Minutes of a meeting of the Nelson Tasman Regional Landfill Business Unit
Held in Rūma Waimārama, Floor 2A, Civic House, 110 Trafalgar Street, Nelson
On Friday 11 September 2020, commencing at 10.31 a.m.
Present: Nelson City Councillors J Edgar (Chairperson) and B McGurk, Tasman District Councillors S Bryant and T Walker and Mr A Stephens
In Attendance: TDC Engineering Services Manager, (R Kirby), NCC Group Manager Infrastructure (A Louverdis), General Manager Regional Sewerage and Landfill, (N Clarke), Accountant, (A Bishop), and Governance Adviser (E Stephenson)
Apologies : Nil
Karakia Timatanga
Iwi Representative, Andrew Stephens, gave the opening karakia.
There were no apologies
2. Confirmation of Order of Business
It was noted that the Committee membership was incorrect in the agenda, which should have listed Councillor B McGurk, not Councillor K Fulton.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 12 June 2020
Document number M10935, agenda pages 6 - 9 refer.
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That the Nelson Tasman Regional Landfill Business Unit 1. Confirms the minutes of the meeting of the Nelson Tasman Regional Landfill Business Unit, held on 12 June 2020, as a true and correct record. |
6. Nelson Tasman Regional Landfill Business Unit Chairperson's Report
7. Nelson Tasman Regional Landfill Business Unit - 2021/22 Business Plan and 2021 - 2031 Activity Management Plan.
Document number R20294, agenda pages 10 - 139 refer.
General Manager Regional Sewerage and Landfill, Nathan Clarke, presented the report and summarised the key issues. It was noted that the Draft AMP would be presented to both Councils for feedback and agreed that the Chairperson and Mr Clarke would speak to the recommendations to both Councils when the matter was considered at the respective meetings.
Discussion included the implementation of a fire detection system, the Emissions Trading Scheme, landfill life, budget contingency and waste projections, gas extraction, funding opportunities for weighbridges and the consultation process and timeframe.
A suggestion was made that it might be more efficient for the Business Unit to consult on the AMP directly and not via the LTP and clarification be sought on the legislation regarding this.
The possibility of working on the AMP one year in advance was discussed, and it was indicated that this would streamline and remove a pressure from the AMP preparation for both the Councils and the NTRLBU officers, this was deemed to be a good idea.
A request was made to make it clear what had driven the increases in landfill charges.
It was highlighted that all long term objectives and key performance measures discussed at the earlier workshop needed to be SMART.
The need for minor amendments to the graphs was noted.
In order to allow the Committee time to discuss the feedback from both Councils, it was agreed to add ‘by 30 November 2020’ to clause 1 of the recommendation to the Councils.
8. Nelson Tasman Regional Landfill Business Unit Quarterly Report and 2019/20 Annual Report
Document number R20277, agenda pages 140 - 176 refer.
General Manager Regional Sewerage and Landfill, Nathan Clarke, presented the report. He updated the Committee on the stormwater breach of consent and the fire on the landfill, which had identified that better training and increased cognisance of risk was required.
It was noted that the operator that had suffered a heart attack was back on light duties. This led to a discussion on defibrillators and it was confirmed that all site workers had undertaken CPR training. In response to a question from the Group Manager Infrastructure, Mr Clarke advised that the incident had not yet been logged in Nelson City Council’s Health and Safety system, InControl, but that Nelson City Council’s Health and Safety Advisor, Malcolm Hughes, was aware of the incident.
A request was made that the Solid Waste Analysis Profile (SWAP) be reported back to the next meeting.
There were questions and discussion on the Annual Report. Accountant, Andrew Bishop, summarised points in the financial reporting. The Group Manager Infrastructure noted that the capital programme needed to be achievable and getting extra staff was not necessarily the best way forward, but the effect of the COVID-19 lockdown and stress levels needed to be considered to reduce the capital spend. Mr Clarke was asked to provide a review of the best way to deliver projects.
In the matter of the capital work programme, it was noted that, with respect to TDC, that the quantum could not breach its debt cap.
The rationale for the Eves Valley recommendation was explained.
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That the Nelson Tasman Regional Landfill Business Unit 1. Receives the Nelson Tasman Regional Landfill Business Unit Quarterly Report and 2019/20 Annual Report (R20277) and its attachments (A2458270 and A2458271); and 2. Approves that the Eves Valley Gas capture and destruction system development proceed, subject to a carbon credit application being undertaken; and 3. Approves the Nelson Tasman Regional Landfill Business Unit 2019/20 Annual report (A2458270) for presentation to Nelson City Council and Tasman District Council with delegation of all minor amendments to the Nelson Tasman Regional Landfill Business Unit Chairperson.
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Recommendation to Nelson City Council and Tasman District Council |
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Resolved RLBU/2020/017 |
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That the Nelson City Council and Tasman District Councils 1. Receive the Nelson Tasman Regional Landfill Business Unit 2019/20 Annual report (A2458270).
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Karakia Whakamutunga
Andrew Stephens gave a closing karakia.
There being no further business the meeting ended at 12:10p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date