Minutes of Chief Executive Employment Committee

Minutes of a meeting of the Chief Executive Employment Committee

Held in the Rūma Whakatū, Level 2B, Civic House, 110 Trafalgar Street, Nelson

On Wednesday 25 November 2020, commencing at 9.35a.m.

Present: Her Worship the Mayor R Reese (Chairperson), Councillor J Edgar (Deputy Chair), Councillors G Noonan and P Rainey

In Attendance: Chief Executive (P Dougherty), Manager People and Capability (S Vincent), Team Leader Governance (R Byrne) and External Adviser (P Bell)

Apologies : Nil

1. Apologies

There were no apologies.

2. Confirmation of Order of Business

There was no change to the order of business.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

There was no public forum.

5. Confirmation of Minutes

5.1 3 November 2020

Document number M15237, agenda pages 7 - 11 refer.

Resolved CEE/2020/029

That the Chief Executive Employment Committee

1. Confirms the minutes of the meeting of the Chief Executive Employment Committee, held on 3 November 2020, as a true and correct record.

Her Worship the Mayor/Edgar Carried

6. Chairperson's Report

There was no Chairperson’s Report.

7. Exclusion of the Public

Paul Bell, of Intepeople, was in attendance for the Confidential section of the meeting to answer questions and, accordingly, the following resolution was required to be passed:

Resolved CEE/2020/030

That the Chief Executive Employment Committee

1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Paul Bell of Intepeople remain after the public has been excluded, for the Confidential agenda as he has knowledge relating to the Chief Executive’s employment that will assist the meeting.

Edgar/Rainey Carried

Resolved CEE/2020/031

That the Chief Executive Employment Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Edgar/Rainey Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Chief Executive Employment Committee Meeting - Public Excluded Minutes - 3 November 2020	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied
2	People Metrics for quarter ending 30 September 2020	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied
3	People and Capability Annual Report 2019-2020	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
4	Chief Executive's Performance Report 2019/20	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
5	Chief Executive's Remuneration Review 2020	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
6	Chief Executive's Draft Performance Agreement and Key Performance Indicators for 2020/21	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Chief Executive Employment Committee Meeting - Public Excluded Minutes - 3 November 2020

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

· Section 7(2)(c)(i)

To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

People Metrics for quarter ending 30 September 2020

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

· Section 7(2)(c)(i)

People and Capability Annual Report 2019-2020

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Chief Executive's Performance Report 2019/20

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Chief Executive's Remuneration Review 2020

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Chief Executive's Draft Performance Agreement and Key Performance Indicators for 2020/21

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

The meeting went into confidential session at 9.36a.m. and resumed in public session at 12.13p.m.

Restatements

It was resolved while the public was excluded:

CONFIDENTIAL: People Metrics for quarter ending 30 September 2020

That the Chief Executive Employment Committee

Agrees that Report (R21381); and its attachment (A2518680) remain confidential this time.

CONFIDENTIAL: People and Capability Annual Report 2019-2020

That the Chief Executive Employment Committee

Agrees that Report (R21381); and its attachment (A2494550) remain confidential this time.

CONFIDENTIAL: Chief Executive's Performance Report 2019/20

That the Chief Executive Employment Committee

Agrees that Report (R21472), Attachment (A2520700) and the decision remain confidential at this time.

CONFIDENTIAL: Chief Executive's Remuneration Review 2020

That the Chief Executive Employment Committee

Agrees that Report (R21473), Attachments (A2520702 and A2520704) and the decision remain confidential at this time.

CONFIDENTIAL: Chief Executive's Draft Performance Agreement and Key Performance Indicators for 2020/21

That the Chief Executive Employment Committee

Agrees that the Report (R21482), Attachment (A2524847) and the decision remain confidential at this time.

There being no further business the meeting ended at 12.13p.m.

Confirmed as a correct record of proceedings:

Chairperson Date