Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 10 September 2020, commencing at 10.02a.m.
Present: Councillor M Lawrey (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater (Deputy Chairperson), T Brand, M Courtney, J Edgar, K Fulton, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, R Sanson and T Skinner
In Attendance: Group Manager Community Services (R Ball), Group Manager Strategy and Communications (N McDonald) and Governance Advisers (E-J Ruthven and E Stephenson)
Karakia Timatanga
There was an opening karakia.
1. Apologies
There were no apologies.
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
Attendance: Councillor Skinner joined the meeting at 10.04a.m.
4.1 Celebrate Nelson - Civic House Arts Project Update
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Bevan Woodward, of Celebrate Nelson, joined the meeting via audio-visual link. He tabled a document (A2460834) and a power point presentation (A2463642), which he spoke to. Mr Woodward explained his vision for a community-led project at no or minimal cost to Council, and outlined discussions he had had with Athfield Design and local iwi. It was noted that Council had considered the Civic House Art Project through the Annual Plan, and had not progressed it. It was further noted that there was currently no Council mandate for a Civic House Arts Project, and any further consideration by proponents of the initiative would need to be brought by them to the Long Term Plan. |
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1 A2460834 - Public Forum - Tabled document 2 A2463642 - Public Forum - Power Point presentation - tabled document |
5.1 30 July 2020
Document number M12031, agenda pages 6 - 12 refer.
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That the Community Services Committee 1. Confirms the minutes of the meeting of the Community Services Committee, held on 30 July 2020, as a true and correct record. |
Document number R20272, agenda pages 13 - 16 refer.
7. Community Services Quarterly Report
Document number R18117, agenda pages 17 - 39 refer.
8. Community Arts Centre Feasibility Study
Document number R13739, agenda pages 40 - 110 refer.
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Team Leader Arts and Heritage, Shanine Hermsen, presented the report along with consultant, Chris Ward. Mr Ward answered questions regarding the target audience for a community arts centre, community engagement to date, the development of preliminary drawings and the budget for the Refinery Artspace. Councillor Courtney, seconded by Councillor Noonan, moved: That the Community Services Committee 1. Receives the report Community Arts Centre Feasibility Study (R13739) and its attachments (A2438172, A2438181, A2438184); and 2. Refers the Community Arts Feasibility Study report (R13739) and its attachment (A2438172) for consideration in the draft Arts, Heritage and Events Activity Management Plan 2021-31. Mr Ward answered further questions regarding the potential for the arts community to raise funds towards the project, and the inclusion of a performance space in the facility. Attendance: Her Worship the Mayor left the meeting at 11.10a.m. Ms Hermsen and Mr Ward answered further questions regarding how the project could be incorporated into the Long term Plan 2021-31, the potential for central government funding, and whether the library redevelopment project could complement aspects of the proposed facility. Community Arts Representative, Ian Bowell, joined the meeting via audio-visual link, and answered questions regarding support for the development from community arts groups, and the potential for the development to act as a cultural hub. Mr Bowell left the meeting. It was agreed that the meeting should move into confidential session, to consider the supplementary confidential report relating to this matter. |
The Chairperson noted that Chris Ward, of PolicyWorks, would be in attendance for Item 1 of the Confidential agenda (Community Arts Centre Feasibility Study – Supplementary Information) to answer questions and, accordingly, the following resolution was required to be passed:
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community Arts Centre Feasibility Study - Supplementary Information
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into confidential session at 11.38a.m. and resumed in public session at 1.03p.m, during which time Her Worship the Mayor returned to the meeting.
The meeting was adjourned from 1.05p.m. to 1.54p.m, during which time Councillors Brand and Skinner left the meeting.
10 Community Arts Centre Feasibility Study (cont.)
There being no further business the meeting ended at 2.10p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date