Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 5 November 2020, commencing at 9.07a.m.
In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Acting Group Manager Community Services (M Preston-Thomas), Group Manager Strategy and Communications (N McDonald), Governance Advisers (J Brandt and K McLean) and Youth Councillors K McNamara and G Rollinson
Apology: Councillors J Edgar, M Lawrey (early departure) and R Sanson (lateness)
1. Apologies
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That the Sports and Recreation Committee 1. Receives and accepts an apology from Councillor R Sanson for lateness, and from Councillors J Edgar (Council business) and M Lawrey for early departure. |
2. Confirmation of Order of Business
The Chairperson noted that agenda item 8, Modellers Pond Replacement Project – Moving to the Next Stage, would be considered first, followed by agenda item 9, Interim Public Access for Recreation on Koata Ltd Land, at 10.30a.m., and that the meeting would move into confidential business around that time to consider the related confidential agenda item 2, Valuation estimation for Koata Land recreation use. Subsequently, the Chairperson’s report was considered as the last item.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
5.1 17 September 2020
Document number M14131, agenda pages 8 - 15 refer.
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That the Sports and Recreation Committee 1. Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 17 September 2020, as a true and correct record. |
6. Modellers Pond Replacement Project - Moving to the next stage (agenda item 7)
Document number R20325, agenda pages 56 - 76 refer.
Manager Capital Projects, Lois Plum and Principal Parks and Facilities Activity Planner, Andrew Petheram presented the report. They answered questions about the inclusion of particular design elements resulting from consultation undertaken, timeframes for the project going forward, and whether stormwater was included in the funding requested for option 7.
In response to a question, Ms Plum confirmed that if the recommendations in this report were to go ahead, then officers would reduce the draft Long Term Plan budget in 2021/22 by $170,000, and that the total estimated cost of the project would remain the same ($3.75M).
Attendance: Councillor Edgar left the meeting at 9.57a.m.
The meeting was adjourned from 10.10a.m. until 10.28a.m.
7. Interim public access for recreation on Koata Ltd land (agenda item 8)
Document number R20332, agenda pages 77 - 95 refer.
Team Leader Parks and Facilities Activity Management, Paul Harrington presented the report. Belinda Crisp from Nelson Mountain Bike Club (NMTBC), Rod Baxendine from Telfer Young and Hemi Toa and Margaret Soderberg from Koata Ltd were in attendance. Mr Toa confirmed that Koata Ltd wished to continue recreational access for ratepayers, and Ms Crisp noted the NMTBC’s support to formalising a relationship with Koata Ltd. Mr Harrington answered questions about the interim nature of the proposed decision.
Attendance: Councillor Lawrey left the meeting at 10.53a.m.
The meeting went into confidential session to consider a related item.
The meeting went into confidential session at 11.09a.m. and resumed in public session at 11.16a.m., during which time Youth Councillors G Rollinson and K McNamara left the meeting.
Restatements
It was resolved while the public was excluded:
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CONFIDENTIAL: Valuation estimation for Koata Land recreation use |
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That the Sports and Recreation Committee 1. Receives the report Valuation estimation for Koata Land recreation use (R21426) and its attachment (A2500842); and 2. Agrees that Report (R21426) and Attachment A2500842 remain confidential at this time. |
The meeting resumed consideration of open agenda item 7, Interim public access for recreation on Koata Ltd land.
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That the Sports and Recreation Committee 1. Receives the report Interim public access for recreation on Koata Ltd land (R20332) and its attachments (A2480486 and A2500281); and 2. Notes that the Nelson Mountain Bike Club is proposing to manage access into the Sharlands area for its members; and 3. Notes that a budget of $100,000, consisting of $80,000 for a grant and $20,000 for investigations, will be proposed in Year 1 of the Parks and Reserves Activity Management Plan 2021-31 to enable continued public access on to Koata Ltd land (Codgers/Fringed Hill area) and investigation of a long term solution; and 4. Notes that subsequent years’ budgets to enable continued public access on to Koata Ltd land will depend on the outcome of future negotiations with the landowner and stakeholders. |
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1. Approves $80,000 of unbudgeted expenditure in 2020/21 as a grant to Koata Ltd for access to its land (Codgers/Fringed Hill area) for recreation and towards the management of recreation activities on its land; and 2. Notes the release of the grant will be contingent on outcomes being included in a funding agreement between Koata Ltd and the Council that relate to public recreation access into the Codgers and Fringed Hill areas (Sec 1 SO 476250) and Koata Ltd not opposing the Maitai Recreation Hub project progressing; and 3. Authorises the Chief Executive to negotiate the funding agreement with Koata Ltd relating to public recreation access into the Codgers and Fringed Hill areas. |
8. Draft Parks and Reserves Activity Management Plan 2021-31 Overview (agenda item 9)
Document number R19201, agenda pages 16 - 55 refer.
Parks and Facilities Activity Planner, Nathan Mourie, and Team Leader Parks and Facilities Activity Management, Paul Harrington, presented the report and answered questions about the classification of reserves, biodiversity outcomes and carbon sequestering to offset emissions, management of retired forestry blocks, conversion to alternate use, and community engagement.
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That the Sports and Recreation Committee 1. Receives the report Draft Parks and Reserves Activity Management Plan 2021-31 Overview (R19201) and its attachment (A2435683); and 2. Approves the Draft Parks and Reserves Activity Management Plan 2021-31 (A2414207) as the version to inform the Long Term Plan 2021-31; and 3. Notes that the Draft Parks and Reserves Activity Management Plan 2021-31 (A2414207) will be updated and the final Activity Management Plan approved after the adoption of the Long Term Plan 2021-31. |
9. Chairperson's Report (agenda item 6)
The Chairperson, Councillor Skinner, gave a verbal report. He highlighted upcoming events, and noted that this was the last meeting of the committee in its current form.
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That the Sports and Recreation Committee 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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Sports and Recreation Committee Meeting – Confidential Minutes - 17 September 2020 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied
· Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(g) To maintain legal professional privilege |
The meeting went into confidential session at 12.11p.m. and resumed in public session at 12.12p.m, during which time Her Worship the Mayor R Reese left the meeting.
There being no further business the meeting ended at 12.12p.m.
Chairperson
Date
Chief Executive Date