Minutes of a meeting of the Community and Recreation Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 10 December 2020, commencing at 10.09a.m.
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater (Deputy Chairperson), T Brand (Deputy Chairperson), M Courtney, J Edgar, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens and R Sanson
In Attendance: Chief Executive (P Dougherty), Acting Group Manager Community Services (M Preston-Thomas), Group Manager Strategy and Communications (N McDonald), Governance Adviser (E-J Ruthven) and Governance Support (P Boutle)
Apologies: Councillor P Rainey, and Councillors M Lawrey and R Sanson (for lateness)
Opening Prayer
Councillor Skinner gave an opening prayer.
1. Apologies
Resolved CAR/2020/001 |
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That the Community and Recreation Committee 1. Receives the apology from Councillor P Rainey for attendance and Councillors M Lawrey and R Sanson for lateness. |
2. Confirmation of Order of Business
The Chairperson advised that the public forum presenter had withdrawn her presentation. He added that items may be taken out of order to accommodate external presenters participating in the meeting.
There were no updates to the Interests Register,
Councillor Bowater declared an interest in relation to Item 14, Request for Assistance from Nelson Giants for Trafalgar Centre Hireage, and the corresponding item on the Confidential agenda, item 1, Request for Assistance from the Nelson Giants for Trafalgar Centre Hireage – Additional Information.
4.1 Rachel Gordon - Wellbeing Hub
This item was withdrawn from the agenda.
Document number R22522, agenda pages 10 - 11 refer.
Youth Councillors Rosie Armstrong and Nathan Dunn gave an update on behalf of Nelson Youth Council, noting the performance and achievements of Youth Council over the course of 2020. The Youth Councillors answered questions regarding planning for next year’s Youth Council activities. |
7. Bishop Suter Trust - Strategic Presentation
8. Nelson Festivals Trust Six Monthly Update
9. Top of the South Island Regional Sport and Active Recreation Spaces and Places Strategy
Document number R21454, agenda pages 12 - 68 refer.
10. Sport Tasman Strategic Presentation
11. Sport Tasman - Loan Agreement
Document number R19219, agenda pages 69 - 76 refer.
12. Community Services Quarterly Report to 30 September 2020
Document number R19236, agenda pages 77 - 97 refer.
13. Natureland Wildlife Trust - Extension to Current Lease Area
Document number R21356, agenda pages 98 - 108 refer.
14. Request for Assistance from the Nelson Giants for Trafalgar Centre Hireage
Document number R21457, agenda pages 109 – 116 refer.
Councillor Bowater declared an interest in this item and the corresponding item on the confidential agenda, and left the meeting at 2.32p.m. She did not take part in discussion or voting on this matter.
Mike Fitchett, Nelson Giants Head Coach, and Tony Bowater, Nelson Giants Director, joined the meeting. Manager Parks and Facilities, Rosie Bartlett, presented the report.
Ms Bartlett answered questions regarding the economic benefit of Nelson Giants home games and the value that the Nelson Giants added to the Nelson community, the potential for the Nelson Giants to need further financial support in the future, the composition of the Nelson Giants board, and charges for additional services associated with hiring the Trafalgar Centre.
The Chairperson noted that Mike Fitchett and Tony Bowater, of the Nelson Giants, would be in attendance for Item 1 of the Confidential agenda to answer questions and, accordingly, a procedural resolution was required to be passed. |
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That the Community and Recreation Committee 1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Mike Fitchett and Tony Bowater remain after the public has been excluded, for Item One of the Confidential agenda (Request for Assistance from Nelson Giants for Trafalgar Centre Hireage – Additional Information), as they have knowledge relating to the Nelson Giants’ hireage of the Trafalgar Centre that will assist the meeting. |
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That the Community and Recreation Committee 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Request for Assistance from the Nelson Giants for Trafalgar Centre Hireage - Additional Information
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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The meeting went into confidential session at 2.46p.m. and resumed in public session at 2.48p.m.
16. Request for Assistance from the Nelson Giants for Trafalgar Centre Hireage (agenda item 14 continued)
Document number R21457, agenda pages 109 - 116 refer.
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That the Community and Recreation Committee 1. Receives the report Request for Assistance from the Nelson Giants for Trafalgar Centre Hireage (R21457). |
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1. Approves unbudgeted expenditure of $25,101 to provide a reduced rate of $35,000 for the Nelson Giants’ use of Trafalgar Centre between April and July 2021. |
Attendance: Councillor Bowater returned to the meeting at 2.50p.m. |
17. Recommendations from the Greenmeadows Hearings Panel: proposed classification of Greenmeadows
Document number R22506, agenda pages 117 - 136 refer.
Senior Policy Adviser, Michelle Joubert, presented the report. |
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That the Community and Recreation Committee 1. Receives the report Recommendations from the Greenmeadows Hearings Panel: proposed classification of Greenmeadows (R22506) and its attachments (A2097295, A2140227, A2437010 and A2517526). |
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1. Approves, in accordance with section 16(1) of the Reserves Act, the classification of part of Greenmeadows (being part of Record of Title NL114/188) as shaded orange in Attachment 1 (A2097295) as Local Purpose (Community Purposes) Reserve under s23 of the Reserves Act 1977; and 2. Approves, in accordance with section 16(1) of the Reserves Act, the classification of part of Greenmeadows (being part of Record of Title NL114/188) as shaded red in Attachment 1 (A2097295) as Local Purpose (Road) Reserve under s23 of the Reserves Act 1977; and 3. Delegates to the Chief Executive authority to: (a) prepare and approve a survey plan that defines the land classified in accordance with this report (R22506) and the 13 December 2018 report R9565; (b) prepare and place notices in the New Zealand Gazette that record the classifications of the land in accordance with this report (R22506) and report R9565; and (c) attend to registration of the published Gazette Notices against the Records of Title for the classified land. |
16. Adoption of the Community Partnerships Activity Management Plan
Document number R18142, agenda pages 137 - 175 refer.
Acting Group Manager Community Services, Mark Preston-Thomas, presented the report. He answered questions regarding how the following aspects were reflected in the Activity Management Plan: · Supporting communities of greatest need during emergencies; · Climate change and resiliency; · Health and well-being, including active recreation and mental health; · Equality and equal opportunities for vulnerable or minority groups in the community; and · Expanding the considerations around community wellbeing to emphasise the importance of nature for mental health. |
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That the Community and Recreation Committee 1. Receives the report Adoption of the Community Partnerships Activity Management Plan (R18142) and its attachment (A2457019); and 2. Approves the Draft Community Partnerships Activity Management Plan 2021-31 (A2457019) as the version to inform the Long Term Plan 2021-31, with minor amendments as noted at the Community and Recreation Committee meeting of 10 December 2020; and 3. Notes that the Draft Community Partnerships Activity Management Plan 2021-31 will be updated, and the final Activity Management Plan adopted, after the adoption of the Long Term Plan 2021-2031. |
The meeting was adjourned from 3.18p.m. to 3.28p.m. |
17. Sports and Recreation Quarterly Report to 30 September 2020
Document number R20300, agenda pages 176 - 0 refer.
Manager Parks and Facilities, Rosie Bartlett, and Team Leader Parks and Facilities Activity Management, Paul Harrington, presented the report, along with Parks and Facilities Activity Planner, Jane Loughnan, Principal Parks and Facilities Asset Planner, Andrew Petheram, and Parks and Facilities Asset Analyst, Angela Broecker. They answered questions regarding: · The potential for external funding sources for the Stoke Youth Park; · Progress on the Maitai Mountainbiking Hub; · The managed retreat process being followed in relation to erosion at the Tahunanui Back Beach; and · Timeframes for the resurfacing of the Marina hardstand. |
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That the Community and Recreation Committee 1. Receives the report Sports and Recreation Quarterly Report to 30 September 2020 (R20300) and its attachments (A2506440) and (A2507706). |
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That the Community and Recreation Committee 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
2 |
Bishop Suter Trust - Statement of Expectation 2021/22
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
3 |
Reappointment of Trustees to the City of Nelson Civic Trust
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into confidential session at 3.38p.m and resumed in public session at 4.07p.m.
Restatements
It was resolved while the public was excluded:
1 |
CONFIDENTIAL: Request for Assistance from the Nelson Giants for Trafalgar Centre Hireage - Additional Information |
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That the Community and Recreation Committee 2. Agrees that Report R22504 and Attachments A2530456 and A2512241 remain confidential at this time. |
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CONFIDENTIAL: Bishop Suter Trust - Statement of Expectation 2021/22 |
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That the Community and Recreation Committee 4. Agrees that Report (R21343) and the decision be made publicly available once the completed Statement of Expectation is made available on the Nelson City Council website approximately 30 days after it is received by the Trust. |
3 |
CONFIDENTIAL: Reappointment of Trustees to the City of Nelson Civic Trust |
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That the Community and Recreation Committee 3. Agrees that the appointments be made public once they have been finalised. |
There being no further business the meeting ended at 4.08p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date