Notice of the ordinary meeting of
Chief Executive Employment Committee
Kōmiti Taimahi o te Tumu Whakarae
Agenda
Rārangi take
Chair Her Worship the Mayor Rachel Reese
Deputy Chair Cr Judene Edgar
Members Cr Gaile Noonan
Cr
Pete Rainey
Pat
Dougherty
Chief
Executive
Quorum: 2
Nelson
City Council Disclaimer
Please
note that the contents of these Council and Committee Agendas have yet to be
considered by Council and officer recommendations may be altered or changed by
the Council in the process of making the formal Council decision.
Areas of Responsibility:
·
To develop recommended Key Performance Indicators in consultation
with the Chief Executive
·
To review and monitor the Chief Executive’s performance
·
To review the Chief Executive’s remuneration
·
To address any employment related issues as may from time to time
arise between the Chief Executive and Council
Powers to Recommend:
·
To recommend to Council a performance agreement between the Chief
Executive and Council
·
To recommend to Council the outcome of an externally facilitated
performance review involving the whole of Council
·
To recommend to Council any personal development opportunities
for the Chief Executive
·
To review annually the Chief Executive’s remuneration and
make recommendations to Council
·
To recommend to Council any action arising from employment
related issues
Chief Executive
Employment Committee
3
November 2020
Page
No.
1. Apologies
1.1 An
apology has been received from Councillor Rainey
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 21 July
2020 7 - 12
Document number M12012
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the meeting
of the Chief Executive Employment Committee, held on 21 July 2020, as a true
and correct record.
|
6. Chairperson's Report
The Chairperson’s Report
was not available at the time of printing and will be circulated separately in
a Supplementary Agenda.
CONFIDENTIAL Business
7. Exclusion of the Public
Recommendation
|
That
the Chief Executive Employment Committee
1.
Confirms, in
accordance with sections 48(5) and 48(6) of the Local Government Official
Information and Meetings Act 1987, Paul Bell of Intepeople remain after the
public has been excluded, for the Confidential agenda as he has knowledge relating
to the Chief Executive’s employment that will assist the meeting.
|
Recommendation
That the Chief
Executive Employment Committee
1.
Excludes the
public from the following parts of the proceedings of this meeting.
2.
The general subject of each matter to be
considered while the public is excluded, the reason for passing this resolution
in relation to each matter and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee
Meeting - Confidential Minutes - 21 July 2020
|
Section 48(1)(a)
The public conduct of this matter would
be likely to result in disclosure of information for which good reason exists
under section 7.
|
The withholding of the information is
necessary:
· Section 7(2)(a)
To
protect the privacy of natural persons, including that of a deceased person
·
Section 7(2)(c)(i)
To
protect information which is subject to an obligation of confidence or which
any person has been or could be compelled to provide under the authority of
any enactment, where the making available of the information would be likely
to prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
|
2
|
Chairperson's Report
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
3
|
AskYourTeam - Overview of 2020 Staff
Survey Results
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(c)(i)
To protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
|
4
|
Chief Executive's Performance Report - end of year
self-review
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
Chief Executive Employment
Committee Minutes - 21 July 2020
Present: Her
Worship the Mayor R Reese (Chairperson), Councillor J Edgar (Deputy Mayor),
Councillor G Noonan and Councillor P Rainey
In Attendance: Chief
Executive (P Dougherty), Manager People and Capability (S Vincent) and Team
Leader Governance (R Byrne)
Apologies : Nil
1. Apologies
2. Confirmation of
Order of Business
Her Worship
the Mayor advised of one late item for the confidential part of the meeting,
and that the following resolution needed to be passed for the item to be
considered
2.1 Chief Executive Performance Review and
input into 2020/2021
|
Resolved CEE/2020/011
|
|
|
That the Chief Executive
Employment Committee
1. Considers
the confidential item regarding Chief Executive Performance Review and
input into 2020/2021KPIs at this meeting as a major item not on the agenda,
pursuant to Section 46A(7)(a) of the Local Government Official Information
and Meetings Act 1987, to enable a timely decision to be made.
|
|
Her Worship the Mayor/Edgar Carried
|
Her Worship the Mayor noted
that item 4 of the Confidential part of the meeting: Chief Executive's Draft
Performance Agreement 2020/21, would be considered as the last item on the
Agenda.
3. Interests
The
following updates to Interests were declared.
Her Worship the Mayor advised
that she had been appointed as a member on the following group/committee:
· Interim Regional
Skills Leadership Group for Nelson-Tasman (iRSLG) - Member
· Three Waters
Programme Steering Committee - Member
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 27
May 2020
Document number M9890, agenda
pages 7 - 10 refer.
|
Resolved CEE/2020/012
|
|
|
That
the Chief Executive Employment Committee
1. Confirms
the minutes of the meeting of the Chief Executive Employment Committee, held
on 27 May 2020, as a true and correct record.
|
|
Her Worship the Mayor/Edgar Carried
|
6. Chairperson's Report
Document number R18162, agenda
pages 11 - 12 refer.
Her Worship the Mayor presented
the report and noted that as this was the commencement of discussions about the
Chief Executive’s KPIs for 2020/21, LTP delivery and wellbeing would be
key themes. She asked the Committee to consider capacity and avoid
duplication.
Chief Executive, Pat Dougherty
spoke about work pressures experienced by the Senior Leadership Team and that
this would continue through next year. He noted it would be valuable to have a
discussion about what the work programme would be throughout 2020/21. He was
concerned about the capital programme plus the prospect of more government
money coming in, as well as delivering the Long Term Plan document.
Mr Dougherty noted that at the
same time it would take at least two years to get back to a balanced budget.
Messaging to officers was a need to meet core requirements of Council plus any
drivers that Council wanted to introduce. He asked that Council identify areas
that could be dropped if any drivers were added as there was not enough staff
resource to meet additional needs.
|
Resolved CEE/2020/013
|
|
|
That
the Chief Executive Employment Committee
1. Receives the report Chairperson's
Report (R18162).
|
|
Edgar/Noonan Carried
|
7. Exclusion
of the Public
|
Resolved CEE/2020/014
|
|
|
That the Chief Executive
Employment Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Edgar/Noonan Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee
Meeting - Confidential Minutes - 27 May 2020
|
Section 48(1)(a)
The public conduct of this matter would
be likely to result in disclosure of information for which good reason exists
under section 7.
|
The withholding of the information is
necessary:
· Section 7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section 7(2)(c)(i)
To protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
|
2
|
Chairperson's Report
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
3
|
People Metrics for quarter ending 30
June 2020
|
Section
48(1)(a)
The public conduct
of this matter would be likely to result in disclosure of information for
which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(c)(i)
To protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
|
4
|
Chief Executive's Draft Performance Agreement
2020/21
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section
7(2)(i)
To enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations)
|
|
5
|
Chief Executive's Update - May to July
2020
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
6
|
Chief Executive Performance Review and input
into 2020/21KPIs
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
The meeting went into confidential session at 2.41p.m.
and resumed in public session at 4.18p.m.
Restatements
It was resolved while the public was
excluded:
|
2
|
CONFIDENTIAL: People
Metrics for quarter ending 30 June 2020
|
|
|
1. Receives
the report People Metrics for quarter ending 30 June 2020 (R18136) and its attachments (A2417568,
A2417201, A2417757); and
2. Agrees that Report (R18136),
and its attachments (A2417568, A2417201, A2417757) remain confidential at
this time.
|
|
3
|
CONFIDENTIAL: Chief
Executive's Draft Performance Agreement 2020/21
|
|
|
1. Receives the report Chief Executive's Draft
Performance Agreement 2020/21 (R18158)
and its attachment (A2422056); and
2. Agrees
that Report (R18158), and its attachments (A2422056) remain confidential at
this time.
|
|
4
|
CONFIDENTIAL: Chief
Executive's Update - May to July 2020
|
|
|
1. Receives
the report Chief Executive's Update - May to July 2020 (R18159); and
2. Confirms that Report (R18159)
remain confidential at this time.
|
|
5
|
CONFIDENTIAL: Chief
Executive Performance Review and input into 2020/21KPIs
|
|
|
1. Receives
the report Chief Executive Performance Review and input into
2020/21KPIs (R18170) and its
attachment (A2424480); and
4. Agrees that Report (R18170),
Attachment (A2424480) and the decision remain confidential at this time.
|
There being no further business the meeting ended at 4.18p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date