Minutes of a meeting of the Sports and Recreation Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 17 September 2020, commencing at 10.09a.m.

Present:              Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand (Deputy Chairperson), M Courtney, J Edgar, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey and R Sanson

In Attendance:    Group Manager Community Services (R Ball), Governance Adviser (E-J Ruthven), and Governance Support (K McLean)

Apologies:           Councillor M Lawrey (for lateness)

1.       Apologies

An apology for lateness from Councillor Lawrey was noted.

2.       Confirmation of Order of Business

The Chairperson advised that the public forum presenter had postponed her presentation to the following meeting, rather than present via audio-visual link.

He explained that there were two further public forum presentations that would take place via audio-visual link.

There were no further changes to the order of business.

Councillor Lawrey joined the meeting at 10.10a.m.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

4.1      All Weather Turf Working Group – Artificial Turf

George Molnar spoke on behalf of the All Weather Turf Working Group regarding the proposal for an artificial turf.  He noted the group represented approximately 1000 players from the Nelson football community.

Mr Molnar explained the group’s support for an artificial turf development at Guppy Park, and noted there were sufficient player numbers to support chargeable use of an artificial turf at levels high enough to off-set annual maintenance and a large proportion of renewal costs.  He noted the group’s support for ensuring an artificial turf development was as environmentally-friendly as possible.

Mr Molnar answered questions about the group’s relationship with the Tasman Rugby Union and use of the turf by other sporting codes, the group’s ability to raise funds, off-setting the carbon impact of an artificial turf, and youth development programmes in football.

4.2      FC Nelson - Artificial Turf

Philip Thompson, President of FC Nelson, spoke about the proposal for an artificial turf.  He reiterated FC Nelson’s support for an artificial turf development at Guppy Park, and suggested that a Guppy Park Sports Hub would double as a community hub.

Mr Thompson answered questions about community use of Guppy Park and how an artificial turf development might affect nearby residents, and FC Nelson’s commitment to working together with other sporting codes to progress the development of an artificial turf.

5.       Confirmation of Minutes

5.1      6 August 2020

Document number M13037, agenda pages 7 - 14 refer.

Resolved SPO/2020/039
	That the Sports and Recreation Committee 1.    Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 6 August 2020, as a true and correct record.
Brand/O'Neill-Stevens Carried

6      Chairperson's Report

The Chairperson tabled a report (A2468217), which he spoke to.  He answered questions regarding the Natureland breed and release programme, and timeframes for the opening of the Dog Exercise Park.
Resolved SPO/2020/040
	That the Sports and Recreation Committee 1. Receives the Chairperson’s Report.
Courtney/Fulton Carried
Attachments 1    A2468217 - Chairperson's Report - tabled document

7.       Sports and Recreation Committee Quarterly Report to 31 March 2020 and to 30 June 2020

Document number R16941, agenda pages 15 - 46 refer.

Manager Parks and Facilities, Rosie Bartlett, and Team Leader Parks and Facilities Activity Management, Paul Harrington, presented the report.  They answered questions regarding: · the Saxton Field Reserve Management Plan process; · the Regional Sport and Active Recreation Facilities Strategy for the Top of the South Island; · events at the Trafalgar Centre; · the campground compliance project; · the Adopt-A-Spot programme; · the pop-up park; · Auditing reserves and levels of service for the quality and provision of play equipment; · The incorporation of accessibility aspects into design processes; and · the environmental impact of grazing, and weed and pest control in reserves. Along with Principal Parks and Facilities Activity Planner, Andrew Petheram, and Parks and Facilities Activity Planner, Jane Loughnan, they answered further questions regarding the development of a Sea Sports Building, the Marina hardstand, and the Marina Review.
Resolved SPO/2020/041
	That the Sports and Recreation Committee 1.    Receives the report Sports and Recreation Committee Quarterly Report to 31 March 2020 and to 30 June 2020 (R16941) and its attachments (A2435125 and A2433454).
Noonan/Brand Carried

7.       Exclusion of the Public

The Chairperson explained that various people would be present for items on the confidential agenda, and a procedural resolution was required to be passed. 

Resolved SPO/2020/042
	That the Sports and Recreation Committee 1.     Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that: · Chris Ward, of PolicyWorks, remain after the public has been excluded, for Item 2 of the Confidential agenda (Potential Land Exchange – Maitai Valley), as he has knowledge relating to this agenda item that will assist the meeting; and · Hemi Toia and Margaret Soderberg, of Koata Ltd, remain after the public has been excluded, for Items 2 and 3 of the Confidential agenda (Potential land Exchange – Maitai Valley, and Recreational Use of Land owned by Koata Limited), as they have knowledge relating to these agenda items that will assist the meeting; and · Duncan Laing, of Simpson Grierson, remain after the public has been excluded, for Item 4 of the Confidential agenda (Brook Reserve – Reserve Management Plan Process), as he has knowledge relating to this agenda item that will assist the meeting.
Brand/O'Neill-Stevens Carried
Resolved SPO/2020/043
	That the Sports and Recreation Committee 1.     Excludes the public from the following parts of the proceedings of this meeting.         The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Brand/O'Neill-Stevens Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Sports and Recreation Committee Meeting - Public Excluded Minutes -  6 August 2020	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information
2	Potential Land Exchange – Maitai Valley	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Recreational use of land owned by Koata Ltd	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(c)(i)      To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied ·   Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
4	Brook Reserve - Reserve Management Plan process	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(g)      To maintain legal professional privilege

The meeting went into confidential session at 12.09p.m. and resumed in public session at 5.05p.m.

Restatements

It was resolved while the public was excluded:

3	CONFIDENTIAL: Potential Land Exchange – Maitai Valley
	That the Sports and Recreation Committee 1.    Leaves the item Potential Land Exchange – Maitai Valley to lie on the table until a future meeting of the Sports and Recreation Committee.

3

CONFIDENTIAL: Recreational use of land owned by Koata Ltd

That the Sports and Recreation Committee 1.    Receives the report Recreational use of land owned by Koata Ltd (R18081) and its attachments (A2410631, A2407219 and A2407218); and 2.    Directs officers to report back to the Sports and Recreation Committee with recommendations on short term and long term options; and 3.    Agrees that the decision only and Attachment 1 (A2410631) be made publicly available; and 4.    Agrees that Report (R18081) and Attachments 2 (A2407218) and 3 (A2407219) remain confidential at this time.

4

CONFIDENTIAL: Brook Reserve - Reserve Management Plan process

That the Sports and Recreation Committee 1.    Receives the report Brook Reserve - Reserve Management Plan process (R18128) and its attachment (A2418906); and 2.    Notes that, as a result of the reclassification of the land as marked yellow on Attachment 1 (A2418906) of report R18128 as Local Purpose (Outdoor Leisure, Camping, Conservation and Education) Reserve, the draft Reserve Management Plan which was adopted in principle in October 2015, is out of date; and 3.    Notes that under section 41(16) of the Reserves Act 1977, there is no statutory requirement to prepare a reserve management plan for a local purpose reserve; and 4.    Agrees that a new reserve management plan for the Brook Reserve would follow a process equivalent to that set out in section 41 of the Reserves Act 1977, commencing with giving public notice of the Council’s intention to develop a reserve management plan and inviting written suggestions; and 5.    Agrees that only the decision and attachment (A2418906) be made publicly available; and 6.    Agrees that Report (R18128) remain confidential at this time.

There being no further business the meeting ended at 5.05p.m.

Confirmed as a correct record of proceedings:

                                                       Chairperson                                     Date