Present: Councillor
T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors T Brand
(Deputy Chairperson), Y Bowater (Deputy Chairperson), M Courtney, J Edgar, K Fulton,
M Lawrey, B McGurk, G Noonan, and R O'Neill-Stevens
In
Attendance: Group Manager Community Services (A White),
Team Leader Governance (R Byrne) Governance Adviser (E-J Ruthven), Governance
Support (P Boutle), and Youth Councillors (G Rollinson and H Culverwell)
Apologies: Councillors
P Rainey and R Sanson
Opening
Prayer
Councillor Skinner gave an opening
prayer
1. Apologies
2. Confirmation
of Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register.
Councillors McGurk and Noonan
subsequently declared interests in Item two of the confidential agenda –
Reappointment of Trustee to the City of Nelson Civic Trust.
4. Public
Forum
There was no public forum.
5. Confirmation
of Minutes
5.1 4
March 2021
Document number M15466, agenda
pages 7 - 16 refer.
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Resolved CAR/2021/018
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That the Community and Recreation Committee
1. Confirms
the minutes of the meeting of the Community and Recreation Committee, held on
4 March 2021, as a true and correct record.
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McGurk/Bowater Carried
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6. Chairperson's
Report
Document number R24809, agenda
pages 17 - 21 refer.
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Councillor Skinner spoke to
his report, and highlighted recent and upcoming Council events relating to
the Community and Recreation Committee’s areas of responsibility.
At Councillor Skinner’s
invitation, Councillor Noonan gave an update regarding the development of
Whare Haumaru at the Male Room, a day hub to support members of the homeless
community.
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Resolved CAR/2021/019
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That the Community and Recreation
Committee
1. Receives the report
Chairperson's Report (R24809).
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Courtney/Bowater Carried
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7. Youth
Council Update
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Grier
Rollinson and Holly Culverwell gave an update on recent Youth Council
activities, including submissions developed and events that Youth Council had
attended or assisted with, and answered questions.
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8. City
For All Ages Strategy update
Document number R24779, agenda
pages 22 - 26 refer.
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Chair of the City for All Ages
Steering Group, Paul Steere, provided an update regarding progress on the
City For All ages Strategy.
Along with Senior Policy
Adviser, Michelle Joubert, Mr Steere answered questions regarding the
content, areas of focus of, and potential gaps in the Strategy, including how
to make the Strategy inclusive and relevant for people of all ages across the
Nelson community.
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Resolved CAR/2021/020
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That the Community and
Recreation Committee
1. Receives the report
City For All Ages Strategy update (R24779)
and its attachment (A2617348).
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Noonan/Brand Carried
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6 Bishop
Suter Trust - Strategic Presentation
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Julie
Catchpole, Suter Director, and Jeff Morris, Suter Commercial Manager, gave a
PowerPoint presentation (A2624107). They were accompanied by Trustee
Gabrielle Hervey.
Ms
Catchpole and Mr Morris answered questions regarding the Bishop Suter
Trust’s recovery from the COVID-19 lockdown period, sustainability and
employment issues, and opportunities for building additional income streams.
Attendance:
Councillor Lawrey left the meeting from 10.31a.m. to 10.39a.m.
Ms
Catchpole and Mr Morris answered further questions regarding incorporating
SMART performance measures in the draft Statement of Intent, and potential
risks relating to an extension of the Ministry of Education Learning
Experiences Outside The Classroom contract.
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Attachments
1 A2624107 - The Bishop Suter Trust - PowerPoint
presentation
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10. Bishop
Suter Trust Half Year Performance Report to 31 December 2020 and Draft
Statement of Intent 2021/2026
Document number R22677, agenda
pages 27 - 86 refer.
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Group Manager Community
Services, Andrew White, answered questions regarding the setting of performance
measures and targets in Statements of Intent, and reporting in six-monthly
performance reports.
There was a discussion
regarding the desirability of including SMART performance measures in the
draft Statement of Intent, particularly regarding visitor satisfaction, venue
user satisfaction, non-Council-related income streams, growing community
engagement and Friends of the Suter membership.
The motion was taken in parts.
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Resolved CAR/2021/021
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That the Community and
Recreation Committee
1. Receives the report
Bishop Suter Trust Half Year Performance Report to 31 December 2020 and Draft
Statement of Intent 2021/2026 (R22677)
and its attachments (A2583668, A2598483 and A2541536); and
2. Notes the delivery
of the Bishop Suter Trust draft Statement of Intent 2021/2026 (A2579562) as
required under the Local Government Act 2002.
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Bowater/Lawrey Carried
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There
was further discussion regarding the importance of including SMART
performance measures in the draft Statement of Intent.
The meeting was adjourned from
11.00a.m. to 11.18a.m.
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Resolved CAR/2021/022
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That the Community and
Recreation Committee
3. Provides
the following comments and feedback to the Bishop Suter Trust:
a) requests the Board works
with Council officers to improve sustainability objectives and performance
measures in the Statement of Intent.
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Edgar/McGurk Carried
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11. Development of Maitai
Recreation Hub
Document number R23742, agenda
pages 87 - 103 refer.
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Team Leader Parks and
Facilities Activity Management, Paul Harrington, and Manager Parks and
Facilities, Rosie Bartlett, presented the report and gave a PowerPoint presentation
(A2624115).
They answered questions
regarding availability of funding from the Ministry of Business, Innovation
and Employment towards the project, cross-use of the Golf Club, the various
facilities proposed for the recreation hub, the timeframe for construction,
and the future upgrade of the Maitai Walkway.
Councillor Fulton, seconded by
Councillor Lawrey, moved the officer recommendation, with the inclusion of
the words “subject to approximately $500,000 Ministry of Business,
Innovation and Employment funding being provided” in clause two of the
motion.
Peter Watson, Manager of the
Waahi Taakaro Golf Club, answered questions regarding Golf Club support for
the recreation hub project. Mr Harrington answered further questions
around the apportionment of future operational costs and the levels of
parking to be provided at the hub.
The meeting was adjourned from
12.05p.m. to 12.10p.m.
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Resolved CAR/2021/023
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That the Community and Recreation
Committee
1. Receives the report
Development of Maitai Recreation Hub (R23742)
and its attachment (A2605194); and
2. Approves
the development of the Maitai Recreation Hub at the Waahi Taakaro Golf Course
location (Lot 1 DP 10588), subject to approximately $500,000 Ministry of
Business, Innovation and Employment funding being provided; and
3. Approves,
under section 53 of the Reserves Act, the erection of new structures, setting
apart additional car parking and other facilities as necessary or desirable
for the use of the reserve and development of the Maitai Recreation Hub.
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Fulton/Lawrey Carried
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Attachments
1 A2624115 - PowerPoint Presentation - Maitai Recreation
Hub
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12. Exclusion
of the Public
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Attendance: Councillors
McGurk and Noonan declared an interest in item two of the confidential
agenda, and left the meeting at 12.19p.m.
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Resolved CAR/2021/024
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That the Community and Recreation Committee
1. Excludes the public from the following parts of the proceedings
of this meeting.
2. The general subject of each matter to be
considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
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Brand/McGurk Carried
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Item
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General subject of each matter to be
considered
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Reason for passing this resolution in relation
to each matter
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Particular interests protected (where
applicable)
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1
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Community and Recreation Committee
Meeting - Public Excluded Minutes - 4 March 2021
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Section 48(1)(a)
The public conduct of this matter would
be likely to result in disclosure of information for which good reason exists
under section 7.
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The withholding of the information is
necessary:
·
Section 7(2)(a)
To protect the privacy of natural persons, including that of a deceased
person
· Section 7(2)(g)
To maintain legal professional privilege
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2
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Reappointment of Trustee to the City of Nelson Civic
Trust
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Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
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The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
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The meeting went into confidential
session at 12.20p.m. and resumed in public session at 12.38p.m.
Restatements
It was resolved while the public was
excluded:
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1
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CONFIDENTIAL:
Reappointment of Trustee to the City of Nelson Civic Trust
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That
the Community and Recreation Committee
3. Agrees
that the appointment be made public once it has been finalised.
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There being no further business the meeting ended at 12.38p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date