Minutes of an extraordinary meeting of the Tenders Subcommittee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Wednesday 19 August 2020, commencing at 10.30a.m.


Present:              Her Worship the Mayor R Reese (Chairperson), Councillors J Edgar, B McGurk and R Sanson

In Attendance:    Group Manager Infrastructure (A Louverdis), and Governance Adviser (J Brandt)

Apologies :          P Dougherty


1        Apologies


Resolved TSC/2020/006


That the Tenders Subcommittee

1.        Receives and accepts an apology from Chief Executive P Dougherty for attendance.

Her Worship the Mayor/Sanson                                                     Carried

2.       Confirmation of Order of Business

There was no change to the order of business.


3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum        

There was no public forum.



5.       Exclusion of the Public


Resolved TSC/2020/007


That the Tenders Subcommittee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Sanson/McGurk                                                                            Carried



General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)


Contract EC4018 : Transfer Station Hoppers and Refuse/
Greenwaste Cartage


Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into confidential session at 10.31a.m. and resumed in public session at 10.45a.m.




It was resolved while the public was excluded:



CONFIDENTIAL: Contract EC4018 : Transfer Station Hoppers and Refuse/Greenwaste Cartage


3.    Agrees that Report (R19233), the Attachment           (A2437350) and the decision be made publicly           available once all tenderers have been advised.


There being no further business the meeting ended at 10.45a.m.


Confirmed as a correct record of proceedings:




                                                       Chairperson                                     Date