Minutes of a meeting of the Audit, Risk and Finance Subcommittee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Wednesday 2 December 2020, commencing at 11.02a.m.
Present: Mr J Peters (Chairperson), Her Worship the Mayor R Reese, Councillors J Edgar, M Lawrey, R Sanson and Mr J Murray
In Attendance: Group Manager Corporate Services (N Harrison), Governance Adviser (J Brandt) and Governance Support (P Boutle)
Apology: Her Worship the Mayor R Reese (lateness)
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That the Audit, Risk and Finance Subcommittee 1. Receives and accepts an apology for lateness from Her Worship the Mayor R Reese.
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2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 10 November 2020
Document number M15258, agenda pages 6 - 12 refer.
It was requested to add to the minutes that the committee noted its disappointment with Audit New Zealand for the delays in completing the Annual Report 2019/20 audit and not providing clear timeframes.
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That the Audit, Risk and Finance Subcommittee 1. Confirms the amended minutes of the meeting of the Audit, Risk and Finance Subcommittee , held on 10 November 2020, as a true and correct record. |
Document number R22501, agenda pages 13 - 13 refer.
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That the Audit, Risk and Finance Subcommittee 1. Receives the Chairperson's Report (R22501). |
7. Policy Review: Procurement Policy
Document number R14814, agenda pages 14 - 30 refer.
Manager Business Improvement, Arlene Akhlaq, presented the report. She answered questions about the policy’s commitment to the Living Wage. Ms Akhlaq answered further questions about the streamlined contract award process for the Capital Works Programme, the exemption in place and how a streamlined procurement process may continue under this Policy.
Attendance: Her Worship the Mayor R Reese joined the meeting at 11.41 a.m.
8. Quarterly Finance Report 1 July - 30 September 2020
Document number R21347, agenda pages 31 - 47 refer.
Manager Finance, Clare Knox, presented the report. She gave a progress update about Audit New Zealand’s delays with Annual Report 2019/20 audit, noting that officers were hoping the audit clearance would be received in time for the 17 December 2020 Council meeting.
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That the Audit, Risk and Finance Subcommittee 1. Receives the report Quarterly Finance Report 1 July - 30 September 2020 (R21347) and its attachments (A2505385, A2505175 and A2517557).
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Attendance: Mr Murray left the meeting at 12.14p.m. and returned during the confidential part of the meeting.
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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Audit, Risk and Finance Subcommittee Meeting – Confidential Minutes - 10 November 2020 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege |
The meeting went into confidential session at 12.14p.m. and resumed in public session at 12.15p.m.
The only business transacted in confidential session was to confirm the minutes. In accordance with the Local Government Official Information Meetings Act, no reason for withholding this information from the public exists therefore this business has been recorded in the open minutes.
10. Confirmation of Minutes
10.1 10 November 2020
Document number M15260, agenda pages 3 - 5 refer.
Resolved ARF/2020/070 |
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That the Audit, Risk and Finance Subcommittee 1. Confirms the minutes of part of the meeting of the Audit, Risk and Finance Subcommittee, held with the public excluded on 10 November 2020, as a true and correct record. |
Edgar/Peters Carried |
Attendance: Mr Murray returned to the meeting at 12.15p.m.
11. Re-admittance of the Public
Resolved ARF/2020/071 |
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1. Re-admits the public to the meeting. |
There being no further business the meeting ended at 12.15p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date