Agenda of Joint Committee of Tasman District and Nelson City Councils

Joint Committee

16 March 2021

Page No.

1. Apologies

1.1 An apology has been received from Nelson City Councillor T Brand

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

5. Confirmation of Minutes

5.1 10 November 2020 5 - 10

Document number M15253

Recommendation

That the Joint Committee of Tasman District and Nelson City Councils

1. Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 10 November 2020, as a true and correct record.

6. Chairperson's Report

7. Nelson Regional Development Agency Six Monthly Strategic Presentation

Toni Power, Acting Chief Executive and Sarah-Jane Weir, Acting Chair of NRDA will present their six monthly strategic presentation.

Timing allocation: 9.35-10.05a.m.

8. Port Nelson Limited six monthly strategic presentation

Geoff Dangerfield, Board Chair, and Hugh Morrison, Port Nelson CEO, will give a six monthly strategic presentation.

Timing allocation: 10.05-10.35a.m.

9. Tasman Bays Heritage Trust - Six Month Strategic Presentation

Olivia Hall, Chair of the Tasman Bays Heritage Trust, and Lucinda Blackley-Jimson, Chief Executive of the Nelson Provincial Museum, will give a presentation.

Timing allocation: 11.15-11.45a.m.

CONFIDENTIAL Business

10. Exclusion of the Public

Recommendation

That the Joint Committee

1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Paul Steere, Catherine Taylor, Andy Wotton and Simon Orr remain after the public has been excluded, for Item 2 of the confidential agenda (Nelson Airport Ltd six month strategic presentation), as they have knowledge that will assist the meeting.

Recommendation

That the Joint Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Joint Committee Meeting - Confidential Minutes - 10 November 2020	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Nelson Airport Limited six month strategic presentation	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Joint Committee Meeting - Confidential Minutes - 10 November 2020

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Nelson Airport Limited six month strategic presentation

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Joint Committee of Tasman District and Nelson City Councils Minutes - 10 November 2020

Minutes of a meeting of the Joint Committee of Tasman District and Nelson City Councils

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 10 November 2020, commencing at 9.32a.m.

Present: Her Worship the Mayor of Nelson R Reese (Chairperson), His Worship the Mayor of Tasman T King, Tasman District Councillors S Bryant, B Dowler, C Hill, C MacKenzie, K Maling, T Tuffnell, A Turley, T Walker, D Wensley, Nelson City Councillors Y Bowater, T Brand, M Courtney, J Edgar, K Fulton (via audio-visual link), M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, R Sanson and T Skinner

In Attendance: Tasman District Council Chief Executive Officer (J Dowding) and Corporate and Governance Services Manager (M Drummond), Nelson City Council Chief Executive (P Dougherty), Acting Group Manager Community Services (M Preston-Thomas), Group Manager Corporate Services (N Harrison), and Governance Adviser (E-J Ruthven)

Apologies : Tasman District Councillors C Butler, D McNamara and D Ogilvie, and Her Worship the Mayor of Nelson R Reese (for lateness)

His Worship Mayor King chaired the initial part of the meeting.

1. Apologies

Resolved JC/2020/008

That the Joint Committee of Tasman District and Nelson City Councils

1. Receives and accepts the apologies from Tasman District Councillors C Butler, D McNamara and D Ogilvie for attendance, and Her Worship the Mayor of Nelson R Reese for lateness.

Walker/McGurk Carried

2. Confirmation of Order of Business

His Worship Mayor King noted that item 7, Tasman Bays Heritage Trust – Six Month Strategic Presentation, would be taken ahead of item 6, Update on Future Development Strategy and related matters.

3. Interests

There were no updates to the Interests Register.

Councillor Bowater declared an interest with item 4 on the Confidential agenda, in relation to the Statement of Expectation for Tasman Bays Heritage Trust.

4. Public Forum

There was no public forum.

5. Confirmation of Minutes

5.1 10 March 2020

Document number M7742, agenda pages 6 - 10 refer.

Attendance: Councillor Skinner joined the meeting at 9.35a.m.

Resolved JC/2020/009

That the Joint Committee of Tasman District and Nelson City Councils

1. Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 10 March 2020, as a true and correct record.

Courtney/Brand Carried

6. Tasman Bays Heritage Trust - Six Month Strategic Presentation (agenda item 7)

Tasman Bays Heritage Trust Chair, Olivia Hall, and Nelson Provincial Museum Chief Executive, Lucinda Blackley-Jimson, gave a Power Point presentation (A2534479). Ms Hall noted that the Trust’s Annual Report had not yet been received back from Audit New Zealand.

Attendance: Her Worship Mayor Reese joined the meeting at 9.48a.m. His Worship Mayor King vacated the chair and Her Worship Mayor Reese assumed the chair.

Ms Hall and Ms Blackley-Jimson answered questions regarding locations for the Tasman fires exhibition, whether the Museum held any taonga connected with Parihaka and how any such taonga would be handled should any be received by the Museum, collecting oral histories and items relating to the COVID-19 pandemic, rationalisation of the Museum’s collection, and the Museum’s relationship with Founders Heritage Park.

Attachments

1 A2534479 - Tasman Bays Heritage Trust Power Point presentation

7. Update on Future Development Strategy and related matters (agenda item 6)

Document number R21424, agenda pages 11 - 25 refer.

Nelson City Council Senior City Development Adviser, Gabrielle Thorpe, and Tasman District Council Urban Growth Coordinator, Jacqui Deans, presented the report. Ms Thorpe noted a correction in that the date referred to in paragraph 4.19.2 of the report should be 5 November 2020. Ms Thorpe and Ms Deans answered questions regarding the areas to be included as urban environments, and the measurement of intensification uptake rates. It was noted further that the Wakefield community had created a survey regarding housing needs in the Wakefield area.
Resolved JC/2020/010
	*That the Joint Committee of Tasman District and Nelson City Councils* *1. Receives the report Update on Future Development Strategy and related matters (R21424) and its attachments (A2491932 and A2491755); and* 2. Approves the inclusion of the settlements of Nelson, Richmond, Motueka, Mapua, Wakefield, Brightwater, Cable Bay and Hira as part of the ‘Urban Environment’ in recognition that these communities are part of the same labour and housing market.
McGurk/Maling Carried

8. Exclusion of the Public

Her Worship Mayor Reese explained that Geoff Dangerfield and Hugh Morrison, of Port Nelson Limited, and Paul Steere and Andy Wotton, of Nelson Airport Limited, would be in attendance for Item 2 and 3 of the Confidential agenda to answer questions and, accordingly, a procedural resolution to allow them to stay was required to be passed:

Resolved JC/2020/011
	*That the Joint Committee* 1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Geoff Dangerfield and Hugh Morrison from Port Nelson and Paul Steere and Andy Wotton from Nelson Airport Ltd remain after the public has been excluded, for Items 2 and 3 of the Confidential agenda (Port Nelson Strategic Presentation and Nelson Airport Limited Strategic Presentation), as they have knowledge that will assist the meeting.
Her Worship Mayor Reese/Turley Carried
Resolved JC/2020/012
	*That the Joint Committee* 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Her Worship Mayor Reese/Turley Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Joint Committee Meeting - Public Excluded Minutes - 10 March 2020	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
2	Port Nelson strategic presentation	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
3	Nelson Airport Limited strategic presentation	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
4	Joint Council Controlled Organisations - Matters for Statements of Expectation (Tasman Bays Heritage Trust, Port, Airport) 2021/22	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into confidential session at 10.10a.m. and resumed in public session at 11.24a.m.

Restatements

It was resolved while the public was excluded:

CONFIDENTIAL: Joint Council Controlled Organisations - Matters for Statements of Expectation (Tasman Bays Heritage Trust, Port, Airport) 2021/22

That the Joint Committee of Tasman District and Nelson City Councils

5. Agrees that Report (R13716) and the decision be made publically available once the completed Statements of Expectation are made available on the Tasman District Council and Nelson City Council websites.

There being no further business the meeting ended at 11.24.a.m.

Confirmed as a correct record of proceedings:

Chairperson Date