, Paul Harrington, answered questions regarding location of the Glen cycleway.

Resolved

That the Council

1.     Approves in principle an additional $20,000 capital expenditure in year 1 of the Long Term Plan 2021-31  and $100,000 capital expenditure in year 4 for investigation and construction of a connecting off-road route to the Glen.

Her Worship the Mayor/O'Neill-Stevens

Resolved CL/2021/096

That the Council

1.    Excludes the public from the following parts of the proceedings of this meeting.

2.     The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Her Worship the Mayor/Skinner                                                     Carried

1

Campgrounds

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·         Section 7(2)(h)
To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Resolved

That the Council

1.     Approves in principle an additional $84,000 operational expenditure in year 2 of the Long Term Plan 2021-31 to cover costs related to allowing more time for completion of the compliance project before leasing of the Brook Valley Holiday Park commences; and

2.     Allocates in principle up to an additional $510,000 capital expenditure (being $410,000 in year 1 of the Long Term Plan 2021-31 and $50,000 in each of years 2 and 3) for an improved toilet block at the Brook Valley Holiday Park, and to connect long-term occupants to water and wastewater services as well as undertake other work related to achieving compliance and requests a report to the Strategic Development and Property Subcommittee prior to works being undertaken; and

3.     Requests officers review the future uses of the Maitai Valley Motor Camp and report back to the Strategic Development and Property Subcommittee; and

4.     Requests officers to reduce the cap on the number of Maitai Motor Camp users.

Edgar/Courtney

Resolved

That the Council

1.    Notes in principle the spreadsheet in Attachment 1 (A2634256) to Report R24777, as amended, to be used as the basis for specific responses to submitters on matters raised; and

2.     Delegates in principle authority to the Mayor, Deputy Mayor and relevant Committee Chair to make amendments to final responses to submitters, as long as they are not material and are consistent with the decisions made by Council.

O'Neill-Stevens/Courtney

Resolved

That the Council

1.     Approves in principle the 2020/21 capital carry forwards to the Long Term Plan 2021-31 capital expenditure budgets, as set out in Attachment 2 (A2642025) of Report R24777. 

O'Neill-Stevens/Courtney

Resolved

That the Council

1.     Approves in principle releasing the Depreciation Reserve of $391,000 and Pensioner Housing Reserve of $231,000 in year 1 of the Long Term Plan 2021 - 31 to offset rates.

Courtney/Noonan

Resolved

That the Council

1.     Approves in principle that the Long Term Plan 2021-31 be amended to include the changes in the attached document listing corrections and timing changes in Attachment 3 (A2641877) of Report R24777.

Lawrey/Skinner

The meeting returned to discuss funding allocated in principle to the Nelson Tasman Climate Forum.  There was a discussion regarding increasing funding for the Climate Forum, matched by deliverables reflecting Nelson City Council’s priorities.

Resolved

That the Council

1.     Approves in principle a provision of $100,000 per annum for the Nelson Tasman Climate Forum for years 1 to 3 of the Long Term Plan 2021-31 (including the annual $50,000 funding allocated for community climate change projects in those three years), subject to agreement on priorities and reporting requirements.

Her Worship the Mayor/Fulton

There was a discussion regarding funding sources for Nelson Tasman Business Trust.

Resolved

That the Council

1.     Approves in principle, an additional $10,000 per annum to the Nelson Tasman Business Trust in the Long Term Plan 2021-31.

Edgar/Courtney

Her Worship the Mayor advised that the decisions made ‘in principle’ during the meeting to deliberate on submissions to the draft Long Term Plan 2021-31 should now be confirmed.

Resolved CL/2021/099

That the Council

1.    Receives the report Deliberations on Submissions to the Long Term Plan 2021-31 Consultation and Related Matters (R24777) and its attachments (A2634256, A2642025 and A2641877); and

2.    Confirms the following Long Term Plan 2021-31 Deliberations ‘in principle’ resolutions as the basis for the Long Term Plan 2021-31 to be adopted on 24 June 2021:  

Awatea Place wastewater pump station upgrade

3.    Approves provision for up to an additional $1.2 million in Year 2 of the Long Term Plan 2021-31 to meet potentially higher than expected costs for the upgrade of the Awatea pump station.

Saxton Creek Stage 4

4.    Approves provision for up to an additional $4.3 million, being $2,520,000 in Year 1 and $1,750,000 in Year 2 of the Long Term Plan 2021-31, to meet potentially higher than expected costs for the completion of stage 4 of the Saxton Creek project.

Ariesdale Terrace

5.    Approves bringing forward $40,000 from Year 5 and $40,000 from Year 6 for the Ariesdale Terrace project to Year 1 and Year 2 of the Long Term Plan 2021-31.

Community Compost

6.    Approves support for Community Compost’s initiative to grow its organic collection operation through a provision for a grant of $32,000 from the Climate Change Reserve in the  2020/21 financial Year.  

Landfill fees and charges

7.    Notes that no change is proposed to the 20% increase in Nelson Tasman Regional Landfill Business Unit fees that was consulted on. 

Whakatū Whakamahere Nelson Plan

8.    Notes that funding for Resource Management Act reform transition and implementation costs are not included in the Long Term Plan 2021-31 and will be considered by Council when the implications are known.

Science and Technology Precinct

9.    Notes that the estimated $2.8 million capital funding for realigning Council’s stormwater pipe will be transferred into the stormwater activity and depreciated; and

10.  Approves a carry forward from 2020/21 to Year 1 of the Long Term Plan 2021-31 of the $1.5 million capital grant, payable to the Cawthron Institute (on the signing of the sale and purchase agreement between Port Nelson and the Cawthron Institute); and

11.  Approves bringing forward $2 million for the Science and Technology Precinct project from Year 2 to Year 1 of the Long Term Plan 2021-31; and

12.  Approves a loan funded capital grant of up to $1.2 million to Port Nelson as Council’s contribution towards the development at the Science and Technology Precinct, payable to Port Nelson on completion of the works; and

13.  Approves a provision of $500,000 additional funding in Year 1 of the Long Term Plan 2021-31 (bringing the total Council contribution to $5.5 million) towards the Science and Technology Precinct; and

14.  Notes that the total Council contribution towards the Science and Technology Precinct will be $5.5 million in Year 1 of the Long Term Plan 2021-31.

Housing

15.  Approves provision of up to an extra $128,000 operating expenditure in each of Years 1 to 3 of the Long Term Plan 2021-31 for additional resource to deliver housing outcomes required by Council.

Brook Waimarama Sanctuary Trust

16.  Allocates a provision of up to $9,400 capital expenditure in Year 1 of the Long Term Plan 2021-31 for resealing the 220m² of road leading to Sanctuary gates in conjunction with the reseal of roading within the campground; and

17.  Further allocates a provision of up to $80,000 capital expenditure in Year 1 of the Long Term Plan 2021-31 to extend WiFi coverage for the Brook Waimarama Sanctuary, particularly to the visitor centre.

Climate Change

18.  Approves a provision of $65,000 operational funding per annum for Businesses for Climate Action for Years 1 and 2 of the Long Term Plan 2021-31 and $45,000 for Year 3 (with $38,000 of that funding being the remaining funds from the Climate Change Reserve and $137,000 being ratepayer funded); and

19.  Approves a provision of $100,000 per annum for the Nelson Tasman Climate Forum for Years 1 to 3 of the Long Term Plan 2021-31 (including the annual $50,000 funding allocated for community climate change projects in those three Years), subject to agreement on priorities and reporting requirements; and

20.  Approves an operating grant of $10,000 each Year in Years 1, 2 and 3 of the Long Term Plan 2021-31 for the Tasman Environment Trust Blue Carbon research project to be funded from the Climate Change Reserve.

Arts Council location

21.  Approves a provision of up to $12,000 in Year 1 and Year 2 of the Long Term Plan 2021-31 for the Nelson Arts Council as transition funding while it works to investigate income options to offset the increase in visitor numbers being experienced at its new city centre location; and

22.  Notes that the request from the Arts Council to assist with acquiring a new permanent location in the central city will be considered as part of the work to review and update Nelson’s arts policy guidance documents.

Nelson Centre for Musical Arts

23.  Approves provision for up to $25,000 operating grant  in Year 1 of the Long Term Plan 2021-31 for the development of a pocket park on Nelson Centre for Musical Arts land on the basis that the Nelson Centre for Musical Arts will fund the remainder required to implement the landscape plan.

Library Operations

24.  Approves the development and implementation of a zero overdue fees policy for all late returned library items including books, DVDs, magazines and other lending items, effective from 1 July 2021; and

25.  Notes that this decision would result in lost non-rates revenue of $37,000 annually; and

26.  Approves additional rates contribution to the Library activity of $37,000 annually to offset the reduction in non-rates revenue; and

27.  Notes that Council’s library policy for lost items would not be affected by this change in policy; and

28.  Notes that officers will review the policy change after 12 months and if required report back to Council.

Cemeteries

29.  Directs staff to work with Tasman District Council on the option of a regional cemetery in Moutere or Wakefield.

Sportsfields

30.  Approves  provision of an additional $10,000 operating expenditure in Year 1 of the Long Term Plan 2021-31 and an additional $50,000 operating expenditure per year thereafter for additional maintenance to increase sportsfield capacity by increasing hours of use; and

31.  Approves $50,000 additional capital expenditure in Year 2 of the Long Term Plan 2021-31 for investigation into improved sportsfield lighting; and

32.  Approves $380,000 additional capital expenditure in Year 4 of the Long Term Plan 2021-31 for Neale Park lighting improvements and ground levelling; and

33.  Approves provision of an additional $300,000 capital expenditure in Year 7 of the Long Term Plan 2021-31 for Tahuna Reserve lighting improvements; and

34.  Directs officers to hold further discussions with interested sports codes and Sport Tasman about future developments at Guppy Park and to report on options to the Community and Recreation Committee; and

35.  Approves  a provision of up to $140,000 in Year 3 of the Long Term Plan 2021-31 for a reconfiguration of the Guppy Park changing rooms.

Mountain bike trails

36.  Approves the carry forward of $37,000 and approves a reallocation within the Long Term Plan 2021-31 budgets as per tabled document (A2651975) to redistribute capital and with a greater focus on renewals.

Enduro World Series

37.  Notes that a grant of $50,000 has been contributed towards the Enduro World series, now scheduled for April 2022; and

38.  Requests officers to work with Nelson Mountain Bike Club and Nelson Regional Development Agency to review the event budget and report back to Council on deliverability based on the original agreement in the 2019/20 Annual Plan, or an additional $50,000 of underwriting.

Saxton Field

Hockey lighting

39.  Approves reallocation of $37,500 within Saxton Field budgets in Year 1 of the Long Term Plan 2021-31 to go towards upgrading lighting for hockey to meet television broadcasting standards.

Pole Vault Facility

40.  Approves reallocation of $18,000 within Saxton Field budgets in Year 1 of the Long Term Plan 2021-31 to go towards the cost of a pole vault facility; and

41.  Notes that the Top of the South Athletics Trust will raise 40% of the cost of the pole vault facility.

Wakapuaka Cemetery

42.  Allocates the following provisions for work at the Wakapuaka Cemetery in the Long Term Plan 2021-31 of up to:

a)    $5,000 capital expenditure per year for Years 1 to 3 for plantings

b)    $3,500 capital expenditure in Year 1 to make the garage more usable

c)    $7,000 capital expenditure in Years 1 and 3 for interpretation boards

d)           $1,000 capital expenditure per year for blocks to identify denominations

e)    $2,500 operating expenditure per year for slope mowing.

Sea Sports Building

43.  Agrees that Council will make provision to fund 80% of the cost of the Sea Sports building with the expectation that users will raise a minimum of 20% of the total construction costs, subject to site identification upon approval of the Marina Master Plan.

Surf Life Saving club rooms

44.  Directs officers to liaise with the Nelson Surf Life Saving Club about the proposed hub at Tahunanui in order to prepare a report for further consideration of the project by the Community and Recreation Committee.

Lawn Tennis Club rooms

45.  Notes that the establishment of a tennis club house in Rutherford Park would not require ratepayer funding; and

46.  Directs officers to liaise with the Nelson Lawn Tennis Club about a potential site and lease conditions and bring a report to the Community and Recreation Committee for further consideration including approval of final design concept.

Seafarers Memorial

47.  Directs staff to have discussions with the Seafarers Memorial Trust about the request for Council to take ownership of the Seafarers Memorial and to bring a report to the Community and Recreation Committee for consideration.

Economic

48.  Approves, subject to Council adopting Project Kōkiri 2,  provision of up to $350,000 per annum additional funding in Years 1 to 3 of the Long Term Plan 2021-31 for implementation of Project Kōkiri 2.

Nelson Tasman Business Trust

49.  Approves an additional $10,000 per annum to the Nelson Tasman Business Trust in the Long Term Plan 2021-31

Responses to submitters

50.  Notes the spreadsheet in Attachment 1 (A2634256) to Report R24777, as amended, to be used as the basis for specific responses to submitters on matters raised; and

51.  Delegates authority to the Mayor, Deputy Mayor and relevant Committee Chair to make amendments to final responses to submitters, as long as they are not material and are consistent with the decisions made by Council.

Regional Public Transport changes

52.  Approves bringing funding of $670,000 per annum forward from Year 6 of the Long Term Plan 2021-31 to Year 3, to improve frequency and extend hours of operation of the public transport service (as outlined in 6.6.4 of report R24772 to the 21 April 2021 Regional Transport Committee) dependent on the Waka Kotahi and Tasman District Council share of funding being available; and

53.  Approves provision for an additional $38,000 funding per annum over the ten years of the Long Term Plan 2021-31 to provide the Living Wage for bus drivers in our public transport service, dependent on the successful completion of discussions with the contracted public transport operator; and

54.  Supports any additional improvements on the basis that external additional funding is secured from non-rates sources, or that savings are made in other transport related activities.

Nelson Regional Sewerage Business Unit

55.  Notes that the Long Term Plan 2021-31 will be updated to reflect the revised budgets presented in the Nelson Regional Sewerage Business Unit 2021/22 Business Plan and 2021-31 Activity Management Plan adopted by the Infrastructure Committee.

Campgrounds

56.  Approves an additional $84,000 operational expenditure in Year 2 of the Long Term Plan 2021-31 to cover costs related to allowing more time for completion of the compliance project before leasing of the Brook Valley Holiday Park commences; and

57.  Allocates up to an additional $510,000 capital expenditure (being $410,000 in Year 1 of the Long Term Plan 2021-31 and $50,000 in each of Years 2 and 3) for an improved toilet block at the Brook Valley Holiday Park, and to connect long-term occupants to water and wastewater services as well as undertake other work related to achieving compliance and requests a report to the Strategic Development and Property Subcommittee prior to works being undertaken; and

58.  Requests officers to review the future uses of the Maitai Valley Motor Camp and report back to the Strategic Development and Property Subcommittee; and

59.  Requests officers to reduce the cap on the number of Maitai Valley Motor Camp users.

Glen Cycleway

60.  Approves an additional $20,000 capital expenditure in Year 1 of the Long Term Plan 2021-31  and $100,000 capital expenditure in Year 4 for investigation and construction of a connecting off-road route to the Glen.

Marina

61.  Approves moving the funding from hardstand improvements in Years 7 and 8 of $800,000 (uninflated) to Year 1 of the Long Term Plan 2021–31 to address health, safety and security projects prior to the Marina Masterplan being consulted on; and

62.  Notes that additional funding and some redistribution of capital budget between the years of the Long Term Plan 2021-31 is likely to be required once the Marina Masterplan has been adopted; and

63.  Requests officers to complete a Masterplan for the sea side of the marina; and

64.  Approves a provision of up to $110,000 in Year 1 of the Long Term Plan 2021-31 from the Marina account for a s17a review of governance models and transition costs towards a new governance model if required.

Carry Forwards from 2020/21

65.  Approves the 2020/21 capital carry forwards to the Long Term Plan 2021-31 capital expenditure budgets, as set out in Attachment 2 (A2642025) of Report R24777. 

Final windup of Community Housing

66.  Approves releasing the Depreciation Reserve of $391,000 and Pensioner Housing Reserve of $231,000 in Year 1 of the Long Term Plan 2021 - 31 to offset rates.

Other changes since the Draft Long Term Plan consultation

67.   Approves that the Long Term Plan 2021-31 be amended to include the changes in the attached document listing corrections and timing changes in Attachment 3 (A2641877) of Report R24777.

Her Worship the Mayor/Edgar                                                        Carried

Attachments

1    7.4 A2648384 Saxton Creek Upgrade Stage 4

2    9.6 A2656425 Financial Strategy - Shortfall Graph

3    15. A2649059 Updated Agenda Page 246 - list of reference documents.

4    23.1 A2651975 Proposed mountain biking capital budget changes

1

CONFIDENTIAL: Funding to support Nelson Slipway Redevelopment and Services Expansion

That the Council

3.    Agrees that Report (R25836), and the decision be made publicly available once negotiations are concluded.

2

CONFIDENTIAL: Nelson City Council - Tasman District Council Engineering Services Agreement and Nelson City Council - Tasman District Council Waimea Community Dam Funding Agreement

That the Council

10.  Agrees that Report (R25852) and its attachments (A1382534, A1730382, A1844948, A2518793, A2602923, A2618282 and A2618446) and the decision be made publicly available once negotiations are concluded.